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The City of Columbus

The City of Columbus. LPA Projects. 2011 LPA projects. Alum Creek Bike Trail $3,200,000 Parsons/Livingston $14,500,000 Riversouth Phase $9,900,000 Lane Avenue $1,700,000 Arcadia over Glen Echo $500,000 Front St. $250,000. Preconstruction Conference.

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The City of Columbus

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  1. The City of Columbus LPA Projects

  2. 2011 LPA projects • Alum Creek Bike Trail $3,200,000 • Parsons/Livingston $14,500,000 • Riversouth Phase $9,900,000 • Lane Avenue $1,700,000 • Arcadia over Glen Echo $500,000 • Front St. $250,000

  3. Preconstruction Conference

  4. Monitoring Progress • Standard ODOT progress meeting agenda

  5. Schedule • Use a CPM note nearly identical to ODOT’s • Require Primavera P6 on projects with a CPM

  6. Project Documentation • The City of Columbus has adopted the ODOT filing system • Most inspection/testing forms have been adopted from ODOT • We utilize an Access Database to track payments and produce estimates

  7. Prevailing Wage/ DBE • Prevailing wage onsite interviews, weekly payroll compliance, and prevailing wage affidavits are managed by a payroll coordinator within the construction section. • DBE goals and compliance are managed by the City of Columbus Equal Business Opportunity Commission Office.

  8. Material Quality Control • The City of Columbus requires submittals on many items for approval prior to procurement. • No integrated PBOM similar to ODOT’s • Create a PBOM in Excel and utilize that to ensure material documentation is obtained for all items • We have an onsite testing lab but have limited ability to inspect structural steel at the fabricator. • Contractors that do not perform a lot of ODOT work often do not request TE-24’s

  9. Change Orders • Use a modified ODOT format for change orders • Do not pay over plan quantity on any reference without a prior approved change order • Copy of the approved change orders are sent to the ODOT CM for concurrence • Document time extensions on change orders

  10. Example of CoC Change Order

  11. Invoicing • Process pay estimates every 30 days via our Access database, based on quantities tracked by inspection • The City of Columbus pays the contractor out of their funds and seeks reimbursement from ODOT • Submit a detailed request for reimbursement based on previously agreed funding splits • The request is reviewed at the ODOT District and the City of Columbus sends a signed invoice to ODOT CO

  12. Project Closeout Process • A final walkthrough is held with all stakeholders including the ODOT CM • The PBOM is reviewed to ensure all materials documentation is received • Letter of acceptance is issued to the contractor after all work is accepted • Audit performed on all project documentation by CM

  13. Conclusion • Any questions?

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