Calendar Years 2012-2014 Pre-Submittal Meeting

1. City of Phoenix SUBSURFACE UTILITY EXCAVATION SERVICES 2-STEP JOB ORDER CONTRACT PROJECT NO. 4108JOC154 Calendar Years 2012-2014 Pre-Submittal Meeting Pre-Submittal Meeting Monday, January 9, 2017

2. Welcome and Introductions City of Phoenix Representatives George Goodale, Contracts Specialist Point of contact prior to submittals Joanne McLaughlin, EOD Program Point of contact for SBE questions Marina Smith, Project Manager Point of contact after award Kandi Kawolsky, Procurement Manager 2

3. Meeting Overview • Sign in please…copies of sign-in sheet, and the PowerPoint will be available on website: https://www.phoenix.gov/streets/procurement/current-opportunities Click on respective project, then click on Pre-Submittal Attendance ■ Planholder List ■ RFQ ■ Notifications ■ Results/Awards ■ Subscribe to Newsletter • This is the only opportunity to discuss the procurement with City staff • Hold questions until the Q&A period

4. Meeting Overview Cont’d. • Notification Letter of change to the Request for Qualifications (RFQ) posted on our website: https://www.phoenix.gov/streets/procurement/current-opportunities It is the responsibility of RFQ holder to determine, prior to submittal, if Notification Letters have been issued.

5. SBE Sub-Contracting Goals • SBE requirement is 3% • This solicitation is open to all firms • No SBE documents due at time of SOQ submittal • SBE documents will be due to EOD at time of each JOA

6. What is Job Order Contracting? • Alternative Project Delivery Method (APDM) • This JOC is a 2-Step Qualifications-Based Selection that includes a cost value element • Evaluation of Qualifications and Price Based • Not a Bid • No guarantee of work • Projects as they come up – “As needed” basis • No Federal Funding

7. Procurement Description • City of Phoenix is seeking qualified Job Order Contractors on an “on-call” basis • Up to 2 contractors may be selected • Prior to executing the JOC, Contractor will provide Performance & Payment Bonds of $500,000 • No interviews – 2nd step is RFP process (selecting 5 contractors to move forward) • The City intends that each Job Order performed under this JOC will not exceed $100,000 in construction costs, but in no event will any Job Order exceed $1,000,000 subsequent to Council approval of the change in limits • JOC for 36-month duration or complete utilization of initial contract value w/ one 24-month option to extend and increase capacity

8. Scope Of Work At a minimum, the JOC Contractor will be expected to successfully perform the following construction services, including but not limited to: • Obtaining accurate horizontal and vertical locations of subsurface utilities by excavating test holes via air knife and vacuum extraction. • Hard copy documentation shall be submitted within a 7-working day turnaround. • Additional and incidental services may include survey, traffic control, and other exploratory excavation work on a time and material basis. • Providing SUE Quality Levels D, C, B and A. • Quality Level D involves collecting data from existing utility records which may include as-built drawings, distribution and service maps, existing geographic information system databases and construction plans • Quality Level C involves surveying visible subsurface utility structures such as manholes, hand-holes, utility valves and meters, fire hydrants, pedestals and utility markers, and then correlating the information with existing utility records to create composite drawings. Quality Level C includes Quality Level D tasks. • Quality Level B involves designating the horizontal position of subsurface utilities through surface detection methods and collecting the information through a survey method. Quality Level B includes Quality Level C and D tasks. • Quality Level A involves potholing utilities as well as activities in Quality Levels B, C and D. The located utility is surveyed and mapped and the date provides precise plan and profile information.

9. Statement of Qualifications Evaluation Criteria • General Information – (15 pts.) • Experience and Qualifications of the Firm – (25 pts.) • Experience of Key Personnel Assigned – (20 pts.) • Approach to Performing Required Services – (30 pts.) • Overall Evaluation of Firm and Ability – (10 pts.) (No response required for ‘E’ – Panel Evaluation) • Put in order as listed! • Be complete, but concise!

10. Submittal Requirements Refer to Section VI of the RFQ for a detailed description of the submittal requirements. • Cover Letter – One (1) page • Evaluation Criteria – 14 pages What will be Counted Each page side with criteria information, pages with photos, charts, and graphs What is Not Counted Cover letter, Table of Contents, plain tab dividers, front / back covers that have pictures without descriptive captions

11. Statement of Qualifications Submittal • Submit 6 copies of the SOQ • SOQ Due: 12:00 Noon Arizona time Friday, January 20, 2017 Location: Phoenix City Hall 200 W. Washington 6th Floor, Submittal Box • Include firm name and procurement title on submittal cover

12. Procurement Schedule Pre-submittal Meeting January 9, 2017 SOQ due at noon January 20, 2017 Selection (1st step) February 3, 2017 RFP Phase (2nd step) March, 2017

13. Grounds For Disqualification • Receipt of SOQ after submittal date or time • Less than 6 copies of SOQ • Deposit of SOQ in wrong location • Violating “Contact with City Employees” policy • Failure to provide Bonding Statement

14. Contacts • Website: https://www.phoenix.gov/streets/procurement/current-opportunities • Contact for RFQ Questions: George Goodale 602-534-8352 George.Goodale@Phoenix.gov • Contact for SBE Questions: Joanne McLaughlin 602-534-1279 Joanne.McLaughlin@Phoenix.gov

15. Open for Questions & Thank you for attending