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AGENDA

AGENDA. Welcome, Introduction & Aims of the Meeting Presentation of the first 6 months results Questions Date of the Annual General Meeting Any Other Business. Uley Community Stores and Post Office. Financial and Governance Fund Raising Financial Highlights Volunteers & Helpers

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AGENDA

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  1. AGENDA • Welcome, Introduction & Aims of the Meeting • Presentation of the first 6 months results • Questions • Date of the Annual General Meeting • Any Other Business www.uleycommunitystores.co.uk

  2. Uley Community Stores and Post Office Financial and Governance Fund Raising Financial Highlights Volunteers & Helpers Operations Review of what we said we would do on 24th April 2012 What next www.uleycommunitystores.co.uk

  3. Financial & GovernanceFund Raising • 202 Households responded to 2012 questionnaire • 205 Households invested • 325 Shareholders of £10 shares, or over, each • One Member one vote regardless of shareholding • £47,950 raised as Share Capital • £2,892 in donations • £20,000 grant from Plunkett Foundation • £20,000 3 year loan @ 8% matching grant • 10 year lease with 3 x 3 year break clauses for UCS www.uleycommunitystores.co.uk

  4. Financial & GovernanceFinancial Highlights • Turnover is at over £12,000 a month • Turnover is back to 2008 figures • Turnover up 23.5% on 2011/12 • Profitable at c£750 a month www.uleycommunitystores.co.uk

  5. Financial & GovernanceThe First 6 Months 1st July 2012 – 31st December 2012 • Turnover £74,000 • Profit £4,650 • Cash £69,000 www.uleycommunitystores.co.uk

  6. Financial & Governance Allocation of the Funds www.uleycommunitystores.co.uk

  7. Financial & GovernanceFunds in • Shares sold £47,950 • Donations£2,892 • Plunkett Grant £20,000 • Required loan for grant £20,000 • Total £90,842 www.uleycommunitystores.co.uk

  8. Financial & GovernanceFunds allocated • Start-up and refurbishment to date £18,500 • Remaining cash £69,000 • Stock £4,000 Additional projects in-progress or programmed • EPOS £6,000 • Post Office refurbishment £8,000 • Continued Shop Improvements £7,000 • Loan Repayment £20,000 www.uleycommunitystores.co.uk

  9. Financial & Governance6 Months Trading Account www.uleycommunitystores.co.uk

  10. Volunteers and Helpers • Over 70 Volunteers have helped in the Shop • Aged between 18 and 80+ • They all have a WONDERFUL SMILE • Trading continued throughout the refurbishment courtesy of Cathy White • Decorators and tradesmen were all local • 400 people have been involved in the project – without customers! www.uleycommunitystores.co.uk

  11. Operations • Open 7 days a week longer than before • Monday to Friday 8am to 6pm • Saturday 8am to 4pm • Sunday 8am to 12 noon • Old shop closed on 30th June 2012 • UCS Opened on 1 July 2012 • Major refurbishment in November 2012 www.uleycommunitystores.co.uk

  12. Review of 24th April 2012 Meeting • Questionnaire Results • Location • Trading Hours • Post Office • Layout • Planned Product Lines and Suppliers • Planned Services • Volunteers • Management • Source of Funding • Shareholder Rules • Use of Funds • Time Frame • Summary www.uleycommunitystores.co.uk

  13. Questionnaire Results202 Households Participated in January 2012 • 89% thought the Shop was Important • 81% used it at least once a week & 51% daily • 88% thought the Post Office was Important • 64% used the Post Office at least once a week • Top 5 Products wanted by the Village are: • Newspapers 91% CONTINUED • Dairy 72% CONTINUED • Bread 69% CONTINUED • Cards 55% CONTINUED • Local Produce 54% CONTINUED www.uleycommunitystores.co.uk

  14. Location • The current Uley Stores selected after detailed comparison with 2 other possible sites • Central & Visible Location • Existing Use (Planning) • Going Concern & Continuity of the Stores • Parking & Pedestrian Access • Continuity and Income from the Post Office • Good Size & Space • WE HAVE IT WITH A 10 YEAR LEASE www.uleycommunitystores.co.uk

  15. Trading Hours Proposed Trading Hours for the Community Stores Monday – Friday: 8am - 6pm Saturday: 8am – 4pm Sunday: 8am – 12 Noon Open at Lunchtime BUT IT DEPENDS UPON YOU AND YOU HAVE DELIVERED www.uleycommunitystores.co.uk

  16. Post Office • To be open for 40 hours a week including Saturday Morning • To be Supervised by the 2 Paid Employees • Relocation of the Post office within the Shop • No planned change in Services / Contract • In agreement with Joy Gaytten, Angela Haddrell to be the Sub Post-Mistress • AND THAT IS HOW IT IS www.uleycommunitystores.co.uk

  17. Layout • Create more selling space • Move the Post Office counter • Position the Post Office counter next to the Shop counter • Create washing facilities • AND THAT IS HOW IT WORKED OUT www.uleycommunitystores.co.uk

