Annual General Meeting 2014

1. Annual General Meeting 2014 Education Students’ Association

2. Executive Chair - Natalie Email: president.esa@ubc.ca

3. “So...what exactly do you do?” • Collaborate with all exec members to ensure partnerships are working and actions are being completed on time • Represent the ESA in meetings with the Dean, Assoc. Dean, and Director of Finance & Admin • Provide leadership in managing exec relationships

4. “What are your goals as Chair?” 1) Ensure that executive operations are running smoothly and effectively by active participation in projects and supportive oversight 2) Continue to improve ESA's internal affairs towards a respectable business model • emails, professional development, dropbox, turnover reports, business cards, branding 3) Manage constitution changes • executive roles and titles • ESA election guidelines 4) Facilitate the co-creation of the first 5 year ESA strategic plan 5) Act as a primary liaison between our organization, the TEO, and the Dean's Office, and other members of ESA (NITEP/WKTEP)

5. “so….what HAVE you done?” 1) Transitions and Strategic Planning Meeting 2) Internal database: Dropbox 3) Professional Emails 4) Office furniture and reorganization 5) Constitution 6) Focus meetings with the TEO 7) One on one meetings with exec members and support

6. “so...what’s left to do?” Two major projects: 1) ESA official election guidelines 2) 5 year strategic plan for the ESA

7. Vice President – Deanna Email: vice-chair.esa@ubc.ca

8. What Has Been Done • Coordinating and organizing a group of B.Ed. students to attend the WestCAST Conference in Winnepeg. • The WestCAST conference stands for the Western Canadian Association for Student Teaching, • it is “held annually in one of the four western provinces, is a unique conference in that it brings together a diverse audience of educators, from university instructors and administrators to student teachers.” • (www.westcast2014.ca) • Every student currently in the Bachelor of Education program had to opportunity to submit a one-page application describing why they would want to attend the WestCAST conference and I was responsible for deciding which students to attend. • There will be 8 teacher-candidates attending the WestCAST conference, 2 members from the Education Student Association are included in those 8 students.

9. Plans For the Year • As the vice-chair, I plan to provide assistance to all members of the ESA in any of their projects. • I am very involved with the Social Committee; we have some great events planned for the 2nd part of the year. I have been working alongside Laura to ensure that this year is a success in regards to social events and getting students to participate in events outside of the classroom. • I will be actively involved in the Grad Event that the ESA will be hosting near the end of the year. Our Grad Committee Coordinator, SeWon has been doing a fantastic job so far with planning this event. I hope to provide her and the Grad Committee with support in planning this event.

10. Secretary - Ashley Email: secretary.esa@ubc.ca

11. Accomplished Tasks • Drafted and organized the new ESA logo • Formatted the ESA letterhead, Agenda, and Minute templates • Organized cleaning and office hours for Executives

12. Jobs in Progress • Will be helping Executives organize and submit year end reports in preparation for the 2014-2015 Executives.

13. Treasurer – Randy Email: treasurer.esa@ubc.ca

14. Treasurers' Role • Take income generated from different committees and deposit into our account • Reimburse different members who have made purchases for the club • Report our financial summaries during weekly ESA meetings

15. Totals Up to Date • Earnings • $9575.80 • $6000 Student Fees • $2430.05 Lockers • $950 Clothing Sales • $70.50 Donations/Coat Check • $125.25 Social Committee • Accounts • $25, 284.07 AMS Account • $6000.00 Education Endowment Fund

16. Spending Up to Date: • $4929.67: • Clothing Order: $2056.65 • ESA Logo Design: $170.00 • Hot Chocolate Event: $46.40 • Welcome Back Donut Event: $315.00 • Meet Your ESA Event: $140.80 • Telephone: $260.80 • Simply Voting Fee: $230.00 • ESA Bursary Donations: $1000.00 • West Cast Subsidy: $500.00 • ESA Orientation: $202.02

