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Vendor Tutorial, E-Bid

This tutorial provides a comprehensive walkthrough for vendors to submit bids on the YISD website. It covers logging in, accessing current business opportunities, viewing bid details, downloading required documents, and submitting a bid electronically. Key steps include renaming downloaded files for compatibility, entering bid details, reviewing pricing, and uploading attachments. This guide ensures that vendors can successfully navigate the bidding process while adhering to requirements. Follow these steps for a smooth submission experience and ensure all attachments are correctly uploaded.

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Vendor Tutorial, E-Bid

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  1. Log on to www.yisd.net Vendor Tutorial, E-Bid

  2. Scroll down

  3. Click “For Vendors”

  4. Click “Current Business Opportunities”

  5. Scroll down

  6. Click “Bid #” E-Bid Training Sample

  7. Click “Log In” if you know your log in information Call Purchasing if your log in information is unknown

  8. Enter User name and Password

  9. IMPORTANT NOTE: UPPERCASE Click “Vendor Self Service”

  10. Click “Bids”

  11. Check “Open bids only ” Click “Search”

  12. Click “View Details”

  13. Name of Bid Notes ALL documents must be viewed, down loaded, answered & re-attached Attachments Important Dates Scroll down

  14. Documents Click on both documents to download. Files will save automatically to your download file. Download File

  15. Documents • Rename the first file (213050RFP-RB) extension from .ashx to .pdf. • Rename the second file (213050RFP-RB Section 3) from .ashx to .xls • Note the file name changes with each bid

  16. Select use .pdf for the first file or use .xls for the second file File extension rename Files should now be in the correct format for viewing/updating. Return to the bid website and scroll down to continue.

  17. Items currently being solicited Scroll down

  18. Click “Make a Bid”

  19. To bid on a commodity click “Bid on Commodity”

  20. Enter price here • Freight & Handling charge must be left at “0.00”. • Do not change data in these fields. Discount percentage – used only on catalog or price list purchases. Click Continue

  21. Review pricing. • If any amounts are incorrect, select the “Change” button and amend pricing. • Continue selecting the “Bid on Commodity” for the remaining lines, accordingly. Scroll down

  22. When all pricing has been entered and reviewed, select the “Continue” button.

  23. Scroll down

  24. Upload attachments (example: Proposal Acknowledgement, Section 3 and required forms). Upon completion and ready to submit bid electronically, select the “Submit Bid” button.

  25. Note: Attachments cannot be viewed or deleted. Vendor may only view file name of document attached. Vendor cannot open and/or delete documents attached. • Congratulations! The bid has been successfully submitted. • Log Out.

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