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Stormwater Maintenance and Replacement Program

Stormwater Maintenance and Replacement Program. November 21, 2006 Patricia Biegler, P.E. Richard Broad, P.E. Background. August 2000. 2001. 2006. $1.75 /ERU/Month. $2.55 /ERU/Month. Fee. $2.55 /ERU/Month. Pipe. 275 miles. 1,000 miles. 1,100 miles. Public Ditch. 1,320 miles.

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Stormwater Maintenance and Replacement Program

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  1. Stormwater Maintenance and Replacement Program November 21, 2006 Patricia Biegler, P.E. Richard Broad, P.E.

  2. Background August 2000 2001 2006 $1.75/ERU/Month $2.55/ERU/Month Fee $2.55/ERU/Month Pipe 275 miles 1,000 miles 1,100 miles Public Ditch 1,320 miles 2,500 miles 2,700 miles Documented Citizen Calls 2,999 7,475 11,397 Projected Ditch Clearing Level of Service 5 – 7 Years* 10 – 15 Years 10 – 15 Years Ditch Cleaned 90 miles* ** 36 miles Backlogged Cave-Ins 600 ** 1,000 + * Using Streets Crews & Temps ** Not Available

  3. Current Funding FY 06-07 OPERATING CAPITAL TOTAL Stormwater Fee $3.3 M $1.3 M $4.6 M Drainage (General Fund: Roughly 40% from State Maintenance) $1.8 M - $1.8 M TOTALS $5.1 M $1.3 M $6.4 M Other Funding Sources State Maintenance Pro-rata Grants General Fund

  4. Stormwater Program Components • Environmental • Permitting and Water Quality • Inspections • Maintenance • Ditches, Pipes, Lakes, Curbs & Gutters, + Structures • Emergency Response • Capital Needs • Provide Flooding Protection • Improve Level of Protection • Neighborhood Appearance Yellow Red Red

  5. Issues • Loss of Capital Buying Power • Fee Increase in 2000 of $0.85/month/ERU • Increased Regulatory Requirements • Testing, Inspection & Enforcement • Wetlands Permitting • Operating Increase • Salaries & Fringes • Materials • Contracts • Debris Hauling & Disposal • Transportation of Debris • Property Issues • Land Values • Easements • Access • Encroachments • Growing Backlog - 3500 + Citizen’s Requests

  6. Maintenance Requirements Ditch Cleaning/Debris & Vegetation Ditch Regrading Erosion Control Ditch Widening TV Pipe Pipe Resetting Pipe Washing Cave Repair Curb & Gutter Inlet Driveway Pipes, Culverts, etc. Lake Pipe Ditch Outfall Natural Waterway Streetsweeping Cleaning Inlets & Structures Pipe Washing Cave Repair Lake Maintenance & Dredging Blockage Removals Fish Kills Erosion Control Pipe Resetting Pipe Washing Pipe & Culvert Installation

  7. Maintenance & Service • In most cases – Vegetation is a minor issue. • Real Problems are: • Collapsed Pipes • Undersized Pipes • Off-Grade Pipes • Undersized Ditches • Undersized Culverts • Off-Grade Ditches

  8. What it takes to fix: Annual Additional Funding Needs Current Funding Total Yellow 0.55 M 0.4 M $150,000 Yellow 7.75 M 4.7M $3,130,000 Red 7.64 M 1.3M $6,260,000 Red 15.94 M $9,540,000 * Includes drainage funding - Addresses only current backlogs & priorities

  9. Environmental Program

  10. ENVIRONMENTAL PROGRAM Successes • Nationally Recognized Education Program • HRPDC – Partnering of Hampton Roads Cities for Environmental Education • Public BMP/Lake Inspections • Annual Reports to DEQ • Illicit Discharge Investigations – Partner with Fire Department • Organized City-wide Erosion & Sediment Control Inspections • Amended City Ordinance to Include Fines for Erosion & Sediment Control

