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Transportation Enhancement Program

Transportation Enhancement Program. Overview 2013 New York State Department of Transportation Joan McDonald, Commissioner. 2013 TEP Application Round. MAP-21 abolished TEP as independent program TEP folded into Transportation Alternatives TEP round to use up remaining SAFETEA-LU Funds

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Transportation Enhancement Program

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  1. TransportationEnhancementProgram Overview 2013 New York State Department of Transportation Joan McDonald, Commissioner

  2. 2013 TEP Application Round • MAP-21 abolished TEP as independent program • TEP folded into Transportation Alternatives • TEP round to use up remaining SAFETEA-LU Funds • SAFETEA-LU guidelines apply • $30 million available

  3. Key Dates/Milestones Announcement/Solicitation Letter Applications to NYSDOT Selection Decisions Made and Awards and Non-awards Announced Last week of April, 2013 August 16, 2013 End of Year 2013

  4. NYSDOT TEP Coordinators • Region 1 Karen Hulihan (518) 485-7734 Wilson Moore (5180 485-5323 Albany, Essex, Greene, Rensselaer, Saratoga, Schenectady, Warren & Washington Co. • Region 2 Yotin Padungtin (315) 793-2749 Fulton, Hamilton, Herkimer, Madison, Montgomery and Oneida Counties • Region 3 Ike Achufusi (315) 428-4102 Cayuga, Cortland, Onondaga, Oswego, Seneca and Tompkins Counties • Region 4 Steve Beauvais (585) 272-3466 Genesee, Livingston, Monroe, Ontario, Orleans, Wayne and Wyoming Counties • Region 5 Gregory Szewczyk (716) 847-3614 Cattaraugus, Chautauqua, Erie and Niagara Counties • Region 6 Timothy Alimossy (607) 324-8436 Allegany, Chemung, Schuyler, Steuben, and Yates Counties

  5. NYSDOT TEP Coordinators • Region 7 Don Mattimore (315) 785-2375 Clinton, Franklin, Jefferson, Lewis and St. Lawrence Counties • Region 8 Thomas Weiner (845) 431-7904 Columbia, Dutchess, Orange, Putnam, Rockland, Ulster and Westchester Counties • Region 9 Mark Bowers (607) 721-8258 Broome, Chenango, Delaware, Otsego, Schoharie, Sullivan & Tioga Counties • Region 10 Lanny Wexler (631) 952-6079 Nassau and Suffolk Counties • Region 11 Tapas Sanyal (718) 482-6731 Bronx, Kings, New York, Queens and Richmond Counties Note: E-mail addresses for all TEP Coordinators are first name, period, last name followed by @dot.ny.gov.

  6. Project Eligibility

  7. Must Satisfy 3 Criteria • Fit into 1 of 5 Categories of Transportation Enhancements Eligible Activities • Relate to surface transportation • Provide public use

  8. 5 Categories

  9. Pedestrian & Bicycle Facilities • New or reconstructed sidewalks • Curb ramps • Bike lane striping • Widen paved shoulders • Bike parking • Bus bicycle racks • Off-road non-motorized trails • Bike/pedestrian bridges & underpasses

  10. Scenic or Historic Highway Programs • Turnouts • Overlooks • Tourist/Visitor Centers • Viewing areas • Designation signs and markers

  11. Landscaping & Scenic Beautification Along streets, historic highways, trails and waterfronts the following items are eligible – • Walkways • Street furniture • Street lighting • Public art • Gateways along highways • Landscaping • Other Streetscape improvements

  12. Preservation/ConversionofAbandonedRailway Corridors • Acquiring railroad rights-of-way • Planning, designing and • constructing multi-use trails • Developing rail-to-trail projects

  13. Environmental Mitigation of Highway Runoff Pollution & Provision of Wildlife Connectivity • Runoff pollution studies • Soil erosion controls • Detention and sediment basins • River clean-ups • Wildlife crossings

  14. Project Must Relate to Surface Transportation

  15. Key Transportation Relationship Criteria • Serves a current or past transportation purpose • Proximity to highway or pedestrian/bicycle corridor • Enhancement of aesthetic, cultural or historic aspects of the travel experience

  16. Project Must Have Public Use and Benefit

  17. Public Use/Access Questions • What access would the public have to the project site, structure or facility? If limited, why? • What are the hours, days, or seasons of operation? Is the facility open enough to justify the public investment? • Will portions of the project site or facility be restricted to private or commercial use?

