1 / 15

Memo Format

Memo Format. General Memo/Memorandum centered top line DATE, TO, FROM, SUBJECT lines 1 to 1-1/2 inch margins Single-spacing within paragraphs Double-spacing between paragraphs. DATE. Spell out month and use complete numerals for the year (not 9/27/00) Examples: September 27, 2002

waseem
Télécharger la présentation

Memo Format

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Memo Format • General • Memo/Memorandum centered top line • DATE, TO, FROM, SUBJECT lines • 1 to 1-1/2 inch margins • Single-spacing within paragraphs • Double-spacing between paragraphs

  2. DATE • Spell out month and use complete numerals for the year (not 9/27/00) • Examples: • September 27, 2002 • 27 September 2002 (European Style)

  3. TO and FROM • Full name • Title and/or • Department

  4. SUBJECT • No more than three words • What is this memo really about? • Orients and prepares the reader • Project vs. Chesney Project Completed • Meeting vs. Tuesday’s Meeting • Report vs. Report Completion Date

  5. Letter Format • General • 1 to 1-1/2 inch margins • Centered on page • Single-spacing within paragraphs • Double-spacing between paragraphs and sections • Quality paper

  6. Letter Format Styles • Modified Block with Indented Paragraphs • Date line, complimentary close, signature, and name begin at center of page; first line of each paragraph indented 5 spaces • Modified Block • Date line, complimentary close, signature, and name begin at center of page; first line of each paragraph not indented 5 spaces • Full Block • Every line flush with left-hand margin

  7. Letterhead or Return Address • Official company letterhead • Or type address, flush left or center, with no name

  8. Date • Center or flush left • Spell out month and use complete numerals for the year (not 9/27/00) • Examples: • September 27, 2002 • 27 September 2002 (European Style)

  9. Inside Address • Recipient’s name, title, and address • Flush left • Use appropriate title, especially if you don’t have a name • Example: Director of Human Resources

  10. Salutation • Dear _________: • Use position name or department name if you don’t know individual name. • Avoid anonymous and sexist greetings (Dear Sirs, Dear Sir/Madam, To Whom It May Concern)

  11. Complimentary Close • Place center or flush left • Use traditional closing followed by a comma

  12. Signature/Name • Type your name center or flush left, four spaces under closing • Place comma between your typed name and title or place title underneath name • Sign your name between the closing and your typed name • Use black or blue ink

  13. Typist’s Initials • Your initials/typist initials (both lower case) gb/kl

  14. Enclosure Notation • If you are sending another item with the letter, include “Enclosure(s)” or “Encl.”

  15. Distribution List • Type “c.” or “cc.” if a copy or copies of letter are being sent to other readers

More Related