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Quality Issues in Vendor-Provided E-book Records

This study by Stacie Traill Chew, presented at the ALA Midwinter in 2012, investigates the quality issues stemming from vendor-provided e-book records in the University of Minnesota's cataloging system. It highlights common and critical errors, divergent vendor practices, and inconsistencies within identical records. Using MARCEdit for editing, the methodology identifies coding errors, compliance issues, and URL handling. The findings aim to enhance record quality, streamline workflows, and improve access to resources for member institutions.

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Quality Issues in Vendor-Provided E-book Records

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  1. Quality Issues in Vendor-Provided E-book Records Stacie Traill Chew ChiatNaun University of Minnesota Cataloging & Classification Research Interest Group ALA Midwinter, Dallas, 2012

  2. University of Minnesota: Environment Ex Libris Aleph ILS Default catalog interface is Ex Libris Primo • Deduplicates and FRBRizes ILS records Multiple record policy since 2003 No attempt to merge batch loaded records into single provider-neutral record Separate teams for record preparation and loading • Records are edited in MARCEdit by catalog librarians • Edited records are loaded into Aleph by Technical Services staff overseen by systems staff. MARCEdit used as primary editing tool; additions to some established collections edited through Aleph server-side fixes.

  3. University of Minnesota: Environment 17,412 ebook records batch loaded in 2011 in 125 record sets.

  4. Objectives Identify and categorize: • Common errors • Critical errors • Divergent practices among vendors • Inconsistent practices by the same vendor • Omissions that may potentially affect access

  5. Other Considerations Important issues out of scope for this study: • RDA and its potential impact on provider neutral practice • Timeliness of record availability and updates when there are additions or access changes • Coverage (getting records for all and only the items you have) • Workflows • Redistribution (ability to share records) • Cost • Process for updates and corrections • Vendors' responsiveness to feedback • Models for collaboration Some of these issues are covered in a report by the Task Force on Vendor-Supplied Bibliographic Records for CIC E-Content Purchases

  6. Methodology • PCC Provider-Neutral Record and Monograph Aggregator Vendor documents used as guides  • Checklist of fields  • Checklist of potential systemic problems • List of problems found in individual records  • Recorded data as we worked with record sets we were loading; archived original unedited records

  7. Methodology

  8. Methodology

  9. Methodology

  10. Issues • Coding errors and omissions • Compliance with PCC guidelines • Control numbers and identifiers • Issues related to derivation of records • Crosswalking issues • Obsolete or outdated data • Handling of URLs • Consistency

  11. Basic coding errors =245  \\$aChinese Indonesians and regime change $h[electronic resource]$cedited by MarleenDieleman, Juliette Koning, and Peter Post.=260  \\$aLeiden ;$aBoston :$bBrill,$c2011.=300  \\$axv, 232 p. :$bill. ;$c25 cm.=490  0\$aBrill eBook titles 2011=504  \\$aIncludes bibliographical references and index.=506  1\$aAvailable to subscribing member institutions only.=650  \\$aChinese$zIndonesia$xHistory.=650  \\$aChinese$zIndonesia$xPolitics and government.=650  \\$aRegime change$zIndonesia$xHistory$y20th century.=651  \\$aIndonesia$xEthnic relations.=651  \\$aIndonesia$xPolitics and government$y20th century.

  12. Basic coding errors =LDR  01381cam a2200349 a 4500=001  006250834=005  20120105143308.0=006  a|||||s|||||||||||=007  cr||||=008  031113s2004\\\\flua\\\\sb\\\\001\0\eng\d=020  \\$a9780203299258 (e-book : PDF)=040  \\$aFlBoTFG$cFlBoTFG=041  1\$aeng$hrus=049  \\$aEBOOK=090  \\$aQC611.6.D6$bF57 2004=092  \\$a537.622$bF543=100  1\$aFistul§, V. I.$q(Viktor Il§ich),$d192=245  -10$aImpurities in semiconductors$h[electronic resource] :$bsolubility, migration, and interactions /$cV.I. Fistu=260  .\  $aBoca Raton :$bCRC Press,$c200=300  .$ax, 435 p. :$bil=504  .  $aIncludes bibliographical references and inde=530  .  $aAlso available in print edition.$bCRC Press (http://www.crcpress.co=538  )  $aMode of access: World Wide We=650  . 0$aSemiconductor dopin=650  . 0$aSemiconductors$xImpurity distributio=650  . 0$aSemiconductors$xDiffusio=650  . 0$aSolubilit=776  h1 $z97804153083

