Construction Assessment Hearing October 3, 2002 Shawnee Middle School Cafeteria

1. Oakview Subdivision Sewer Improvement Area Construction Assessment Hearing October 3, 2002 Shawnee Middle School Cafeteria

2. Overview of Tonight’s Meeting: • Review the objective of tonight’s meeting. • Review the history of the project. • Review the proposed sewer layout. • Review the statutory procedures. • Review the project cost and financing. • Review the tentative schedule. • Review easement acquisitions. • Questions and answers.

3. I. Meeting Objective This meeting will provide for public participation on the consideration of the construction assessments for the Oakview Subdivision Area. This project consists of providing sanitary sewer service to the Oakview Subdivision Area, Zurmehly Road, Wapak Road, and Nancy Sue Drive. Discussion items will include cost of sewer lines and locations, tentative cost for construction and schedules.

4. II. Project History April , 1999 Allen County Health Department completes evaluations of 13 on lot home systems. April 27, 1999 Water test samples were collected from ditches. June 10, 1999 Second set of water test samples were collected from ditches. Testing Table August, 1999 Letters were mailed by Allen County Health Department to homeowners of the Oakview Subdivision explaining pollution problem in the ditches. November 17, 1999 Ohio Environmental Protection Agency (OEPA) contacted the Board of County Commissioners and informed the board to submit a Permit To Install (PTI) within six month outlining the sewerage improvements necessary to alleviate the pollution problem in the Oakview Subdivision.

5. II. Project History (continued) December 7, 1999 Informational Meeting is held to explain the details of the project. December 15, 2000 OEPA issued Draft Orders to sewer the project area. Consent Orders February 24, 2000 Detailed Planning Hearing was held to discuss and explain the project. May 23, 2001 Construction Assessment Hearing. August 29, 2002 Board of County Commissioners dismiss the proceedings of the May 23, 2002 Construction Assessment Hearing, set a new hearing date for September 18, 2002. September 5, 2002 Board of County Commissioners revise Construction Assessment Hearing date to October 3, 2002. October 3, 2002 Second Construction Assessment Hearing.

6. III. Proposed Oakview Subdivision Sewer Layout Existing Pump Station Site Proposed Pump Station Site Proposed Force Main Proposed Sewer Proposed Party Boundary

7. N III. Proposed Sewer Layout (cont.) Zurmehly Rd. 15” Sanitary Sewer 12” Sanitary Sewer Amanda Lakes #3 Subdivision 4590 4560 Existing Pump Station 4840 4690 4748 4774 4666 Zurmehly Rd. 4803 4849 4665 4545 4467 4439 4871 4377 4355 4673 4411 4325 4309

8. N III. Proposed Sewer Layout (cont.) Zurmehly Rd. 12” Sanitary Sewer 8” Sanitary Sewer 5260 5210 3185 5122 4990 Zurmehly Rd. S.R. 501 5277 1300 5175 Nancy Sue 5073 3245 5123 5029 4963 4949 4981 4933

9. N Zurmehly Rd. III. Proposed Sewer Layout (cont.) Nancy Sue Dr. 5175 1300 1318 1319 12” Sanitary Sewer 1330 1331 1338 8” Sanitary Sewer Nancy Sue Drive 1344 1345 1358 1357 1372 1371

10. 5277 III. Proposed Sewer Layout (cont.) S.R. 501 N 3245 3270 3257 3275 3278 12” Sanitary Sewer 3297 3306 3319 3345 3363 S.R. 501 3360 3385 4” Force Main 3397 3368 3450 3425 3475

11. N III. Proposed Sewer Layout (cont.) Fort Amanda Rd. 8” Sanitary Sewer 1201 Fort Amanda Rd. Wayside Drive Forest Drive 5529 Fairgreen Drive 5567 5595 1227 5653 1226

12. Ft. Amand Rd. N III. Proposed Sewer Layout (cont.) Fairgreen Dr. 5653 1228 1227 1239 1240 1252 8” Sanitary Sewer 1251 1256 1271 Fairgreen Drive 1262 1277 1284 1283 1292 1291 1302 1301 1306 1307

13. 1312 N 1313 III. Proposed Sewer Layout (cont.) Fairgreen Dr. Maple Dr. 1326 1337 8” Sanitary Sewer 1340 1355 Fairgreen Drive 1352 1368 1369 1376 1387 3899

14. N Ft. Amanda Rd. III. Proposed Sewer Layout (Cont.)Forest Dr. 5567 1226 5653 5595 1239 8” Sanitary Sewer 1244 1251 1254 1261 Forest Drive 1260 1265 1268 1271 1276 Parkway St. 1283 1284 1295

15. 1308 N 1307 III. Proposed Sewer Layout (cont.) Forest Dr. Forest Drive 1316 1321 1322 8” Sanitary Sewer Lift Station 4” Force Main 1323 3850 Maple Dr. 1345 3853 1365 1360 1370 1385 1380 1391

16. III. Proposed Sewer Layout (cont.) Wayside Drive N Ft. Amanda Rd. 1201 1207 8” Sanitary Sewer 5529 Wayside Drive 1215 1216 1231 1228 1259 1258 1267 1266 1271 3826 Parkway St. 3285

17. N III. Proposed Sewer Layout (cont.) Parkway St. 8” Sanitary Sewer 1271 Wayside Dr. 3826 1271 Forest Dr. Parkway Street 3825 1283

