1. Secretary Abbie Lucas Southeast District 4-H Cabinet Ambassador Hampton City Unit January 19, 2013

2. An Organized Secretary… • Keeps a log of all minutes throughout each meeting. (No personal notes) • Checks roll and retains an attendance log • Writes and reads correspondences for the club. (thank you notes, letters of support, etc.) • Presides over the meeting if the President and Vice President are absent

3. Secretary… • Post meeting notices and up coming events electronically • Keep a copy of the clubs plan of work, by-laws, constitution, etc.

4. Secretary… • If the club membership is large and everyone’s face is not familiar, ask for an assistant or membership secretary who is in charge of their meeting attendance. • Practice writing minutes based on the structure of the agenda – (remember to record the motions and actions) • Make sure you ask for someone to repeat a motion or report if you did not hear clearly

5. Secretary… Let’s Practice 4-H Teen Club Agenda – November 11, 2012 Call to Order – Kate Belcher President Pledges: American and 4-H Minutes – MounikaPonakala Roll Call – MounikaPonakala Unfinished Business • State Wide Goal • Public Relations Committee Goals: • Congress meeting Goals  New Business • Congress Ideas Dance, Banquet Workshops Group Photo/Carnival/Elections Service Project/Assemblies/Multimedia • 4-H at the Capital Program Character Counts! – Camp, Sports, School Adjourn (Next Meeting /Event February 11th -13th, 2013)