  18. planned PRODUCT LINES AND SUPPLIERS • Over time review existing Products / Ranges • Maintain most existing – Hobbs House, Frocester Fayre etc • Add new local suppliers – Godsells cheese • We are looking for your recommendations but you need to buy the products! • AND YOU DID BUY THEM AND WE STOCK THEM www.uleycommunitystores.co.uk

  19. PLANNED SERVICES • Over time review existing Services CONTINUING • Takeaway Beverages & Food WE DO HAVE SOME BUT WE DO NOT WANT TO COMPETE WITH PREMA • Wifi IS PROVIDED AT PREMA • Website and Trading Database UP AND RUNNING • Computer facilities eg Road Tax NOT SUFFICIENT DEMAND • Local Home Deliveries for the Housebound AVAILABLE ON REQUEST • Paper Reservations FOR WEEKLIES AND MONTHLIES • Credit & Debit Card Sales COMING VERY SOON • Cash Withdrawals AVAILABLE NOW www.uleycommunitystores.co.uk

  20. VOLUNTEERS • We need a Bank of 50 Volunteers WE HAVE 50 • For a minimum of 2 hours a week FLEXIBLE • Ideally for at least a couple of sessions a week THEY ARE • Renew your interest with Angela and her team today YOU DID • Christmas Party WE HAD A GREAT DRINKS PARTY IN JANUARY! www.uleycommunitystores.co.uk

  21. MANAGEMENT Members (through the AGM) Management Committee (elected by the Members) Operating Team (Shop Manager and Job Shared Supervisors) Volunteers THIS IS HOW IT IS www.uleycommunitystores.co.uk

  22. Source of FUNDING • Start up Costs are £25,000 • To date £15,000 raised WE GOT TO £51,000 AND A GRANT OF £20,000 • Members buy Shares with values of: www.uleycommunitystores.co.uk

  23. Shareholder RULES • Each Member has a Single Vote DONE • So every Shareholder has one vote at the AGM however many shares he or she holds DONE • All Shares may attract a 2% Loyalty Voucher to spend in the Shop NOVEMBER 2013, TRADING PERMITTING • Shares should be regarded as a long-term investment in the community THEY ARE • They will never exceed their initial value THEY WON’T • Subject to trading, and the Society Rules, it can be withdrawn after a minimum period of 3 years WE HOPE YOU WILL BE THERE FOR US FOR AS LONG AS WE NEED YOU www.uleycommunitystores.co.uk

  24. Use of FUNDs • Stock £7,000 £4,000 • First Rent & Rates for 3 months £3,000 £2,886 • Refurbishment (WC; Decoration etc) £9,000 £25,000 • Working Capital £4,000 £4,000 • Loan to be repaid £ 0 £20,000 • Contingency £2,000 £34,956 • TOTAL £25,000 £90,842 www.uleycommunitystores.co.uk

  25. TIME FRAME • Fund Raising Now; closing 5th June DONE • Old Shop closes 30th June IT DID • ULEY COMMUNITY STORES OPENS 1ST JULY IT REALLY DID • Refit of UCS October 2012 NOVEMBER 2012 • Grand Official Opening & AGM October 2012 HRH THE PRINCE OF WALES OFFICIALLY OPENED THE SHOP ON 22ND FEBRUARY 2013 • New Management Committee Elected at AGM TO BE HELD 19TH OCTOBER 2013 AT 2PM www.uleycommunitystores.co.uk

  26. SUMMARY • We need your help WE GOT IT • Join as a Member YOU ALL DID • Become a Volunteer NOW YOU ALL ARE • Save your Shop by Shopping at: YOU DID Uley Community Stores S.O.S. YOU DID, THANK YOU www.uleycommunitystores.co.uk

  27. So What next • More of the same • The Next Level Project (TNL Project) • EPOS • An easier & better “Till” • Improved Stock Control www.uleycommunitystores.co.uk

  28. More of the same • Volunteers (and we can always do with more please) • Service with a SMILE • A Community Shop the Village want to have • A Community Shop the Village want to use www.uleycommunitystores.co.uk

  29. The Next Level ProjectTNL Project • Completing the refurbishment • Improved fridges • More shelf space • Improving the customer experience • More logically organised • Improving the range www.uleycommunitystores.co.uk

  30. EPOS • An easier & better “Till” • Improved Stock Control • Improved understanding of the business www.uleycommunitystores.co.uk

  31. What can we do to help youMOVE FROM £6 TO £10 • Average Uley Household Shop Spend = £6 a week (£3,000 a week split between 500 Households) • How can we help you to make it £10 per Household per week? www.uleycommunitystores.co.uk

  32. SUMMARY • We have a thriving community shop • It is owned by the Village • It is run by Volunteers from the Village • It can still improve • You can help us buy increasing what you buy at the ULEY COMMUNITY STORES • And finally.. there are very few shops with this www.uleycommunitystores.co.uk

  33. Uley Community Stores officially opened by HRH The Prince of Wales on the 22nd February 2013 www.uleycommunitystores.co.uk

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