18. N III. Proposed Sewer Layout (cont.) Maple Drive 8” Sanitary Sewer Forest Dr. 3850 Fairgreen Dr. 1313 Maple Drive 3853 1337

19. N III. Proposed Sewer Layout (cont.) Forest Drive 8” Sanitary Sewer 1376 1385 1387 1380 Forest Drive 3889 3863 1391

20. N III. Proposed Sewer Layout (cont.)Force Main Location 4” Force Main 8” Sanitary Sewer Lift Station 12” Sanitary Sewer 3278 3306 Forest Dr. S.R. 501 1365 3364 3360

21. IV. Statutory Procedure • Conduct Detailed Planning Assessment (DPA) Hearing. • Legislation approving DPA. • Complete construction plans. • Finalize DPA costs, and mail billings to property owners. • Conduct a Construction Assessment Hearing. • Five day wait for written objections. • Respond to all written objections. • Ten day wait for filing of all appeals to Probate Court. • Settle all appeals. • Dismiss proceedings of first Construction Assessment Hearing. • Conduct a second Construction Assessment Hearing. • Five day wait for written objections. • Respond to all written objections. • Ten day wait for filing of all appeals to Probate Court. • Settle all appeals. • Proceed to the construction of the project. • Complete construction of the project. • Finalize cost of construction and mail billings to property owners. • Notify property owners to connect to project. • Certify assessments to the tax duplicate of the property owners.

22. V. Cost to Property Owners and Financing • Final Detailed Planning Assessment (DPA) • DPA – 5 year Assessment with interest: • Final • Engineering $69,300.00 • Soils $ 9,152.75 • Miscellaneous Expense $ 0.00 • Advertising $ 674.62 • Note Interest $ 7,620.00 • Total DPA Cost $86,747.37 • Final DPA billed to each property owner: • $86,747.37 / 137 households = $633.20 • Note ~ Will appear on the first half taxes of 2003.

23. V. Cost to Property Owners and Financing (cont.) • 2. Estimated Construction Assessment (CA) • CA – 20 year Assessment with interest: • Engineering (Administrative, Bidding, and Soils) $120,000.00 • Construction $1,145,000.00 • Legal $10,000.00 • Note & Bond Issuance Fees $20,000.00 • Advertising $1,000.00 • Permits $10,000.00 • Interest on Notes $75,000.00 • Easement Acquisition $10,000.00 • Contingency $110,000.00 • Total Principal For Assessments $1,501,000.00

24. V. Cost to Property Owners and Financing (cont.) • Estimated CA with OPWC Financing • = ($1,501,000.00 - $225,000.00 (have received $188,000.00 to date)) ÷ 135 • =$9,451.85 The County will commit up to $75,000.00, and the Township will commit up to $50,000.00 to bring the assessment down to: =( $1,276,000.00 - $75,000.00 - $50,000.00) ÷ 135 = $8,525.93 Note: The County and the Township will decrease their amount of commitment in a proportionate manner in the event the total project cost is reduced. • Not to Exceed Total Assessments Billed to Property Owners: • = DPA + CA = $633.20 + $8,525.93 = $9,159.13

25. V. Cost to Property Owners and Financing (cont.) 2. Estimated CA (cont.): Half Year Tax payments are as follows: • Note ~ CA may be paid in cash or placed on taxes for twenty years with interest. • 3. Miscellaneous Non-Assessed Cost to Property Owners • a.) Abandonment of existing private sewage system/tank and installation of sanitary sewer lateral to the project. Approximate cost - $700.00 to $1,000.00.

26. V. Cost to Property Owners and Financing (cont.) • 3. Miscellaneous Non-Assessed Cost to Property Owners (cont.) • b.) Once a property owner has connected to the project he or she will receive a quarterly sewer bill form the County to pay for operation, maintenance, and future major capital expenditures for the sewer district. The breakdown of the County sewer billing is as follows: • Financial Assistance The County has CDBG funds that are available on a limited basis to assist LMI households for the cost of connecting to the sanitary sewer (abandonment of septic tank, and construction of service lateral). Application needs to be made to the County CDBG Coordinator so that eligibilty and, order assistance may be determined. Ohio Rural Development has grant assistance for property owners ages 62 yrs., and older with good credit (www.rurdev.usda.gov, “Housing and Community Facilities”, 419-222-0242, Cindy Craley)

27. VI. Easement Acquisition The County is requesting all property owners who have, or will be contacted for acquisition of easements to donate the easement to the project. The cost of acquisition of easements is factored back into the overall cost of the project. Therefore, all property owners in the project will pay for the added cost of easement acquisition. We have a list of all easements yet to be acquired. I would request you get with us at the end of this meeting to negotiate the acquisition of the easement on your property.

28. VII. Tentative Schedule Informational Meeting 12/17/1999 DPA Hearing 2/24/2000 First CA Hearing 5/23/2001 Second CA Hearing 10/03/2002 Begin Construction 12/04/2002 Construction- Substantially Complete 6/30/2003 Complete Grading/Seeding 7/30/2003 Assessment Billing 8/2003 Project Wrap-Up Meeting 8/2003 Tax Certification 10/1/2003

29. VIII. Questions & Answers Note: Please State Your Name and Address, for the record, before asking your question.