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Components: How Bibliographic Records Became Grandparents

Components: How Bibliographic Records Became Grandparents. Heather Curtis, Project Manager. Office of Collections. Art and Artifacts:  17,825 objects, averaging 10 to 12 new items a week

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Components: How Bibliographic Records Became Grandparents

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  1. Components: How Bibliographic Records Became Grandparents Heather Curtis, Project Manager UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  2. Office of Collections • Art and Artifacts: 17,825 objects, averaging 10 to 12 new items a week • Archives: 70.6 million pages, with an additional 135 million digital images from the International Tracing Service • Photo Archives: 88,420 historical photographs and images, of which 27,550 are available on the Museum’s website • Meed Survivors Registry: 206,212 survivors and their descendants, other victims, and WWII veterans registered • Film and Video: More than 1,045 hours of archival footage; 220 hours of outtakes from the film SHOAH; 1,250 research requests annually • Library: More than 96,800 items in 57 languages • Oral History: More than 13,100 oral history testimonies of survivors, witnesses, and perpetrators, and access to 52,000 oral histories from the University of Southern California Shoah Foundation Institute UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  3. Archives and Oral History • Most collections are comprised of multiple reels/tapes/boxes/folders • Up until 2010, Museum created duplicate copies • Protection copies • User copies • Beginning at 2010, digitize collections UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  4. Old EMu Catalog • Location tab did not suit our needs • Created Locations tab and Locations History tab • Awkward and confusing UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  5. Example of Locations tab UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  6. EMu Refresh • Opportunity to revise Locations tab • But how? • Additional work load • Less resources – staff not being replaced • Data clean-up UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  7. Solution • Generation record • Derivative type • Place holder • Component record • Simple • Location data Bibliographic Record Generation Generation Generation Component Component Component Component Component Component UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  8. Generation Record Type • To help with organization • Organize different types of derivatives • Tend to have the same numbering system • Types of derivatives • Master copies • Protection copies • User copies • Original Documents UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  9. Generation Record Edit Screen UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  10. Generation records UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  11. Generation Example UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  12. Component Record Type • Attached to the Generation Record • Contains location data for specific components • One tab of data • Move many components with relocate tool UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  13. Component Record Entry Screen UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  14. Component Example UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  15. How much more work is this? • Migration • Worked very well if the data was good • Didn’t work at all if data was bad • But if migration didn’t work? • Record Template Wizard • What about new collections? • Record Template Wizard UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  16. Record Template Example UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  17. Hierarchy Report • Useful for Reference Staff and Collections Management • Useful for data clean-up • If collection is large, takes a long time to load • Exporting data into web search UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  18. Hierachy Report Example UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  19. Other uses for Component Record • Items within Archival collections that are put on display • Able to specifically assign Accession number to a document, letter, page, etc. that will permanently stay with that item • Description field UNITED STATES HOLOCAUST MEMORIAL MUSEUM

  20. Display Example UNITED STATES HOLOCAUST MEMORIAL MUSEUM

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