  18. Examples of Public Benefits • Support context-sensitive solutions and smart growth • Foster safety, accessibility and environmental preservation • Boost local economies • Improve the transportation experience by strengthening multi-modal systems • Increase partnerships between state & local agencies • Strengthen public role in local and state transportation planning

  19. Roles & Responsibilities ofSponsors & Applicants

  20. Sponsor • Must be a governmental agency • County • City, Village or Town • State agency • State or local authority • Must be willing and able to take responsibility for all project development activities

  21. Applicant • Can be the same entity as the sponsor (e.g. county, city, village, town, state agency, authority) or a different entity (i.e., a not-for-profit organization) • Has a stake in the project’s funding and/or implementation

  22. Multiple Entities • Only one Sponsor for a project. • Sponsor/Applicant Agreement

  23. Sponsor’s Responsibilities • State-Local Agreement • Paying project costs incurred up front • Cost overruns

  24. Financing Projects

  25. General Information • TE Program is a reimbursement program, not a grant program • TE funds can be used for Design, Environmental Studies, Right of Way Acquisition, Construction & Construction Inspection

  26. Project Funding Shares • TE project funding consists of two parts • Federal share < 80% • Non-federal share > 20% • Contact your NYSDOT TEP Coordinator for more information about non-federal $ sources

  27. Maximum & Minimum Participation • All proposed projects must have a minimum total cost of $200,000 • The maximum federal share for any TE project is fixed at $2.5 million

  28. Key Rules • Projects to be delivered at same scope as approved • Federal funding share fixed at time of award • Good, detailed cost estimates essential

  29. Project Progress Expectations • Every TE project is expected to progress through development in a reasonable time frame (i.e., complete within 5 yrs. of approval)

  30. Project Progress Expectations • NYSDOT/Sponsor agreement -- executed within 6 months to one year of funding approval • Development and Design work complete in 2-3 Years • Construction complete in1-2 years thereafter

  31. Federal Funds Management • Project will be authorized by phase (No longer can all phases be authorized up front) • Costs incurred by project phase should be billed within 6 months of funds authorization • If costs are not billed within one year, funds will be withdrawn by Federal Government

  32. Project Application

  33. Workshop Attendance • Prospective Applicants must attend required workshops: • TEP Workshop • Federal Aid 101 Workshop • Workshops dates and locations: • NYSDOT Regional TEP Call Letters • NYSDOT TEP Website at https://www.dot.ny.gov/programs/tep

  34. Application Form • Project identification • Sponsor information • Applicant information • Enhancement category(s) identified • Project costs and funding summarized • Required attachments

  35. Attachments • A clear description of proposed work • Supporting documentation for project eligibility, description, justification • Benefit to public interest (public access/use)

  36. Attachments (cont.) • Project costs and funding • Implementation schedule • Evidence of support (municipal resolutions, letters, petitions, etc.) • Maintenance and operations plan

  37. Project Selection Process

  38. Project Selection Steps • Step 1: NYSDOT solicits project applications • Step 2: Applicant and/or sponsor prepare application • Step 3: Applications submitted to the appropriate NYSDOT Regional TEP Coordinator • Step 4: Each application reviewed for eligibility by NYSDOT Region • Step 5: Application rated and ranked by regional NYSDOT/MPO Application Evaluation Committee.

  39. Project Selection Steps • Step 6: Regions and NYMTC each submit one combined prioritized list and electronic version of applications to Main Office • Step 7: Main Office puts together a statewide list matching regional priorities with regional funding targets and consults with FHWA • Step 8: The Governor (or the NYSDOT Commissioner ) act on the recommendations and all applicants and sponsors will be notified of awards and non-awards

  40. ProjectDevelopment Stages

  41. Plan & Identify Project • Plan before seeking funds • Define project objectives (goals) • Projects must have: • Logical termini • Independent utility

  42. Obtain Project Funding • Be familiar with program rules • Need good detailed cost estimate: • Prepared by experienced professional • Include contingencies • Account for inflation • Identify qualified Project Manager

  43. Select & Hire Consultant • Project designed/inspected by licensed professional • Licensed Professional can be a municipal employee or private consultant • Private Consultants • If activities to be TEP funded, must be hired using qualifications-based selection (QBS) process • If activities locally funded, may hire using local process, subject to NYS Law

  44. Execute Project Agreement • Project approved for funding • Project listed on TIP (if in MPO Area) and on STIP • Federal authorization • Project agreement between NYSDOT & sponsor

  45. Design Approval Document • May be short for simple projects • Environmental requirements/coordination • Technical decisions • Public involvement (info meeting) • Property acquisition (if applicable) • Design Approval Document

  46. Acquire Property • Identify existing property boundaries • Identify proposed acquisitions (permanent and temporary) • Acquire property in accordance with federal Uniform Act and NYS Eminent Domain Procedure Law (EDPL)

  47. Prepare Contract Documents • Final plans, specifications and bid documents • federal contracting language • federal and state wage rates • Cost estimate prepared by licensed professional • Construction Management Plan • ROW Clearance Certificate • Permits & Agreements

  48. Bid & Award Project • Open and competitive • Widespread advertisement • Public bid opening • Consistent with bid documents • Award to lowest responsive & responsible bidder • No negotiation with bidders • No changes to bid documents between bid opening & award

  49. Construct & Inspect Project • Pre-construction meeting required • NYSDOT needs to attend • Oversight of construction activities required • Changes in cost/scope made by change orders • May require NYSDOT approval • Final inspection • NYSDOT needs to be involved

  50. Close Project Agreement • Final reimbursement request • Final acceptance form • Project financial summary • Federal single audit • Final reports for civil rights/DBE

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