  11. ENVIRONMENTAL PROGRAM Current Challenges & Needs

  12. ENVIRONMENTAL PROGRAM Future Challenges • DCR is Taking Over Management of Stormwater Permitting from DEQ • DCR is Pushing for Large Increases in Water Quality Monitoring & Reporting – $$$ ??? • City Currently Negotiating Renewal of its Stormwater Permit with DCR

  13. Maintenance & Service

  14. Maintenance & ServiceSuccesses • In Spite of Limited Resources More Effective • Equipment • Skills for Each Job • Emergency Response • Detailed Plans Developed for Known Choke Points • More Investigation Up Front to Eliminate Wasted Work Effort & Stop and Start • Better Defined Work Methods to Include Surveying • First Stage Repairs to Cave-ins • Use of In-mate Crews • Use of Project Levels to Sort Backlog

  15. Identified Needs - Maintenance

  16. Cave-Ins • Cave-Ins FY 04-05 • 1,088 Cave-In Repair Requests - 496 Repaired by City Crews (124/Crew/Year) - 125 Repaired by Contract ($621,000) 467Added to the existing backlog • Current Backlog over 1,000 Cave-Ins

  17. 2:1 4’ 4’ 2’ 4’ 4’ 4’ 4’ 2’ 18’ Excavation Requirements

  18. Cave-Ins • Best Approach • Less than 6’ Deep – In-House Crew Repair • Over 6’ Deep – Contract • Roughly 50/50 Deep vs. Shallow • Stepwise Approach • First Stage Repair • Letter to Resident • Follow up Repairs as Needed

  19. Capital Program

  20. Capital Projects • Funding has slipped from $2.6 million in 2001 to $1.3 million in 2006 • Construction cost increases have outpaced overall inflation rate (greater than 10%/yr) • Backlog of needed capital projects exceeds $76 million • These projects improve drainage for large number of residents

  21. Identified Annual Needs – Capital Program

  22. Other Items of Concern - Capital • Watershed Studies/Inventory - $250,000/year • 52 watersheds • Lake Maintenance - • 350 subdivision lakes • For most – owners responsible for maintenance • Cost for dredging very high • Past practice was to share cost • Regulatory issue – may become ours by default • Start saving now? – Consultant recommends $250,000/year

  23. Options

  24. Stormwater Fee Comparison FY-06/07 Per ERU / Month * Portsmouth scheduled for 50 cent per year increase. ** Norfolk scheduled for annual inflationary increase

  25. Fee Comparison

  26. Funding Per Mile of Pipe & Ditch FY06/07

  27. Consultant Report • Completed on November 10, 2006 • Identified Three Levels of Service (LOS) with Associated Fee Recommendations • Use 5 Year Average – FY 2008-2012 • Current LOS • Minimum Regulatory LOS – Recommended • Citizen’s Expectation LOS

  28. Consultant Report - Continued • Current Level of Service (LOS) • Avg Need: $5.5 million/year from the stormwater fee which equals $2.87/ERU/Month • With High for 2012 of $6.3 million or $3.19/ERU/Month • To Meet Minimum Regulatory Requirements – Recommended Level • Average need of $10.6M/year or $5.50/ERU/Month • With High for 2012 of $11.9M or $6.05 / ERU/Month • Citizens Expectation LOS • Average need of $13.9M or $7.22/ERU/Month • With High for 2012 of $16M or $8.10/ERU/Month

  29. Option 1

  30. Option 2

  31. Consultant Report – Minimum Regulatory

  32. Consultant Report – Citizen Expectations

  33. Comparison of Revenue $8.1 M $5.1 M $4.8 M $5 M $2.2 M $2.3 M $2.1 M Dollars (Millions) – Adjusted for Inflation

  34. Impact of Annual Fees

  35. Next Steps • Meet with Chamber & other stakeholders • Advertise public hearing – 2 weeks in a row before hearing • Hold non-planning public hearing @ City Council meeting • Council action same night • Revise billing information – January to March, 2007 • Bills mailed in April for CY-2007

  36. StormwaterCommittee ChairmanMr. Adam Jack

  37. Questions?

  38. BackupMaterial

  39. Impact on Funding Per Mile

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