17. Grad • $9575.80 • $4929.67 • ($4646.13) Net Subsidy

18. Senate – Elaine Email: senator.esa@ubc.ca

19. Accomplished Tasks • Set up UBC B.Ed. 2014 Lesson Plan Database Dropbox file. • Relayed students’ concerns to the TEO in cooperation with Natalie (President) and Trevor (Ombudsperson)

20. Jobs in Progress • Represents the Faculty of Education on UBC Senate (highest academic governing body at UBC). • Attends UBC Senate meetings and Senate Committee meetings. • Monitors the UBC B.Ed. 2014 Lesson Plan Database Dropbox file. Also in the Works: • Alumni Career/Networking Night

21. NITEP – Crystal Email: nitep.esa@ubc.ca

22. NITEP • NITEP began as an elementary teacher education program in September of 1974 in response to needs expressed by Aboriginal people throughout BC for a more effective and relevant teacher education program.

23. NITEP • Aboriginal people want a teacher education program that addresses educational issues pertinent to public and band schools settings where their children attend school. These issues include curriculum, teaching methodology, testing and assessment. Aboriginal people want a teacher education program that honours and builds upon the individual’s culture. • There is a shortage of Aboriginal teachers in BC, and an increasing number of Aboriginal people desire to become teachers. NITEP was designed to meet these particular needs

24. AMS Rep, Photo Coordinator, & Locker Coordinator – Cassandra Email: ams.esa@ubc.ca

25. AMS Councillor

26. Lockers! • If you have not paid locks can be cut and contents removed.There are still lockers available for rental for $10."

27. Graduation Photos • Artona is our faculty photographer.Get your photos taken before March 17 to be included in the class composite.

28. Ombudsperson & Athletics Coordinator – Trevor Email: ombudsperson.esa@ubc.ca And athletics.esa@ubc.ca

29. WhatHas Been Done So Far • Three personal complaints for term to date • All three concerns have been noted and addressed with the individuals, with two of the files being closed

30. Major initiative to ensure student voices and concerns were addressed by the TEO • Accepted petitions from concerned students • Had meeting with the TEO on Friday, January 17th regarding the scope of the semester • Emphasized fact-gathering meeting on Monday, January 20th • Continued to hear student concerns with regards to the secondary program

31. Athletics Report • Nothing to report currently, will be looking into the creation of teams for the annual Storm The Wall competition in March • Reminder to all students to support the UBC Thunderbirds during the varsity team review; games are on weekends and are posted on the official website: http://gothunderbirds.ca/

32. Dalyce – Product Coordinator Email: sales.esa@ubc.ca

34. Social Chair & Communications Coordinator – Laura Email: ubcesa.social@gmail.com And communications.esa@ubc.ca

35. Social Report • Had great events in first semester: • Coffee Day, Ugly Holiday Sweater Day, Welcome Back with the TEO • Up Coming Events • Pub Nights / Super Socials • March and May • Movie Nights New members are welcome! You can get a hold of me by email ubcesa.social@gmail.com

36. Communications Report • Facebook • Page: UBC Education Student Association • Group: UBC Education Students’ Association Class 2014 • Twitter • @UBC_EdSA • Website • http://ubcesa.ca/

37. Grad Coordinator – Se Won Email: grad.esa@ubc.ca

38. Role and Projects • My Role: • organizing the year-end grad banquet • chairing the grad committee • The project that I have been working on: • finding a venue (Science World!) • planning the B.Ed. Grad Banquet 2014 with the grad committee

39. ESA Constitution a newly drafted amendment

40. Why do we need a new Constitution? outdated (2008) sparse need to clarify desire to change structuring of executive roles uneven distribution of duties and powers aid in transparency, accountability, and turnover

41. What’s in the Constitution? Objectives Membership AGM Referendum Council Executives (duties and powers) Non-voting members of council • Committees • Records • Amendments • Financial Accountability • Elections • Attendance and Recall

42. Executive Changes

43. Positions that aren’t changing

44. Where can I look at this document? The current and the newly proposed Constitution will be available on our website: www.ubcesa.ca any comments, concerns, and suggestions to the document can be directed to president.esa@ubc.ca There will be a second AGM in the summer after practicum, to vote in the new document