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Urban Infrastructure Projects in The City of Columbus: Process and Progress Monitoring

Learn about the monitoring, scheduling, documentation, and payment processes for various infrastructure projects in Columbus. Understand prevailing wage, DBE compliance, material quality control, change orders, invoicing, and project closeout procedures.

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Urban Infrastructure Projects in The City of Columbus: Process and Progress Monitoring

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  1. The City of Columbus LPA Projects

  2. 2011 LPA projects • Alum Creek Bike Trail $3,200,000 • Parsons/Livingston $14,500,000 • Riversouth Phase $9,900,000 • Lane Avenue $1,700,000 • Arcadia over Glen Echo $500,000 • Front St. $250,000

  3. Preconstruction Conference

  4. Monitoring Progress • Standard ODOT progress meeting agenda

  5. Schedule • Use a CPM note nearly identical to ODOT’s • Require Primavera P6 on projects with a CPM

  6. Project Documentation • The City of Columbus has adopted the ODOT filing system • Most inspection/testing forms have been adopted from ODOT • We utilize an Access Database to track payments and produce estimates

  7. Prevailing Wage/ DBE • Prevailing wage onsite interviews, weekly payroll compliance, and prevailing wage affidavits are managed by a payroll coordinator within the construction section. • DBE goals and compliance are managed by the City of Columbus Equal Business Opportunity Commission Office.

  8. Material Quality Control • The City of Columbus requires submittals on many items for approval prior to procurement. • No integrated PBOM similar to ODOT’s • Create a PBOM in Excel and utilize that to ensure material documentation is obtained for all items • We have an onsite testing lab but have limited ability to inspect structural steel at the fabricator. • Contractors that do not perform a lot of ODOT work often do not request TE-24’s

  9. Change Orders • Use a modified ODOT format for change orders • Do not pay over plan quantity on any reference without a prior approved change order • Copy of the approved change orders are sent to the ODOT CM for concurrence • Document time extensions on change orders

  10. Example of CoC Change Order

  11. Invoicing • Process pay estimates every 30 days via our Access database, based on quantities tracked by inspection • The City of Columbus pays the contractor out of their funds and seeks reimbursement from ODOT • Submit a detailed request for reimbursement based on previously agreed funding splits • The request is reviewed at the ODOT District and the City of Columbus sends a signed invoice to ODOT CO

  12. Project Closeout Process • A final walkthrough is held with all stakeholders including the ODOT CM • The PBOM is reviewed to ensure all materials documentation is received • Letter of acceptance is issued to the contractor after all work is accepted • Audit performed on all project documentation by CM

  13. Conclusion • Any questions?

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