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EAS Email Migration

EAS Email Migration

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EAS Email Migration

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  1. EAS Email Migration Mark Keever EAS Information Systems Group June 4, 2008

  2. Agenda • Current email system • New email system • Migration to the new email system • Recommendations • Details for Windows • Details for Mac • Details for UNIX/Linux • Timeline • Questions & Comments

  3. Current Email System • Served Georgia Tech for many years • Current system detractors • Poor integration capability • Antiquated feature set by today’s standards • Dated look and feel • Available connection methods • Web client • Desktop client

  4. New Email System • What’s in a name • New Spectrum, ECC, Zimbra • More storage • Faculty / Staff: 5 Gbytes • Student: 1 Gbyte • Updated “look & feel” for web client • Integration of Email, Contacts, & Calendar • New accounts provisioned as of Jan 2008 • Migration of existing accounts ongoing • Must be complete by Dec 2008 • Available connection methods • Web client • Desktop client

  5. EAS Email Migration Process Current System Eudora Eudora Eudora Zimbra Zimbra Transition System Accesses New System Thunderbird Thunderbird Thunderbird Web Client Web Client Web Client Spectrum Mail System Spectrum Mail System Spectrum Mail System Accesses Accesses Outlook Outlook Outlook Outlook w/ Zimbra Connector Zimbra w/ Outlook Connector

  6. EAS Mail Migration Process Contd. Conversion from Eudora to Zimbra • Eudora mail & settings transferred to Thunderbird • Thunderbird configured for Zimbra • Old mail uploaded to Zimbra if desired • Viewable in Web Interface • Mail archived locally if desired Eudora Thunderbird Zimbra

  7. EAS Mail Migration Process Contd. Conversion from Outlook to Zimbra • Outlook mail & settings transferred to Thunderbird • Thunderbird configured for Zimbra • Old mail uploaded to Zimbra if desired • Viewable in Web Interface • Mail archived locally if desired Outlook Thunderbird Zimbra

  8. Recommendations • Windows • Web client (Best Option) • Thunderbird (Second Best) • Outlook (Third Best) • Mac • Web client (Best Option) • Thunderbird (Second Best) • OS X Mail • Linux/UNIX • Web client (Best Option) • Thunderbird (Second Best)

  9. Timeline • Timeline: Conversions June – August • Do NOT signup for conversion until: • Internet Explorer 7 has been installed • Thunderbird has been installed & configured

  10. What We need From You How do we handle your old email • Keep it like it is on my desktop client as an archive only • It will not be able to send or receive new email • Convert it to Thunderbird • Archive • Active connection to the new email system • Convert it to the Web interface • Space limitations apply • 1Gb Student • 5Gb Faculty/Staff