  13. Identifiers 001  5767 003  The\World\Bank 024  8\$a10.1596/1813-9450-5767 035  \\$a(The World Bank)5767 776  18\$aPrint version:$aWang, Hua$tMunicipal Solid Waste Management in Small Towns.$dWashington, D.C. : The World Bank, 2011 856  40$uhttp://elibrary.worldbank.org/content/workingpaper/10.1596/1813-9450-5767 =001  ocn607613455\ =003  OCoLC =010  \\$a  2010027360 =020  \\$a9789004185265 (hbk.) =020  \\$a9004185267 (hbk.) =020  \\$a9789004187511  (ebook) =035  \\$a(OCoLC)607613455 001  ejb9789004183766\ 003  nllekb 010  \\$a  2010044683 020  \\$a9789004183766 024  7\$a10.1163/ ej.9789004182950.i-124$2doi 035  \\$a(OCoLC)677973670 776  0\$z9789004182950 (hbk.)$z9789004183766 (electronic book) 856  40$uhttp://dx.doi.org/10.1163/ej.9789004182950.i-124

  14. Mapping from source data =LDR  00930nam a2200265   4500 =001  AAI0000328 =005  20111213123944.5 =008  111213s1940\\\\|||||||||||||||||\||eng\d =035  \\$a(UMI)AAI0000328 =040  \\$aUMI$cUMI =100  1\$aSWANSON, EVADENE BURRIS. =245  14$aTHE USE AND CONSERVATION OF MINNESOTA GAME, 1850-1900. =300  \\$a321 p. =500  \\$aSource: Dissertation Abstracts International, Volume: 03-02, page: 0044. =502  \\$aThesis (Ph.D.)--University of Minnesota, 1940. =520  \\$a =590  \\$aSchool code: 0130. =650  \4$aAgriculture, Forestry and Wildlife. =690  \\$a0478 =710  20$aUniversity of Minnesota. =773  0\$tDissertation Abstracts International$g03-02. =790  \\$a0130 =791  \\$aPh.D. =792  \\$a1940 =856  \\$uhttp://gateway.proquest.com/openurl?url_ver=Z39.88-2004&rft_val_fmt=info:ofi/fmt:kev:mtx:dissertation&res_dat=xri:pqdiss&rft_dat=xri:pqdiss:0000328

  15. Mapping from source data =100  1\$aWang, Hua =245  \\$aMunicipal Solid Waste Management in Small Towns:$h[electronic resource]$bAn Economic Analysis Conducted in Yunnan, China$cWang, Hua =260  \\$aWashington, D.C.,$bThe World Bank,$c2011 =300  \\$a1 online resource (27 p.) =650  0\$aContingent valuation method =650  0\$aEnvironment and Energy Efficiency =650  0\$aEnvironmental Economics & Policies [...] =650  0\$aMunicipal solid waste management =650  0\$aSmall towns =650  0\$aUrban Solid Waste Management =650  0\$aWaste Disposal & Utilization

  16. Mapping from source data =LDR  01433nam a2200241   4500 =001  20113284356 =005  20110831000000.0 =007  cr||||||||||| =008  110831e2011uuuu||||||||s|||||||||||eng|| =020  ##$a978-1-84593-804-8 =040  ##$aCABI$cCABI =100  1#$aHalperin, J. J. =245  10$aLyme disease: an evidence-based approach =260  ##$aWallingford:$bCABI,$c2011 =300  ##$ax + 282 . =650  #4$aHH405 - Pesticides and Drugs; Control, (New March 2000) =650  #4$aVV210 - Prion, Viral, Bacterial and Fungal Pathogens of Humans, (New March 2000) =650  #4$aVV230 - Public Health Pests, Vectors and Intermediate Hosts, (New March 2000) =650  #4$aVV720 - Diagnosis of Human Disease, (New March 2000) =650  #4$aYY000 - Zoology of Wild Animals (Vertebrates and Invertebrates) (General), (New March 2000) =650  #4$aZZ390 - Microbiology (General) =856  4#$uhttp://www.cabi.org/CABeBooks/default.aspx?site=107&page=45&LoadModule=PDFHier&BookID=599 • Lyme disease: an evidence-based approach.Halperin, J. J.;  CABI, Wallingford, UK, 2011, x + 282 pp., many ref.  • ISBN: 978-1-84593-804-8 • DOI: 10.1079/9781845938048.0000 • Language of publication: English • Organism Descriptors:Borreliaburgdorferi; man; Metastigmata; • Descriptors: antibiotics; biology; clinical aspects; disease vectors; drug therapy; epidemiology; human diseases; laboratory diagnosis; Lyme disease; • Identifiers: bacterium; chemotherapy; clinical picture; lymeborreliosis; • CABICODEs: HH405 - Pesticides and Drugs; Control, (New March 2000); VV210 - Prion, Viral, Bacterial and Fungal Pathogens of Humans, (New March 2000); VV230 - Public Health Pests, Vectors and Intermediate Hosts, (New March 2000); VV720 - Diagnosis of Human Disease, (New March 2000); YY000 - Zoology of Wild Animals (Vertebrates and Invertebrates) (General), (New March 2000); ZZ390 - Microbiology (General); • Broad Terms:Borrelia; Spirochaetaceae; Spirochaetales; Spirochaetes; Bacteria; prokaryotes; Homo; Hominidae; Primates; mammals; vertebrates; Chordata; animals; eukaryotes; Acari; Arachnida; arthropods; invertebrates;

