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Novus HR Job Posting Request Department Level

Novus HR Job Posting Request Department Level. Updated 06/16/2010. novushr.pgcc.edu. Login to Forticlient . Open a web browser and type novushr.pgcc.edu Type in the username and password. 

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Novus HR Job Posting Request Department Level

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  1. Novus HR Job Posting RequestDepartment Level Updated 06/16/2010

  2. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents

  3. In the left corner, click on Job Posting Requests. Under category dropdown box, select a category that you have access rights, i.e. Mathematics . ± indicates that this category is not accessible. Click the search button and then click New Job Posting Request.

  4. In the Requisition Title text box type the Position, Department Month and year i.e. Program Assistant, Mathematics 10/09. In the Originating Department Drop Down Box, select a department e.g. Mathematics. This will automatically populate the selected workflow. Under the Uploads & Posting Dates tab, check the check box to the right of Allow Applicants to Upload Files During Application Process. In the text box, type in any text that you want displayed to the applicants i.e. please upload resume. Click save.

  5. Under the External Postings Dates Box, type a desired start date and an end date for the posting. Then check the End Date box if the end date is to be displayed to the public. Check the End Date Comments, if there are end date comments to be displayed, e.g., 11/05/2009 and Applications will be reviewed on a regular basis.

  6. Under the Details tab, In the job classification box, check the boxes that apply e.g. faculty, staff, part-time or full-time, regular or temporary.

  7. In the date required box, Enter the date required, e.g.,11.23/2009. Enter a salary (if known), e.g., $25,000. Enter a salary type from the drop down box, e.g., Annual or Hourly. Answer the Is this position grant or restricted funds?, Click on the yes or no radio button. Answer the funds type question by checking the check box for Grant Funds or Restricted Funds. If there is an end date for funding, type that date in the Date Funded Through box. For faculty positions, do not enter salary commensurate with degree or experience. HR will enter this in the comments section.

  8. Under the Position Details Section in the New Position box, click the yes or no radio button. If this position is a replacement, type a name in the If replacement, for whom: textbox. In the Colleague GL text box, type the Colleague General Ledger number. Enter the name of the Time Keeper in the Time Keeper text box. Under the budget details section, click yes or no if a position is a budgeted position or not.

  9. If there are Part time budgeted hours for the position, enter the number in the text below P/T Budgeted hours. Click yes or no if the position requires Colleague Access. Type any security classes in the List Security Classes text box. Type a list of the Names of Search Committee in the text box if there are members. Also type the name of anyone reviewing the application in the Names of Search Committee text box. For the Supervisory Position question, Click the yes or no radio button.

  10. In the Supervisor’s Name textbox, Type the name of the position’s supervisor. In the Building text box, type the name of the building and room number where the employee will be stationed. Enter the telephone number in the Phone text box , e.g., 301-322-0610. Then click the save button to continue.

  11. If you have successfully completed the details tab, you will get a message that states “The Job Posting Request was successfully saved/created.” Click on the Job Description Tab. Click on Save and Attach Job Description. Select a category from the category box, e.g., Mathematics. Then click the search button.

  12. Click on the underlined link of the position that you would like to access. The job Description will appear. If the job description does not appear, Call HR.

  13. Review the criteria, the job requirements, functions, criteria, and duties and responsibilities. Contact HR to make changes. Click on the attach button to attach the job description to a job posting.

  14. Click on the Interview Form tab to add interview questions. Click on the Edit Interview Form to continue.

  15. Click on Add New Section to add a new section. Type a Section name in the New Section box, e.g., Interview Questions and then click the green disk. Then click save . Click on the tab Add New Question. Click on the pencil icon to create or edit a question.

  16. Type the interview question in the box provided. Click the green check box to add the question to a section. Then click save to add more questions or save and exit.

  17. Click on the pencil icon to make changes to the interview question. To move the question to a different section, e.g. ,1. experience, and 2. education. Check the box and then select a section from the drop down box.

  18. Use the blue arrows to change the order of the questions. Click save to save changes or save and exit to leave the section.

  19. Click the check box to the left and then click delete selected to delete the question. If you hit the exit button without saving first, the work will not be saved.

  20. Click save and exit to save changes and exit this section.

  21. Click on the History Tab to see a minute-by-minute history of all transactions that have taken place with this job posting request. Click the search committee tab to add a search committee to the Job Posting Request.

  22. Put a check mark in the Create Search Committee box. A pop up box will ask about creating Search Committee. Once a Search Committee has been created, it cannot be deleted. Click yes or no to continue.

  23. Click the Add New Members box to add members to a search committee if the position requires one.

  24. Type the name of someone to be added to the committee. Click search box to add the member. If the member is a member and a chair, click both add and the chair boxes. Each Search Committee must have a chair. Leave the first name and last name text boxes blank to bring up a list of everyone in Novus HR. If the name is not in Novus HR, contact HR to add them to the system. If unknown, Committee chairs can be designated or changed at a later date. Click Save and then Click Exit.

  25. Click on the box next to the chair and then click Save Chair Changes. Repeat for each additional member. To delete a committee member, click on the Red x to delete.

  26. Click view posting to proof read the posting before approving it. To make changes to the job posting request, click on the details tab.

  27. Click Close to close the job posting and return to the previous screen.

  28. In the inside my department box, Click submit to workflow.

  29. In the inside my Department Box, Click on the Approve radio button to send work flow to the dean of the division. Then, click submit.

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