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Effective Information Management Tools for Improved Control and Organization

Discover the significance of control in organizing information effectively using hierarchical, associative, and symbolic relationships. Learn about classifications, taxonomies, thesauri, and authority lists to enhance data access and retrieval.

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Effective Information Management Tools for Improved Control and Organization

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  1. Thesaurus Management Tools TermTree Melissa Riesland / ASIS&T PNC 2002

  2. Definitions

  3. Why control? The Great Pop vs. Soda Controversy Source: http://www.ugcs.caltech.edu/~almccon/pop_soda/

  4. Red Hot Chili Peppers • red hot peppers • red hot chilly peppers • red hot chillipepper • red hot chillie peppers • red hot chilli peppers • red hot chilli pepers • red hot chill peppers • red hot chilipeppers • red hot chili pepper • red hot chili pepers • red hot chili • red hot • chilli peppers • chili peppers • the red hot chili peppers • red chili peppers

  5. Relationships • Hierarchical • Equivalent • Associative

  6. Hierarchical Parent – Child OR Trees Cats NT Domestic Cats NT Persians NT Wild Cats NT Tigers

  7. Equivalent Pop – Soda – Coke Source: http://www.ugcs.caltech.edu/~almccon/pop_soda/

  8. Associative Dogs Dog houses

  9. classification “A logical system for the arrangement of knowledge.” ~~Lois Mai Chan Source: Cataloging and Classification: An Introduction, 2nd ed., McGraw-Hill, 1994.

  10. classification • Classes and subclasses • Common and distinguishing characteristics • Pre-established principles • Items in a collection or entries in an index, bibliography, or catalog • Access and retrieval • ~~Online Dictionary of Library and Information Science (ODLIS) • Source:http://vax.wcsu.edu/library/odlis.html

  11. classification Symbolic Represent classes and subclasses of concepts using letters, numbers, or a combination of the two. Natural language Traditionally represent relationships using nouns and noun phrases.

  12. Controlled Vocabularies • Authority lists, gazetteers, glossaries • Taxonomies • Thesauri • Topic maps

  13. Authority Lists Christie, Agatha, 1890-1976 100 1_ |a Christie, Agatha, |d 1890-1976 … 500 1_ |w nnnc |a Mallowan, Agatha Christie, |d 1890-1976 500 1_ |w nnnc |a Westmacott, Mary, |d 1890-1976 Source: http://authorities.loc.gov/

  14. Gazetteers Source: http://www.gazetteer.de/home.htm)

  15. Gazetteers

  16. Glossaries

  17. Taxonomies vs. Thesauri • Shared characteristics • Traditional relationships • Traditional uses • Specific to topic or collection

  18. Taxonomies vs. Thesauri • Distinguishing characteristics • Information access • Information retrieval

  19. Information Access Browsing aka “buckets”

  20. Information Access Navigation

  21. Information Retrieval Explicit details

  22. Trees & Webs Taxonomies & Thesauri Topic Maps

  23. Topic Maps • Traditional • Knowledge structures • Information resources

  24. Topics Topic Maps Occurrences Facet analysis and synthesis, 260-262, 280, 484 Field tags in MARC (see Fields and subfields; Subfield codes) Form headings and subdivisions: defined, 485 in LCSH, 176, 183 in Sears, 213, 218-219 Government bodies and officials, 140-141 (See also Heads of state and governments) Associations

  25. Topic Maps Virginia Woolf wroteTo the Lighthouse 6 Virginia Woolf was married toLeonard Woolf 6 Leonard Woolf founded the Hogart Press 6 The Hogart Press published T.S. Eliot’s The Wasteland 6 Eliot was influenced by Ezra Pound 6 Etc. etc.

  26. Why buy? • Data integrity • Orphans • Circular references • Misspellings • Inversions

  27. Why buy? • Time • Cross-checking & proofreading • Software development time

  28. Why buy? • Cost • Time = $$$ • In-house development = $$$

  29. Choices • Choices • Automated or manual • Bundled or stand-alone • Single or multi-user

  30. Tasks • Vocabulary construction and maintenance • Reporting • Search and indexing

  31. Criteria • Technical • Pricing and licenses • Acceptance

  32. Criteria • Documentation • User experience • Data integrity

  33. Criteria • Structural • Editing • Importing, exporting, and reports

  34. Products Referenced in This Presentation • MultiTes - http://www.multites.com/ • TermTree - http://www.termtree.com.au/index.html • WebChoir - http://www.webchoir.com/products.html • Synapse - http://www.synaptica.com/ • Data Harmony - http://www.dataharmony.com/ • For information on more software products and how to select products, see http://www.willpower.demon.co.uk/thessoft.htm.

  35. The End E-mail: riesland65@yahoo.com

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