  17. Mapping from source data =650  #4$aHH405 - Pesticides and Drugs; Control, (New March 2000) =650  #4$aVV210 - Prion, Viral, Bacterial and Fungal Pathogens of Humans, (New March 2000) =650  #4$aVV230 - Public Health Pests, Vectors and Intermediate Hosts, (New March 2000) =650  #4$aVV720 - Diagnosis of Human Disease, (New March 2000) =650  #4$aYY000 - Zoology of Wild Animals (Vertebrates and Invertebrates) (General), (New March 2000) =650  #4$aZZ390 - Microbiology (General)

  18. Obsolete headings =100  1\$aDunson, Josh,$d1941- =245  10$aFreedom in the air$h[electronic resource] :$bsong movements of the sixties. =260  \\$aNew York,$bInternational Publishers$c[1965] =300  \\$a127 p.$c18 cm. ------------------------------------------------------------------------------ =650  \0$aCivil rights$zUnited States$xSongs and music$xHistory and criticism. =650  \0$aLabor and laboring classes$xSongs and music$xHistory and criticism. Correct form of heading: 1$a Labor $x Songs and music $x History and criticism. =245  04$aThe Anatomy of a police riot, Chicago, U. S. A$h[electronic resource]. =260  \\$aNew York :$bUniversal Publishing and Distributing Corp,$c1968? =300  \\$aNo pagnation :$bill. ------------------------------------------------------------ =610  20$aDemocratic Party.$bNational Convention, Chicago, 1968 =650  \0$aRiots$xIllinois$xChicago =650  \0$aPolice$xIllinois$xChicago Correct form of heading: 111 2_$a Democratic National Convention $d (1968 : $c Chicago, Ill.) 

  19. Consistency issues =100  1\$aAndriessen, Louis,$d1939- =240  10$aTrilogie van de laatstedag.$pDancing on the bones =245  10$aDancing on the bones$h[electronic resource] :$bfor large ensemble and children's choir  /$cLouisAndriessen ; words by the composer ; English translation by Nicoline Gatehouse ; German translation by Stephanie B{uml}uttrich. =260  \\$aLondon :$bBoosey & Hawkes,$cc1999. =300  \\$a1 online resource ([6], 79 p.) =533  \\$aElectronic reproduction.$bAlexandria, VA :$cAlexander Street Press,$d2008.$f(Classical scores library).$nAvailable via World Wide Web. =546  \\$aDutch, English, and German words, also printed as texts on 4th-5th prelim. p. =650  \0$aChoruses, Secular (Children's voices) with orchestra$vScores. =650  \0$aSymphonic poems$vScores. =776  1\$cOriginal$w(DLC)   00339169  =830  \0$aClassical scores library. =856  40$uhttp://www.aspresolver.com/aspresolver.asp?SHMU;308323 =100  1\$aMendelssohn-Bartholdy, Felix,$d1809-1847. =245  10$aSechs sprüche$h[electronic resource] /$cby Felix Mendelssohn. =260  \\$aLeipzig :$bBreitkopf and Härtel,$c1877. =300  \\$a1 electronic resource (1 score 12 p.) =500  \\$aFull score. =500  \\$aTitle from HTML t.p. (viewed Mar. 20, 2009). =533  \\$aElectronic reproduction.$bAlexandria, VA :$cAlexander Street Press,$d2008.$f(Classical scores library).$nAvailable via World Wide Web. =650  \0$aPsalms (Music) =700  12$aMendelssohn-Bartholdy, Felix,$d1809-1847.$tSprüche. =830  \0$aClassical scores library. =856  40$zAccess restricted to subscribers.$uhttp://www.aspresolver.com/aspresolver.asp?SHMU;69317

