Iowa Geographic Information Council 2007 NSDI 50 States Cap Grant A Business Plan for the

1. Iowa Geographic Information Council 2007 NSDI 50 States Cap Grant A Business Plan for the Iowa Geospatial Infrastructure (IGI) Jim Giglierano james.giglierano@dnr.iowa.gov June 12, 2008

2. What is the IGI? • Iowa Geospatial Infrastructure (IGI) is Iowa’s contribution to the National Spatial Data Infrastructure (NSDI) • IGI’s central focus is on the collection of consistent, common, integrated, standardized local, state, federal and other GIS data layers (“framework” data layers in NSDI terminology) that are freely available to the public through the Internet • IGI will follow NSDI practices for metadata and data standards, and use Iowa’s data clearinghouse for data discovery • IGI includes people, technology and agreements to make this happen

3. Lots of GIS pieces out there City #1 Federal Agency #2 Federal Agency #1 State Agency #3 State Agency #1 Utility State Agency #2 City #2 County #3 County #2 County #1 University #1 University #2 State Agency #4

4. Existing Relationships Federal Agency #1 County #1 State Agency #1 City #1 County #2 Federal Agency #2 State Agency #2 County #3 University #2 City #2 State Agency #3 State Agency #4 County #4 University #1 Utility

5. IGI: Delivering consistent framework data from centralized locations on the web Statewide GIS Infrastructure County #1 City #1 Utility State Agency #1 Federal Agency #1 University #2 County #2 City #2 State Agency #2 Federal Agency #2 University #1 County #3 State Agency #3 • Master agreement to participate • Content standards/best practices and metadata • Different ways to provide content • Includes crossed linked GIS service bureaus County #4 State Agency #4

6. County and State GIS Service Bureaus • Provide assistance to data stewards to get data into the IGI • Provide assistance to data stewards to get benefit from participating in IGI • Provide information and assistance to all GIS users to gain benefits from using IGI

7. IGI: Facilitating development of seamless statewide applications Web-based Application Statewide GIS Infrastructure Application building blocks: for example, a geocoding service, a routing service, various web mapping services Counties Cities and towns Private Entities State Agencies Federal Agencies Universities colleges

8. IGI: Fostering Communities of Practice Economic Dev Applications Environmental Applications Public Health Applications Emergency Management Applications Statewide GIS Infrastructure County #1 City #1 Utility State Agency #1 Federal Agency #1 University #2

9. IGI Components: • Framework data layers • Best practices/standards for seamless, statewide databases • Metadata • Public access • Data and web application servers • Services to framework data providers and users • Coordination assistance • Contracting assistance • Web hosting and application development assistance • Training • Technical assistance • Agreements between data providers, service bureaus and funding sources

10. IGI Framework Layers • Geodetic control: county GPS control monuments and NGS benchmarks • Ortho imagery: BW, color and CIR orthorectified aerial imagery • Administrative boundaries: city, county and state boundaries • Cadastral data: public land survey section corners, section lines and parcel boundaries • Transportation: road centerlines, railroads, trails, airports, waterways • Elevation: digital elevation models and contours • Hydrography: rivers and streams, water bodies, watershed boundaries • Address points • Structures: 2D building footprints, bridges, towers

11. IGI Framework Layers: Data Sources • Control points – counties • Administration boundaries - counties • Ortho-imagery – counties, state, federal • Cadastral - counties • Transportation – state and counties • Hydrography – state and federal • Elevation – state (and federal?) • Address points – state and counties • Structures – state and counties

12. Framework layers – ground control

13. Framework Layers – high resolution orthophotos

14. Framework Layers – transportation – road centerlines

15. Framework Layers – hydrography - streams

16. Framework Layers – cadastral – parcelsand right of ways

17. Framework Layers – address points

18. Framework Layers – structures – building footprints

19. Framework layers – elevation – digital elevation models and 2’ contours

20. Framework Layers – what we need

21. Framework Layers – what we have now

22. Framework Layers – city boundaries From Johnson County GIS More accurate and up-to-date From DNR’s NRGIS Library – 2000 Census boundaries – out-dated

23. Why we need good framework layers:provides the base for accurate operational management layers City Boundaries Voting Districts Fire Districts TIF Districts School Districts

24. Why we need good framework layers– address points to map clients and service providers

25. Our Approach to IGI Business Plan: Study Return on Investment (ROI) IGIC used its CAP grant to hire the Geospatial Information and Technology Association (GITA) to help us study costs and benefits of building, maintaining and using a statewide spatial data infrastructure – study completion June 2008 Grant report to FGDC due end of September 2008

26. ROI - Costs Capital and One-time costs: • Hardware and Software • Data Acquisition/Conversion • Start-up Services • Planning & Design Activities • Training • Legal & Financial Review • Application Development

27. ROI - Costs Operating and Ongoing costs • Staff Positions/Time (requires burdened labor rates, overtime rates for all relevant positions applied to the following task categories) • Data Maintenance • Technical Support • Application Use • Hardware & Software Maintenance • Training • Support Services

28. ROI - Productivity Benefits • Faster data updates (collect metrics for current maintenance effort) • Reduced queries to office staff from public or staff (collect metrics for current effort) • Reduced need to collect data (collect metrics for redundant efforts) • Enhanced query capabilities due to timely statewide data • Reduce time spent collecting data from/providing data to area partners (collect metrics for current effort)

