1. Version 1.0 SWC Spring 2010 Application 1

2. SWC Spring 2010 Select Folder 2

3. You will need Statutory Returns and Personnel Officer permissions to run the School Workforce Return application 3

4. Click School Workforce Census 4

5. Ensure that the Spring Term is specified 5

6. Click the three dots to change the folder as necessary. 6

7. The normal Browse for Folder appears and you can create a new folder as necessary 7

8. It is very important to select a folder that is available to all users who will be involved with the Return, … but that folder must besecureas it will hold staff details. 8

9. IMPORTANT NOTE: Due to the sensitive nature of some of the data stored in SIMS .net, careful consideration should be given when specifying the location of any folder into which you save sensitive data, e.g. census returns. You should be mindful of your school's responsibilities with respect to information security. Consider which users have access to the chosen folder, especially if the folder is shared on a Server. The DCSF recommends ISO27001 as the standard for information security, a copy of which can be found at http://www.itgovernance.co.uk/bs7799.aspx. If you are in any doubt, you should consult with your IT Security Officer before proceeding. 9

10. SWC Spring 2010 Security Message 10

11. New Feature Security Message This can now be added/edited by the user and will be printed at the top of the Validation Report and each of the Detail Reports. 11

12. This is the default message, but this can be added to or edited 12

13. Click Search 13

14. This indicates that changes to the security message have been saved 14

15. SWC Spring 2010 Add a Return 15

16. Click Search to list Returns that have already been worked on 16

17. One dry run has already taken place 17

18. Click New for another dry run 18

19. The Census Date is the reference date for all snapshot information and you would need permission from your LA/DCSF to change it. 19

20. This is a dry run so you can change the description to indicate this 20

21. The date span for the collection of absence information is shown, but cannot be edited. 21

22. The date span for the collection of continuous contract information is shown, but cannot be edited. The date span for the collection of attendance information is shown, but cannot be edited 22

23. It a good idea to save the file with this revised description. 23

24. Click the relevant shortcut to navigate the panels 24

25. The School Information has been taken from SIMS, but you can click School Details to jump to the relevant section and adjust as necessary 25

26. If the Links panel appears you can remove it by clicking here 26

27. If you make a change, don’t forget to save before you close the Window 27

28. Click OK to close the Window 28

29. Click Calculate All Details to populate Absence on Census Day panel 29

30. In fact, as only the Absence on Census Day panel is calculated, you can recalculate without removing entries from other panels 30

31. Click to move to Absence on Census Day panel 31

32. Absent on Census Day has been populated from Personnel 7, but can also be typed in directly. 32

33. Click to move to the Vacancies panel 33

34. New Feature Vacancy Subject “Not Applicable” is now available for Head Teacher, Assistant Head and Deputy Head. 34

35. Personnel 7 does not hold vacancy information so this must be entered manually Click New to add a vacancy 35

36. Choose a Post Name for the vacancy 36

37. Choose a General Subject for the vacancy. In a Primary School this will be Primary Curriculum 37

38. Tenure can be Full Time or Part Time 38

39. Has the vacancy been filled temporarily? 39

40. Has the vacancy been advertised?

41. Click to move to the Occasional Teachers Information panel

42. The software no longer attempts to collect this information from Personnel 7, so it must be entered directly.

43. Click to move to the Third Party Count panel

44. The DCSF doesn’t expect schools to store third party staff information in their MIS, so this information is entered as a count for each role. If third party staff have more than one role, each of their roles should be included in the count.

45. Click new to add one or more roles

46. You can add all the roles you need at this point, but if you forget some you can always come back and add more later.

48. Click add to move the role(s) from Available to Selected

49. Click Update to make use of the selections

50. Add the number of third party staff undertaking each of the roles