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Evaluating Cataloging Software

With the increasing demands on libraries due to information overload and budget constraints, efficient cataloging software is crucial. This evaluation examines three contenders: Koha, Evergreen, and ResourceMate. Koha is an open-source, fully customizable system, praised for its user-friendly interface and global application. Evergreen offers strong consortia features with a promising development roadmap despite some UI limitations. ResourceMate, with its comprehensive tools and training resources, emerges as a leading choice for schools. This analysis aids libraries in selecting the best cataloging solution for their needs.

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Evaluating Cataloging Software

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  1. Evaluating Cataloging Software Chester Kozikowski III ILS 506 Summer 2006 Southern Connecticut State University

  2. The need for Cataloging Software • Libraries are being given greater responsibility as we are engrossed in an information overload. • Libraries and their staff are having their roles redefined, requiring more efficiency in every area. • Budget concerns may leave a library with less staff and less time available for functions like cataloging. • The internet has created a whole new world for cataloging, requiring libraries to adapt.

  3. The cons… COST Low quality vendor records. Detailed evaluation of software options Training staff and patrons.

  4. The pros… • Reduce duplication of records (and staff effort). • Can increase circulation of print and digital resources. • Reduces the burden on already overtaxed staff.

  5. The Contenders… • Koha • Evergreen • ResourceMate

  6. Koha… Libraries using Koha • Open-source. • Fully customizable. • Applied in libraries around the globe, and in every type. • Frequent updates and patches. • Copy cataloging & Z39.50. • MARC21 and UNIMARC for professionals. • Survey conducted labels Koha as the first choice, regardless of library type.

  7. Koha… Graphical User Interface for adding MARC records walks the user through the process in nine easy steps.

  8. Koha… • Documentation • Tutorials • Manuals • How-To’s • Forums

  9. Evergreen… • Open-source. • Consortia software. • Development began in 2005. • “Road Map” has a long list of coming enhancements. “Evergreen Development Roadmap …highlights of high-level, outward-facing developments implemented or planned for Evergreen. From 1.2 forward, each historical section below links to corresponding release notes with full details about new and improved features, bug fixes, and technical improvements. It is intended to help Evergreen stakeholders plan the future, but it is fluid and subject to change as the community's needs evolve.” www.open-ils.org

  10. Evergreen… • Key cataloging features from Evergreen • Through library-defined statistical categories for items, you can define arbitrary fields and field entries to record item information at any level of the organization hierarchy. • Record-merging preview in bibliographic buckets allows for side-by-side comparison of MARC records before merging. • Powerful mechanisms for moving volumes and copies within and across records and volumes. • Unlimited notes for annotating items.

  11. Evergreen… • Lackluster Graphical User Interface • Poor Documentation

  12. ResourceMate… • ResourceMate School Advanced • Cost of $3262.00 and it includes (selected): • 1 ResourceMate® Plus Multi-User  • 1 Scheduler  • 1 Serials  • 1 Soundex • 1 Levels 1,2 & 3 Training Videos  • 1 Extended Support for ResourceMate® Plus Multi  • 1 Patron Cards  • 1 MetroLogic MS9520 Handsfree Laser Scanner and Stand  • 1 Epson TM88IV Thermal Receipt Printer 

  13. ResourceMate… • Detailed menus allow anyone to professionally create new records, or edit existing ones. • Those who prefer the MARC view can easily toggle back and forth.

  14. ResourceMate… • Superb Interface will allow any user to quickly adapt.

  15. The proposal… • A Public School Library will pilot a new software for a year, with the intention of deploying it to the entire district the next.

  16. Drum roll…

  17. The Winner… ResourceMate

  18. For More Information… • Please visit: • Koha http://www.koha.org/ • Evergreen http://www.open-ils.org/ • ResourceMate http://www.resourcemate.com/

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