29. ROI - Other Benefits • Eliminate contracts for obtaining data (collect cost of contracts) • Eliminate redundant software contracts (collect cost of contracts) • Eliminate/reduce redundant communications, network costs • Reduce costs of outsourced contracts due to improved data (estimate changes to consulting)

30. Cumulative Benefits Equal Cumulative Costs Subtract Costs from Benefits Break Even NPV ROI Pay Back Divide Benefits by Cost Time from Now to BreakevenPoint Quantitative Measures

31. Each Measure Has a Best Use • NPV – Net Present Value • Best overall measure of financial value • Higher NPV always identifies better investment • ROI – Return on Investment (specific definition) • Shows whether benefits outweigh costs • Inappropriate for comparing investments (can have high ROI with low NPV, etc.) • Breakeven Point and Payback Period • Shows whether benefits outweigh costs • Important political measure • Inappropriate for comparing investments

32. Competitive Advantage Safety Goodwill Can WeStay in Business? Morale Regulatory Compliance Growth Clean Environment Strategic Benefits Strategic Benefits: shared data and services; improved accuracy, consistency, timeliness of data; better access to data; facilitating communication between various entities; lost opportunity costs Sometimes strategic benefits are enough to launch a project – to stay in business or fold up shop?

33. ROI Interviews • Collect costs and benefits for state and county data producers to participate in IGI • Collect costs and benefits of having a GIS for counties with GIS (different than IGI ROI – helps us extrapolate to counties without GIS) • Collect benefits of IGI to other users • Dozens of counties interviewed • State agencies and private entities too

34. Initial ROI Interviews: Counties WITH GIS • Some minor costs to counties to provide framework data layers to IGI • Some decent benefits for counties by access to IGI data layers (elevation, structures, etc.) • But most counties in Iowa sell their data –issues with ownership, control, fairness to taxpayers, etc. • There needs to be more of an incentive to participate and provide framework data

35. Additional IGI Benefits • Ortho-imagery Coordination – merge state and local acquisition programs; assistance with RFPs, contracting, eventually get help from IFTN • Data Hosting and Web Applications • Training • Technical Assistance and Framework Data Modernization

36. Additional IGI Benefits: A County GIS Service Bureau • A county GIS service bureau collects framework GIS data layers from participating counties, processes them into statewide databases and distributes them using web applications. • It assists existing and new county GIS programs with ortho-imagery acquisition, web applications, training and technical support for county GIS projects.

37. IGI County GIS Service Bureau • Job functions: about 4 FTEs • County IGI coordinator • County ortho-imagery coordinator • GIS web application developer • GIS tech/training specialist • Funded by the state – free to counties who participate in IGI

38. Benefits to Counties with GIS Participating in IGI • Using lidar in county engineer office for road maintenance $12k-90k/yr • Using lidar in county engineer office for surveying and design $10k-50k/yr • Cost avoidance for web server $10k/yr • Cost avoidance for aerial photography $20k/yr through participation in IFTN

39. Benefits to Counties with GIS Participating in IGI • GIS Coordinator – reduced aerial contracting • Emergency planner – automated mapping • Sheriff dispatcher – locating addresses • Economic Dev staff – producing information packets faster • Conservation staff – faster project planning • Public Health inspector – locating inspection sites From $10k to $60k in benefits per county per year – requires training for the department staff, hence the training specialist position in the service bureau

40. Costs to Participate in IGI • GIS Coordinator – providing data • County Staff – learning to use lidar elevation, other data layers • Participate in Imagery for the Nation (IFTN) ~ $5000k in real costs per county per year to participate in IGI

41. 66 Counties WITH GIS participating in IGI

42. ICIT Data Repository and IGI • Data Repository automatically collects county data in one place, provides backup, different levels of access to users via ftp • IGI county GIS service bureau only works with publicly accessible framework data, transforms county framework data into statewide coverages, provides web application servers, training and other services • DR and IGI are complimentary

43. Special Emphasis: Counties without GIS

44. Pete Buckingham

45. ROI Results:Counties WITHOUT GIS • Here’s the typical approach for counties wanting to adopt GIS: • Initial outlay of $200k to $500k for GPS control, orthos, centerlines and parcel conversion project • GIS staff: coordinator and half-time tech • 2 or more copies of desktop GIS software; GIS hardware, servers, plotter • Web mapping server • OR all above services provided by a vendor • Many of the remaining counties can’t afford startup or maintenance costs of GIS

46. Counties adopting GIS: parcel maintenance and tax assessment only

47. Problems • “Standard” GIS approach is not cost effective for smaller counties if parcel maintenance and tax assessment are the only applications of GIS • Many counties WITH GIS are not getting all the possible benefits of their GIS if all they do is parcel maintenance and tax assessment • May feel compelled to sell data to recoup costs • IGI (and therefore NSDI) won’t happen without major assistance to local data producers to lower their ongoing costs, and expand their overall benefits of having a GIS

48. IGI Benefits • IGI County Coordinator helps with regional approach starting a GIS • Sets up agreement to share a GIS person among 3 counties • Assists with contracting for GIS data conversion among 3 or more counties; parcel maintenance outsourcing • Data hosting and web application by service bureau • Benefits of access to IGI data (lidar contours, etc).

49. County Adopting GIS with IGI Assistance – sharing costs with 3 other counties

50. ROI Results – IGI Costs to State Agencies • Costs for DNR hydrography development and maintenance related to IGI: $500k-1000k • Costs for DOT transportation maintenance related to IGI: $25-50k • Costs for DNR/DOT elevation from lidar, maintenance related to IGI: $25-50k