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ImageNow User Group Meeting Highlights - December 7, 2010

The ImageNow User Group meeting held on December 7, 2010, focused on enhancing communication, sharing ideas, and discussing best practices among various offices. The agenda included scanner maintenance tips, key field clean-up, and workflow routing rules. Members also explored the eForms add-on module for improving document submission processes. The meeting facilitated knowledge sharing and coordination among participating offices, ensuring effective use of ImageNow across campus. Updates were provided on new office implementations and upcoming developments, fostering collaboration and resource sharing.

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ImageNow User Group Meeting Highlights - December 7, 2010

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  1. ImageNow User’s Group December 7, 2010

  2. User’s Group Goals • Communicate & Share Ideas with Others • Discuss What Works / Best Practices • Discuss Common Problems & Issues • Coordinate Efforts between Offices • Share Knowledge & Coordinate Training • Promote use of ImageNow across campus

  3. Today’s Agenda • Introductions & Office Updates • Participating Office Review • Scanner Maintenance Tips • Key Field Clean-up • Workflow Routing Rules • eForms Add-on Module • Questions

  4. Introductions & Office Updates *** Please sign the attendance sheet ***

  5. Participating Offices

  6. News & Notes • New Offices Starting 2011 • Bison Connection • Student Financial Services • Client Upgrade to version 6.6 • Windows 7 (64-bit) compliant • Day-to-day users should not be affected

  7. Scanner Maintenance • Rollers • Symptom: feeder grabs more than 1 sheet at a time • “PIC Roller” • “SEP Pad” • Glass • Symptom: line appears on scanned documents • Open Document Feeder • Clean glass with soft cloth

  8. Scanner Maintenance • Contact Information: Bill CodyPRINTER SOLUTIONS701-298-6594

  9. Key Field Housekeeping Filling in the blanks for any missing key fields: • Student ID • Name • D.O.B. • Term/Year Can create/save filters to look-up missing fields

  10. Demonstration “SHOW US YOUR WORKFLOW” How Registration & Records uses Routing Rules to automatically sort documents into workflow queues by Document Type

  11. Discussion eFORMS • Eliminates paper/PDF forms • Forms available via web address • Entry Validation • Creates ImageNow document automatically • Secure electronic submission (?) • One instance on server = shared cost

  12. eForms in action 6 1 2 4 5 3

  13. Discussion eFORMS • Eliminates paper/PDF forms • Forms available via web address • Entry Validation • Creates ImageNow document automatically • Secure electronic submission (?) • One instance on server = shared cost

  14. Questions???

  15. Until We Meet Again… • Next Meeting • Spring semester • R&R Web site • www.ndsu.edu/registrar/imaging • User Group Listserv • NDSU-IMAGENOW-USERS-GROUP@listserv.nodak.edu *** Please sign the attendance sheet before leaving*** THANKS FOR COMING!

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