  20. URL issues =LDR  04886cam  2200769Ia 4500 =001  ocn655856528 =003  OCoLC =005  20111209222404.0 =006  m\\\\\\\\d\\\\\\\\ =007  cr\cn| =008  100813s2005\\\\njua\\\\ob\\\\001\0\eng\d -------------------------------------------------------------------------------- =245  00$aDeath receptors in cancer therapy$h[electronic resource] /$cedited by Wafik S. El-Deiry. =260  \\$aTotowa, N.J. :$bHumana Press,$cc2005. =300  \\$a1 online resource (xi, 374 p.) :$bill. ------------------------------------------------------------------------------------ =856  40$3Ebook Library$uhttp://public.eblib.com/EBLPublic/PublicView.do?ptiID=603274 =856  40$3ebrary$uhttp://site.ebrary.com/id/10181247 =856  40$3EBSCOhost$uhttp://search.ebscohost.com/login.aspx?direct=true&scope=site&db=nlebk&db=nlabk&AN=131649 =856  40$3MyiLibrary$uhttp://www.myilibrary.com?id=35819 =856  40$3OhioLINK$uhttp://rave.ohiolink.edu/ebooks/ebc/9781592598519 =856  40$3SpringerLink$uhttp://dx.doi.org/10.1385/159259851X

  21. URL issues =LDR  03486cam  2200553Ia 4500 =001  ocm54850562\ =003  OCoLC =005  20111209212950.0 =006  m\\\\\\\\d\\\\\\\\ =007  cr\cnu|||unuuu =008  040331s1997\\\\nyua\\\\o\\\\\001\0\eng\d --------------------------------------------------------------------- =100  1\$aAxler, Sheldon Jay. =245  10$aLinear algebra done right$h[electronic resource] /$cSheldonAxler. =250  \\$a2nd ed. =260  \\$aNew York :$bSpringer,$cc1997. =300  \\$a1 online resource (xv, 251 p.) :$bill. -------------------------------------------------------------------------- =856  40$3ebrary$uhttp://site.ebrary.com/id/5007478 =856  40$3ebrary$uhttp://www.ebrary.com/ =856  40$3EBSCOhost$uhttp://search.ebscohost.com/login.aspx?direct=true&scope=site&db=nlebk&db=nlabk&AN=104527 =856  40$3MyiLibrary$uhttp://www.myilibrary.com/

  22. URLs: Other considerations =856  40$zAccess restricted to subscribers.$3Third Convention, Held in Newark, New Jersey, 25-28 October 1876$uhttp://www.aspresolver.com/aspresolver.asp?WASM;S10019739=856  40$zAccess restricted to subscribers.$3Fourth Convention, Held in Chicago, Illinois, 24-27 October, 1877$uhttp://www.aspresolver.com/aspresolver.asp?WASM;S10019740=856  40$zAccess restricted to subscribers.$3[Fifth] Annual Meeting, Held in Baltimore, 6-11 November, 1878$uhttp://www.aspresolver.com/aspresolver.asp?WASM;S10019741 =856  40$uhttp://www.gale.com/ModernLaw/$zAvailable to subscribing institutions =856  40$uhttp://www.llmcdigital.org/default.aspx?redir=40411 =856  40$3Google, V.1$uhttp://books.google.com/books?id=alA9AAAAIAAJ =856  40$3Internet Archive, v.1$uhttp://www.archive.org/details/cu31924018824320 =856  40$3Internet Archive, v.3$uhttp://www.archive.org/details/cu31924018824346 =856  40$3Internet Archive, v.2$uhttp://www.archive.org/details/cu31924018824338 =856  40$3SpringerLink, Part I.$uhttp://springerlink.metapress.com/openurl.asp?genre=issue&issn=0302-9743&volume=2350$uhttp://dx.doi.org/10.1007/3-540-47969-4 =856  40$3SpringerLink, Part II.$uhttp://springerlink.metapress.com/openurl.asp?genre=issue&issn=0302-9743&volume=2351$uhttp://dx.doi.org/10.1007/3-540-47967-8 =856  40$3SpringerLink, Part III.$uhttp://springerlink.metapress.com/openurl.asp?genre=issue&issn=0302-9743&volume=2352$uhttp://dx.doi.org/10.1007/3-540-47977-5 =856  40$3SpringerLink, Part IV.$uhttp://springerlink.metapress.com/openurl.asp?genre=issue&issn=0302-9743&volume=2353$uhttp://dx.doi.org/10.1007/3-540-47979-1 =856  40$3SpringerLink$uhttp://dx.doi.org/10.1007/3-540-47969-4 =856  40$3SpringerLink$uhttp://dx.doi.org/10.1007/3-540-47967-8 =856  40$3SpringerLink$uhttp://dx.doi.org/10.1007/3-540-47979-1

  23. Things we can do… • Create checklist of critical record content issues • Address crosswalking issues with vendors • Better define 856 data elements • Collaboration

  24. Thank You! Stacie Traill trail001@umn.edu Chew ChiatNaun chewx006@umn.edu

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