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Web Course Catalogue Briefing

Web Course Catalogue Briefing. Management Information Services. Format. Today’s Session The Web Course Catalogue The catalogue checking procedure - best ways to approach this Updating data in PIP - making this as manageable as possible Your questions, problems and issues.

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Web Course Catalogue Briefing

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  1. Web Course CatalogueBriefing Management Information Services

  2. Format • Today’s Session • The Web Course Catalogue • The catalogue checking procedure - best ways to approach this • Updating data in PIP - making this as manageable as possible • Your questions, problems and issues

  3. Introduction • What is the Web Course Catalogue? • A comprehensive web course catalogue on the Uni web site. • Replaced the old hard copy catalogue. • Includes all Schools and Colleges. • Includes both UG and PGT courses (but not programmes). • Published automatically from PIP.

  4. Timetable • What is the timetable for publication in 2012? • ‘Check and Update’ in Schools May to mid July • Senate Office final checks Mid July • Publication 20th July 2012

  5. Publication Process Live Web Server T4 Staging Server PIP System MAY JULY Live Web Pages Preview Web Pages Specification Documents

  6. Demo

  7. Checking • What is the checking procedure? • Each School has nominated some named ‘data checkers’. • Checkers examine the catalogue on the T4 Staging Server. • Changes are made via PIP and must be approved. • Changes, once approved, are immediately visible in the preview. • Once updates are complete, one person checks a box in PIP to say the School is ready for publication.

  8. Checking

  9. Suggested Approach • How should you approach the job? You should go though the list in three stages, as follows: • Check for inclusionsFirst, change what’s included and excluded – let PIP team know if anything is wrong. • Check for contentNext, change content using Amend Courses proposals. • Check for formattingChange formatting last using Amend Courses proposals.

  10. Catalogue Checking screen • The Catalogue Checking screen in PIP • Allows you to view and manage a School section. • Ready for Publication: Tick when data is checked, updated and ready for publication.

  11. Demo

  12. SLP • Links with Campus Solutions Course Catalogue • Catalogue: The information in PIP is transferred to both the Web Catalogue and the MyCampus Course Catalogue. • Subject Areas: these are taken from MyCampus and can’t be changed except by application to SLP. • Codes: SLP codes will be used in the web catalogue when it is published.

  13. Data Updates • How to update course information • There are two ways to make changes to course information in PIP: • An Amend Courses Proposal – this is the most common way to update info or • A Bulk Update Proposal – used for exactly the same change to several courses

  14. Data Updates • Individual Course Data Updates • All mandatory fields in the document must be completed when submitting a change. • A Short Description is be required for each course. This should be short! • Make sure your courses are correctly marked as ‘Available to Visiting’ students or not. • Use Requirements of Entry to indicate enrolment restrictions. • If the course is not always available, use the Timetable field to explain.

  15. Individual Data Page

  16. Formatting • Formatting Tips • Don’t overcomplicate. • Let Word do the work. • Check for strange characters. • Remove white space.

  17. Questions • Your Questions? • Questions about the procedure. • Advice about your own data.

  18. Information • More information on the PIP website: http://www.gla.ac.uk/services/it/pip/webcoursecatalogue/ • For help, contact the IT Helpdesk: http://www.gla.ac.uk/services/it/helpdesk/

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