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Welcome to All Directors Training

February 4, 2019. Welcome to All Directors Training. CCCCO Disabled Student Programs and Services DSPS Solutions. Agenda. AB 705 Implementation Update. Dean Keeley will be providing her PPT separately. Program Evaluation Plan Q&A. Surveys get sent out by you

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Welcome to All Directors Training

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  1. February 4, 2019 Welcome to All Directors Training CCCCO Disabled Student Programs and Services DSPS Solutions

  2. Agenda

  3. AB 705 Implementation Update Dean Keeley will be providing her PPT separately.

  4. Program Evaluation Plan Q&A • Surveys get sent out by you • Data is compiled for entry into Survey Monkey • Due back by end of June • Analysis of all colleges will occur in July • This becomes the basis for 2020 Biennial Legislative Report

  5. Case Management • Regions are mirrored after Strong Workforce • Guided Pathways Coordinators assigned to each region • Chancellor’s Office Staff assigned to each region • Program lead handles training, SSARCC and other required reports

  6. Region Map Click here to access online interactive map.

  7. Region A, Greater Sacramento and North • Lake Tahoe • American River College • Cosumnes River College • Folsom Lake College • Sacramento City College • Sierra College • Woodland College • Yuba College • Mendocino College • College of the Redwoods • Butte College • Feather River College • Lassen College • Shasta College • College of the Siskiyous

  8. Region B East Bay to Silicon Valley • Las Positas College • Contra Costa College • Diablo Valley College • Los Medanos College • Ohlone College • College of Alameda • Berkeley City College • Laney College • Merritt College • San Francisco City College • Canada College • College of San Mateo • Skyline College • College of Marin • Napa Valley College • Solano Community College • Santa Rosa Junior College • Cabrillo College • Hartnell College • Monterey Peninsula College • De Anza College • Foothill College • Gavilan College • Evergreen Valley College • San Jose City College • Mission College • West Valley College

  9. Region C, Central Valley/Mother Lode • Bakersfield College • Cerro Coso Community College • Porterville College • Merced College • San Joaquin Delta College • College of Sequoias • Clovis Community College • Fresno City College • Reedley College • West Hills College (Coalinga) • West Hills College (Lemoore) • Taft College • Modesto College • Columbia College

  10. Region D, South Central Coast • Allan Hancock College • Cuesta College • Santa Barbara City College • College of the Canyons • Moorpark College • Oxnard College • Ventura College • Antelope Valley College

  11. Region E, San Diego/Imperial • Cuyamaca College • Grossmont College • Imperial Valley College • MiraCosta College • Palomar College • San Diego City College • San Diego Continuing Education • San Diego Mesa College • San Diego Miramar College • Southwestern College

  12. Region F, Inland Empire/Desert • Barstow College • Chaffey College • Copper Mountain College • College of the Desert • Mt. San Jacinto College • Palo Verde College • Moreno Valley College • Norco Valley • Riverside City College • Crafton Hills College • San Bernardino Valley College • Victor Valley College

  13. Region G, Los Angeles • Cerritos College • Citrus College • El Camino College • Glendale Community College • Long Beach City College • East Los Angeles College • Los Angeles City College • Los Angeles Harbor College • Los Angeles Mission College • Los Angeles Pierce College • Los Angeles Southwest College • Los Angeles Trade-Tech College • Los Angeles Valley College • West Lost Angeles College • Mt. San Antonio College • Pasadena City College • Rio Hondo College • Santa Monica College

  14. Region G, Orange County • Coastline Community College • Golden West College • Orange Coast College • Cypress College • Fullerton College • North Orange Continuing Education • Santa Ana College • Santiago Canyon College • Irvine Valley College • Saddleback College

  15. Vision Resource Center – Beth Kay, Foundation for California Community Colleges If you have not connected with the Vision Resource Center, please follow these steps: • Create an account • You should receive an email with a link to activate your account • Go through the login page

  16. It’s time for Lunch! Reconvene at 12:30

  17. DSPS ALLOCATION OF 2018-2019 • Used the 2017-2018 data (prior year) with the old weights • Had a 95% guarantee in place for each college from the previous year • Included a known COLA before deciding on the value of a WSC unit (we do not have a known COLA for 2019-2020 allocation) • There was a base allocation of $72,592 for each college (this goes away for next allocation) • 90% of allocation used for WSC and 10% for College Effort (with a consistent percentage for all colleges)

  18. DSPS ALLOCATIONS for 2019-2020 • All new formula in place – simulation with current information • Weighted Student Count (WSC) has new weights and disability groups in place (Headcount = 121,819; WSC = 427,694.3) • The guarantee is only at 90% of the previous year’s allocation, but no less than $150,000 per college • The distribution of the state’s funding for DSPS is 80% for WSC and up to 20% for College Effort after PADS & other projects money has been allocated for statewide projects/supports (approx. $16.3M)

  19. Disability Categories and Weights • Using the student’s primary disability, you will multiply the headcount in that disability group by the weight in the table on the left. • Adding all disability category totals together will give you one grand total. • That number will be multiplied by the value of a unit (dependent on the statewide totals divided by the amount of funds for WSC).

