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Enhancing Collaboration and Knowledge Sharing through Shared Space

Shared Space is a dynamic platform designed to facilitate communication and collaboration among network members. By promoting a culture of knowledge sharing, it helps prevent duplication of efforts and allows communities to share valuable information and resources. Users can easily join, navigate, and manage their profiles while accessing the e-Library and participating in forums. This platform encourages community engagement, dialogue, and collaborative problem-solving in various health-related areas. For assistance, contact Annette Thain at 0141 223 1553 or via email at Annette.thain@nes.scot.nhs.uk.

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Enhancing Collaboration and Knowledge Sharing through Shared Space

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  1. Information Governance Shared SpaceMay 2006 Annette Thain Annette.thain@nes.scot.nhs.uk 0141 223 1553

  2. Introduction How to access How to join Navigation Communities Resources Help Manage users Summary

  3. To aid communication and sharing of knowledge Encourage a knowledge sharing culture Prevent duplication of effort Introduction

  4. Allow communities within communities Share information and resources across communities Enable publishing to the e-Library to share with the wider community Tool for the MKNs Benefits

  5. Shared Space Structure E-Library / specialist e-Libraries: Open to all users Shared Space For all Network members interested in a broad subject Password-protected Community Forums Public-partnership forums Patient Information PFPI Community/Project: Specific interest area Password-protected

  6. Share knowledge resources Work collaboratively Dialogue and advice Keep up to Date Build a community website Shared Space Functions

  7. To access To join

  8. To log in with Athens username and password

  9. Read T&C to join. An email is sent to the administrator

  10. Homepage of Shared space

  11. Select to view IG Shared space or one of the communities – will only display ones you are a member

  12. Navigation Menu of options always available – display depends on your role Go back to e-Library or IG homepage Resources – new -full list -search Events and courses Discussions Contacts -browse -search Your profile

  13. Click to view resources

  14. Search on contacts

  15. Option to email or print

  16. Edit my profile

  17. Adding resources Select from type

  18. Select an appropriate heading

  19. Complete the form, some fields are compulsory Documents can be uploaded, links to web pages, or described in a free text box

  20. Share with another community you are a member of Depending on the community rules resources may have to be moderated

  21. New resource

  22. New resource in the community

  23. Discussions topics by date and title

  24. Box to allow you to add comments to a thread or to start a new topic

  25. Help

  26. To join Managing users

  27. Need to log in with Athens username

  28. Read T&C to join. An email is sent to the administrator

  29. Administrators page • From here an administrator can • Authorise users • Manage users • Authorise resources, discussions topics and threads • Authorise communities

  30. Administrator reads form

  31. Authorises

  32. Administrator can manage members

  33. Allocating roles Default for shared space is discusser and publisher Need to allocate roles for communities

  34. Available roles

  35. Any problems contact Annette Thain 0141 223 1553 Annette.thain@nes.scot.nhs.uk

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