EHS Management: Audit Management

1. EHS Management: Audit Management SAP Best Practices for Environment, Health, and Safety Management

2. Purpose, Benefits, and Key Process Steps • Purpose • This scenario enables the user to set up and conduct audits for Environment, Health, and Safety Management (EHS Management) Benefits • Corporate wide coordination of Audits. • Transparent, company-wide audit scheduling • Company-wide Corrective action monitoring • Ability to define actions with deadlines and responsibilities. • Re-usability of Question Lists by creating Templates. • Ability to valuate audits outside of SAP Audit Management (in Excel) using Import/Export functionality Key Process Steps • Creation of Audits. • Creation of Question List templates that could be re used. • Assigning of Question Lists to Audits. • Consolidations of audits by adding or removing questions from the assigned Question List to tailor make an audit for specific needs. • Scheduling and completing an Audit to obtain the valuation. • Creating Corrective Actions. • Completing Corrective Actions. • Generating Audit Report.

3. Required SAP Applications and Company Roles • Required SAP Applications • Enhancement Package 5 for SAP ERP 6.0 • Company Roles • EHS Management: Audit Manager

4. Detailed Process Description • Companies perform various audits for all different business processes. This scenario will focus on a health/safety related audit for a specific work area where chemicals are being used and processed. It will be a regularly-scheduled audit that is based on a regulatory requirement. • Once it is time to do the audit, it is scheduled with a team designated to perform. The relevant questions are selected, each question given a certain priority or weighting that can affect the overall results. • Once the audit is performed, findings are recorded. Each questioned is valuated based upon the Valuation Profile. The valuation provides a Score for the Audit that determines if an Audit is Pass or Fail. • Once the valuation of audit questions is completed, each question that has a finding can have a corrective action assigned to it to remedy the situation. The action is linked to SAP Business Partner records to show responsibility. • Finally, all planned audits and any corrective actions can be tracked through the Audit Monitor, which has the capability to search through all existing audits and individual questions to generate overview reports to help track the Audit Management process.

5. Process Flow Diagram EHS Management: Audit Management EHS Management: Audit Manager Create Audit Determination of Question List (READ ONLY) Create Question List Assign Question List to Audit Consolidate the Audit (READ ONLY) Release and Schedule Audit Valuate the Audit Generate Audit Report Complete Corrective Actions Determine Corrective Actions

6. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision