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Welcome to the 2013 Barrie Trojan Swim Club FALL AGM

Welcome to the 2013 Barrie Trojan Swim Club FALL AGM. 2013 Fall AGM. Agenda. Welcome/Introduction Approval of Agenda Approval of June 20, 2013 AGM Minutes Presentation of BTSC Strategic Plan Revision to BTSC Constitution Bylaws Club Financial Review Club Progress Updates

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Welcome to the 2013 Barrie Trojan Swim Club FALL AGM

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  1. Welcome to the 2013 Barrie Trojan Swim Club FALL AGM 2013 Fall AGM

  2. Agenda • Welcome/Introduction • Approval of Agenda • Approval of June 20, 2013 AGM Minutes • Presentation of BTSC Strategic Plan • Revision to BTSC Constitution Bylaws • Club Financial Review • Club Progress Updates • Questions

  3. Approval of Previous AGM Minutes • June 20, 2013

  4. Barrie Trojan Swim Club Strategic Plan 2016

  5. Vision Setting the standard of swimming excellence in Canada

  6. Mission To enable all swimmers to achieve swimming excellence, success in competitive swimming and personal development through Focused Leadership, Excellent Coaching, Engaged Parents and Committed Swimmers

  7. Values • Engagement: We foster the highest levels of engagement and commitment at all levels to achieve the club goals. • Integrity and Respect:Honesty and transparency are foundational to how we interact with our membership and partners. We will use a collaborative approach with all of our stakeholders as we pursue our goals. • Passion for Excellence:Everyone embraces an attitude of continuously pursuing higher performance. We support and encourage each other to be better every day. • Accountability:We promote personal responsibility for meeting commitments.

  8. Strategic Imperatives Competitive Performance Community Partnership Growth Fundraising Sponsorship Operational Excellence Technical Excellence

  9. Barrie Trojan Swim Club Goals 2013/2014

  10. Revisions to BTSC Constitution Bylaws Purpose of Proposed Changes • To reflect the Strategic Plan Mission and Vision in our Constitution

  11. Revision to BTSC Constitution and Bylaws

  12. Barrie Trojan Swim Club Financial Review

  13. 2012-2013Financial Overview

  14. 2012-2013Financial Overview P & L

  15. 2012-2013 Financial Overview Balance Sheet

  16. Barrie Trojan Swim Club Club Operations and Progress Update

  17. 2013/2014 Coaches • Jason Morawski – Head Coach and Senior Director • Zack Hurd – Age Group Director • Jacquelyn Craft – Novice Director • Jane McCrea – Swim School Director • Anette Nossiter – House League Director • Rebecca Stehle • Lauren McBride • Keegan Durst • Debbie Blechta

  18. 2013/2014 Staff • Team Manager – Lori Wadge • Accounts Manager – Vicki Lejambe • Marketing Manager – Lisa Butt • Meet Director – Trevor Cowen • Graphic Designer – Sandra Willems • Partners: Equipment – Aquafast • Financial – Vanderel Management

  19. 2013/2014 Board of Directors • John Eley - Chair • Blair Johnston – Vice Chair • Colleen Smith - Treasurer • Shauneen Tierney – Secretary • Bruce Jones • Dan Kershaw • Todd Shivers • Bill Teggart We are looking to add a Board member. Please indicate interest to John Eley (chair@barrieswimming.ca).

  20. Progress UpdateClub Operations • Current registration = 184 • Pool schedules set and projected better than budget • Swim School programs high participation (87 registrations) • Learn to Competitive Swim program in partnership with the City of Barrie • Hosted Kick off event Sept. 15 • Coach participation at the ASCA and SO conferences

  21. 2013-2014 Financial Forecast • Key Forecast Drivers: • Meets revenue projected better than budget • Registration revenue projected less than budget while accounting for seasonal growth • Pool costs less than budget • Salary and development costs projected better than budget • Administration expenses projected higher than budget (merchant fees)

  22. Progress UpdateHosted Meets • Aquafest Nov. 1 - 3 • BTSC Quad Meet Nov. 30 (followed by Christmas breakfast) • Trojan Cup Dec. 6 – 8 • Devo. Meet May 4 • There will be Officials training scheduled Oct. 26 • We need: 1) Higher level officials 2) Meet managers

  23. Progress UpdateChaperoned Meets • Division II Team Champs (Dec. 14 – 15) in Brantford • Eastern Championships (Feb. 15 – 16) Windsor • SC Provincial Championships (Mar. 1 – 2) London • Spring Nationals (Apr. 5 – 6) Victoria • Canada Cup (May 24 – 25) Vancouver • LC Regional Championships (Jun. 7 – 8) Sudbury • LC Provincial Championships (Jul. 5 – 6) Brantford • Summer Nationals (Jul. 19 – 20) Saskatoon • Age Group Nationals (Jul. 26 – 27) Winnipeg

  24. Progress UpdateFundraising 2013/2014 Fundraising Opportunities • Sponsorship(information & helpful documents on our website) • Fundscrip • Coupon Cards • Silent Auction • Barrie Colts • Bradford Greenhouses • Tupperware • Swimathon • Bottle Drive (individual group opportunity)

  25. Questions? Barrie Trojan Swim Club 2013 Regional Long Course Champions

  26. 2016 GoalsCompetitive Performance Achieve the highest levels of swimming performance

  27. 2016 GoalsGrowth 2011 2016 2012 2013 - 2014 Increase the number of Barrie Trojan swimmers Competitive 250 191 220 207 213 Pre-Competitive 320 430 600 • Position Swim School as the program of choice for learning to swim • Actively promote BTSC through focused marketing and increased public exposure • Work collaboratively with municipal partners to access increased pool time • Partner with the city Planning committee to ensure that competitive swimming considerations are included in future recreational facilities • Establish a foundation for a 50 M pool

  28. 2016 GoalsFundraising/Sponsorship 2011 2016 2013 - 2014 Increase funding/sponsorship for BTSC $200K $350K $20K • Create comprehensive marketing and sponsorship literature • Establish 2 -3 large corporate sponsors and increase local sponsorship • Identify and obtain additional funding grants • Develop a support program for the high performance swimmers • Grow contributions from established fundraising mechanisms e.g. Swimathon, hosted meets

  29. 2016 GoalsOperational Excellence • Continue to develop governance leadership • Achieve Financial excellence • Continue to grow healthy swimmer, coach and parent relations • Comply with new not for profit legislation • Recognized club excellence by CCES

  30. 2016 GoalsTechnical Excellence • Upgrade to state of the art timing, starting blocks and electronics at the East Bayfield pool • Implement use of state of the art coaching technology • Continue to develop elite dry land programs • Continue to develop elite nutrition and sports medicine programs • Continuous coaching education and development

  31. 2016 GoalsCommunity Partnership • Become the sports brand in Barrie • Develop a mutually positive relationship with the City of Barrie where the Trojan Swim Club is the primary tenant for aquatics • Promote healthy living through sport with youth in the community • Be involved in more community outreach programs

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