  20. WSC = Disability Category Weight X Headcount (example)

  21. Value of Weighted Student Count • Grand total of WSC for all colleges = 427,694.3 • Divided into 80% of allocation = $83.2M, subject to change • Amount per unit value of WSC = $195.25 (a change from 18/19; $383) • Unit value of WSC x Your college WSC total = Allocation for WSC

  22. DSPS Formula for 2019-2020 factors… • The prior-prior WSC and College Effort amounts will be used for the calculation (that means 2017-2018 data for 2019-2020). • 90% guarantee means you will not receive less than 90% of the previous years budget for WSC and College Effort. This does not include DHH, ATP or FTES amounts. There is no longer a base allocation. • There may be a maximum increase due to the 90% guarantee and the Coordinator Funding Guarantee (CFG) of $150,000 minimum that must be allocated with the available funds. Funding to all other colleges is proportional to match available statewide budget funds.

  23. DSPS Formula for 2019-2020 factors…(cont.) • With 80% of the available statewide funds used for WSC, the actual dollar amount is decreased from last year (from $86M to $83M) • College Effort funds are now at 20% of the available statewide funds, approximately $21M now (up from $9.5M). • Approximately $16.3M funds are used for PADS & projects, similar to last years funding (possibly less as travel will be college expense)

  24. Changes in value for the FTES of EAC • CREDIT FTES • New value of FTES is $3727 (it was $5150) which means $2608 per FTES (a loss of $997 per FTES from last year) • Full FTES values change for 2019/20 ($3,387) and 20/21 ($3047) • NON-CREDIT FTES • New value is $3347 (it was $3097) which means $3012 per FTES (a gain of $225 per FTES from last year). Title 5 Section 56070 states that revenue from EACs shall be used for provision of academic adjustments, auxiliary aids, services and/or instruction pursuant to Sections 56026 and 56028.

  25. College Effort – What is it? • Any general funds dollars that are spent on appropriate services for students with disabilities (SWD); appropriate services are identified in Title 5; general fund dollars are non-categorical or unrestricted dollars. • College effort is calculated as a proportion of the total amount of general funds that the college contributes to DSPS, divided by the DSPS budget of the college. This proportion is ranked across the state and given a percentage and compared to the available funds in this area. • Shared proportional College Effort is dependent on available funds after the 90% guarantee or CFG/$150,000 minimum. College effort is not provided to colleges that have received these guarantees for the year of funding.

  26. What does this mean? • Non-Categorical or often identified as “restricted funds” • SSSP, Student Equity • This means that your funds often need to come from the “general unrestricted funds” to count toward College Effort : • Section 56064 lists allowable expenses • Section 56068 lists non-allowable expenses

  27. Examples of appropriate use of college effort • Interpreting services for students that are Deaf to support access to college activities/classes • Purchase of adapted equipment for use by SWD • Expenses of faculty (instructional or counseling) and staff that serve SWD • Expenses related to outreach needs for incoming high school SWD • Software purchases to support necessary documentation needs for SWD

  28. College Effort (CE) Formula • The percentage of CE to total DSPS budget interprets into a percentage of the available funds for College Effort • For example, $5,000 in CE compared to a budget of $550,000 = .009 (the percentage at your college) • All percentages were added up to divide into the total funds available to establish the unit value of CE for 2019/20 = $487,866.06 • $20.8M/42.6 = unit value of CE • Your college percentage times the unit value of CE is your CE allocation. • For the example above it would be: $487,866.06 x .009 = $4390

  29. Data Mart • Provides information on the disability categories and the headcount at your college; referred to as the Management Information System (MIS) report (You need to review this before it is sent to CCCCO). • That information is used to develop the Weighted Student Count later by multiplying the headcount with the assigned weight per disability category. • When posted, you are responsible to check to see that it matches what you already reviewed on the campus before sending the information.

  30. Data Mart – Other considerations • MIS is in the process of programming a way to catch changes that have occurred during a reporting year. • If disability is changed due to new documentation, the highest weighted disability is used. • If disability is changed due to a user error on input, the highest weighted disability is used. • In the past, these changes were hand corrected for the final WSC and have shown up as different in the DataMart system. • Minimizing changes during a reporting year is necessary for accuracy.

  31. Simulation • All disability information from 2017-2018 is being used for the WSC allocation for 2019-2020 • All College Effort use from 2017-2018 is being used for the College Effort allocation for 2019-2020 using the percentiles discussed • At the time of this presentation, we do not know the possibility of any COLA that will be applied to the DSPS Allocation for 2019-2020, so these values can change based on whether a COLA is eventually applied (Gov. proposal of 3.46% COLA for 2019-2020/ past year final COLA was 2.71%)

  32. Simulation considerations 2019-2020 • The value of a unit of WSC is $195.25 • The 80/20 split allows for $83M for WSC and $20.8M for College Effort (with COLA maybe $86.1M WSC & $21.5M CE) • The simulation does not include the value of funds from DHH. The formula is the same, but the weight of the disability to establish college need is different so it will be different in 2019-2020 from the 2018-2019 amount of allocation.

  33. QUESTIONS?

  34. Break Reconvene at 2:45 for Regional Breakout Sessions

  35. Regional Breakouts In your breakout groups…consider these questions… • What is your college doing to support SWD with college effort dollars? • Discuss AB705 and what you're doing for students with disabilities. • What does your college offer to support student success with EAC’s? Other supports if no EAC’s? What kinds of EAC’s do you offer?

  36. Reporting Out, Q & A, Evaluation

  37. Thank you for your participation! Wishing you safe travels home, from CCCCO and DSPS Solutions

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