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European Collaboration Practical experiences of running a project with DG SANCO funding

European Collaboration Practical experiences of running a project with DG SANCO funding. Meeting Public Health Institute of Iceland 23 September 2005 Georg Bröring Senior advisor NIGZ, AIDS & Mobility Europe. Introduction. Three elements of the presentation Funding procedures

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European Collaboration Practical experiences of running a project with DG SANCO funding

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  1. Seminar Reykjavik September 2005 European CollaborationPractical experiences of running a project with DG SANCO funding Meeting Public Health Institute of Iceland 23 September 2005 Georg Bröring Senior advisor NIGZ, AIDS & Mobility Europe

  2. Seminar Reykjavik September 2005 Introduction • Three elements of the presentation • Funding procedures • Framework of funding • How to apply • How to manage the contract • Networking at the European level • Being involved in networks • Running a network • Collaboration with other networks • Structure of AIDS & Mobility Europe • History • National Focal Points • Financing the project • A&M working plan (if requested)

  3. Seminar Reykjavik September 2005 Funding procedures • Framework: Decision by European Parliament • Programme of Community action in the field of public health (2003-2008) • Workplan • http://europa.eu.int/comm/health/ph_programme/programme_en.htm • Policy context (e.g. in 2004): focus on • Inequality • Enlargement • Best practice promotion • Capacity and skills building • EU CDC • Continuity of support for key networks

  4. Seminar Reykjavik September 2005 Funding procedures • How to apply? • Develop a draft plan • According to EU priorities • According to (epidemiological) evidence • Establish European added-value • Find partners (or confirm existing ones) • Formalise (in draft form) collaboration • Submit application • Negotiate, if necessary

  5. Seminar Reykjavik September 2005 Funding procedures • The Application form Part I: The story • Two page summary! • Aims & objectives • Tasks & time table • Deliverables, expected results • Community-added value • Consistency with EU work plan • Dissemination of results • Effectiveness of partnerships • Consistency of funding plan • Loads of appendices

  6. Seminar Reykjavik September 2005 Funding procedures • The Application form Part II: The money • The Budget • Fees (salaries etc.0 • Travel and subsistence • Miscellaneous services • Administration • Unexpected costs • Balance of EU and other funding • Negotiate, if necessary

  7. Seminar Reykjavik September 2005 Funding procedures • Factors of success? • Evidence & data • Geography • Contacts • Quality of results • Good management • Visibility of EU • Politics • You never know…

  8. Seminar Reykjavik September 2005 Funding procedures • Managing the contract • In general max 60 % co-funding by EU • In general quite clear contracts • But procedures may change during the project period • Clarity/detailed budget may lead to limitations • There is (little) space for negotiation • Make sub-contracting agreements • Interim (financial) reporting • Final (financial) report / audit • Pre- , Interim, Final payment

  9. Seminar Reykjavik September 2005 Networking at European level • Being involved in networks • Advantages • Access to information • Access to experiences • Access to contacts • Being aware of new trends • Motivating to share expertise • Achieve political support • International collaboration can be fun and motivate for your work at home

  10. Seminar Reykjavik September 2005 Networking at European level • Being involved in networks • Obstacles and concerns • ‘Transferability’ of experiences • Diversity in Europe limits the use of the same approaches • Make the right choices, where to be involved • Time investment often under-estimated • Measuring output may be difficult

  11. Seminar Reykjavik September 2005 Networking at European level • Running a network • Advantages • Visibility of your organisation • Access to expertise and contacts • Developing broader (over)view • Gaining management experience • International collaboration can be fun and motivating for your work at home

  12. Seminar Reykjavik September 2005 Networking at European level • Running a network • Obstacles and concerns • Financial risks • In preparation stage - > pre-investment • In implementation stage - > reliability of partners • In final stage - > financial reporting • What if funding stops? • Staff? Project partners? • Time investment often under-estimated • Bureaucracy

  13. Seminar Reykjavik September 2005 Networking at European level • Running a network • Tasks of the supervisor • Process management • Guide the project from A -> B • Define terms of collaboration • Develop project culture • Motivate partners • Cope with diversity of situations and people • Quality control • Contacts with funding agencies • (Financial) reporting

  14. Seminar Reykjavik September 2005 Networking at European level • Collaboration with other networks • EuroHealthNet • General overview about Europen health issues • Insider information • Support with agenda setting • Tampep • Focussing on migrant prostitution • Correlation • Focused on health and social inclusion • Integration project • Focused on HIV in Central/Eastern Europe • AIDS Action Europe • Focused on NGOs and advocacy

  15. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • History • Start in 1991 • WHO review on ‘Migrants and travellers’ • Hosted by National AIDS Commission of the Netherlands (NCAB) • 1992: start European funding • Pilot projects • Creating databases • Collaboration with selected European countries on migration issues

  16. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • 1995: Moving to NIGZ • 1996: Creation of NFP network • At the request of European Commission • Changed position in the field • 1996: In addition to primary prevention, care aspects became important • Access to care • 2004: Broadening • Public Health Programme • Enlargement • Merging ‘AIDS & Mobility’ and ‘AIDS & Youth’

  17. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • National Focal Points • Formal contacts and contracts with organisations in the ‘old’ EU member states • Currently extended to the new member states • Definition • A NFP is a set of functions additional to an existing (unit of a) governmental or non-governmental body. • It supports A&M and the EC in planning effective HIV/AIDS and STD prevention programmes addressing the needs of international mobile groups. • It is a key information and exchange point and will take care of advocacy and networking on a national level.

  18. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • Objectives of NFPs • To assess needs and problems of the mobile target groups at a national level • To advocate the needs and problems of mobile groups at a national and European level • To support the A&M coordinator in providing the EC and member states with objective, reliable and comparable information at European level concerning target groups • To improve the quality of European Health Promotion Programmes by coordinating their own national network and transmitting the necessary information for developing effective health promotion programmes • To be aware of information, to gain access to this information and to interpret the information and where useful disseminate the information to relevant partners in the network • Capacity development; to strengthen NGOs and CBOs

  19. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • Tasks of NFPs • Collection and dissemination of information • Organising a national network in which all mobile target groups are represented • Stimulating collaboration with other European networks within the country itself • Stimulating collaboration between member states (NFPs will function as interfaces between the European and the national level) • Country coordination on HIV/AIDS & STDs and mobility issues • Advocacy for themes which should be translated in national and European action plans

  20. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • Role of NIGZ • Co-ordination of the network • Motivating project partners • Supervising processes • Control quality • Providing communication structures, i.e. website, newsletter etc. • Advice • Towards policy makers • Towards health workers • Responsible towards main funding agency (European Commission) re. contents and finances • Reporting

  21. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • Role of the European Commission • Evaluate A&M activities • Translate outcomes of the project into policies • Provide financial and technical support • Agreements formulated in document formulated together with A&M partners and confirmed in sub-contracting agreement (agreement between ‘main beneficiary’ and ‘associated beneficiary’)

  22. Seminar Reykjavik September 2005 Structure of AIDS & Mobility Europe • Challenges • Inclusion of communities • NFP structure created distance between A&M and migrant populations • Quality control • Few means of sanctions in case of non-compliance • Responding to diversity in Europe • More countries, more mobile populations, more issues • Advocacy and agenda setting • Decision making processes have become more complex • European policy development not easily accessible

  23. Seminar Reykjavik September 2005 The European partners

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