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IEEE R8 Student Activities PowerPoint Presentation
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IEEE R8 Student Activities

IEEE R8 Student Activities

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IEEE R8 Student Activities

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  1. IEEE R8 Student Activities

  2. Who will be speaking to you? IEEE Region 8 Student Activities e-mail: sb-r08@ieee.org web page: www.ieee.org/r8sac

  3. IEEE Region 8 SAC • Pilar Molina Gaudo, R8 VC SACe-mail: pimolina@ieee.org • Basak Yuksel, Regional Student Representative, e-mail: basak@ieee.org Region 8 Student NewsEditore-mail: r8studentnews@ieee.org • Christian Borgert, Past Vice Chair Student Activitiese-mail: c.borgert@ieee.org • Martin J Bastiaans, Coordinator Student Paper Conteste-mail: m.j.bastiaans@ieee.org • Mischa Dohler, SAC Web Coordinatore-mail: mischa@ieee.org • Marko Delimar: Membership developement and Awards e-mail: m.delimar@ieee.org Group Alias: reg08-sac@ieee.org

  4. WHERE ARE WE IN IEEE?

  5. IEEE Membership worldwide Region 1-6 USA Region 7 Canada Region 8 Europe/Middle East & Africa Region 9 Latin America Region 10 Asia and Pasific

  6. IEEE Geographical Entities Southwest Area of Region 6 Region 6 Univ. of Calif. at San Diego IEEE Student Branch San Diego Section of Southwest Area of Region 6 Note: Not drawn to scale and boundaries are only approximate Region 6 in the World

  7. IEEE MEMBERS IEEE Board of Directors Staff Educational Activities Board Technical Activities Board Publications Activities Board Executive Director IEEE Executive Committee Regional Activities Board IEEE-USA Board of Directors Standards Association IEEE Organization YOU Student Activities is part of RAB

  8. IEEE in Region 8 Committee • Subcommittees: • Voluntary Contribution Fund • Awards & Recognitions • Section 99 • Conference Coordinator • Chapter Coordinator • Education & Accreditation • Membership Development • Editor Region 8 News • GOLD • Electronic Communications • R8 Student Representative • Past VC SAC • Coordinator SPC • R8 A&R Officer • R8 Student News Editor Region 8 Director Section Chairs VC Strategic Planning Secretary VC Technical Activities Treasurer VC Membership Activities VC Student Activities

  9. IEEE in Region 8 OpCom Tony Davies IEEE Region 8 Director e-mail: tonydavies@ieee.org Levent Onural IEEE Region 8 Past Director, V/C Strategic Planning e-mail: l.onural@ieee.org

  10. IEEE in Region 8 OpCom (2) Charles Turner IEEE Region 8 Secretarye-mail: c.turner@ieee.org Hans Schmitt IEEE Region 8 Treasurere-mail: h.schmitt@ieee.org TariqDurraniRegion 8 VC Technical Activities e-mail: durrani@strath.ac.uk Rolf RemshardtRegion 8 VC Membership Activitiese-mail: r.remshardt@ieee.org Pilar Molina Gaodo Region 8 VC Student Activitiese-mail: pimolina@ieee.org

  11. IEEE Region 8 Student Activities Do you know …? … that there are around 350,000 members worldwide? … that 50,000 of those are student members? … that there are almost 14.000 Student Members in Region 8? … that there are >200 Student Branches in Region 8?

  12. RESOURCES FOR BRANCHES

  13. FINANTIAL

  14. $$$$$$$$$$$$$$$$$$$$$$ • Activity support from Region 8 • Up to 500$ • After the event has taken place!! • With a report and a budget • IEEE Foundation • www.ieee.org/foundation • One time BIG events

  15. $$$$$$$$$$$$$$$$$$$$$$ • Your Section • Receives a rebate for the branch and members • Money for activities • IEEE Societies • If the activity is technical • Find contacts within the Societies and Section Chapters

  16. $$$$$$$$$$$$$$$$$$$$$$ • External to IEEE • Your University • INDUSTRIES and CORPORATIONS in your area • International Foundations • External attendants to your activities (i.e. courses) • …

  17. $$$$$$$$$$$$$$$$$$$$$$ MULTIPLE SOURCES

  18. LEADERSHIP

  19. LEADERSHIP RESOURCES • R8 News participation • Share ideas • Report and visibility • SAMIEEE database access • Chair and counselor • Student Branch Congress attendance • Section ExCom attendance ($50 per Student to Section)

  20. LEADERSHIP RESOURCES • Support to Sections for SECTIONAL BRANCH CONGRESSES • Web hosting and e-mail lists • Materials to recruit more volunteers • http://www.ieee.org/organizations/vols/

  21. NEW!!!!!!!!!!!!!!!!!!!!! • 50% OFF of the fees for Student Branch • VOLUNTEERS • Chair has to sign the application • IN NEEDY SITUATIONS • Application form on the web

  22. MEMBERSHIP DEVELOPEMENT • Sheets and information to “convince” • Presentations • PROMOTIONAL MATERIAL for IEEE • At this congress: Contact Marko • R8 SAC provides monetary support to produce more materials • Student Activities: Posters, brochures, etc. • SUGGESTION: Personal contacts • Information of members in arrears: SAMIEEE database • SAMIEEE database: arrears information

  23. CONTESTS and AWARDS

  24. STUDENT PAPER CONTEST • Takes place yearly • Monetary prizes to 3 finalist • 5 finalists make it to Congress location • Coordinator: Martin Bastiaans • www.ieee.org/r8sac • LOCAL STUDENT PAPER CONTEST WINNER • There must be a branch behind • Branch wins the Dick Poortvliet Award ($250)

  25. WEB CONTEST • Regional Contest • Regional contest winner participates in IEEE-wise contest • Monetary prizes • Takes place yearly • Great participation • Strong competition

  26. MEMBERSHIP INCREASE AWARD • Top 5 branches with highest membership increase • Composite rate for absolute and relative increase • Prizes 2005: $400 • Branch with best trend in 3 past years ($800)

  27. OTHER CONTESTS • Chess tournament • Photo Contest • Financial support to branches willing to organize R8 contests

  28. OTHER AWARDS • Best Branch Award • Outstanding Branch Counselor Award • Importance of the counselor • CHANGE IT!!!! No need of former counselor to sign • Someone active • History Student Paper Awards • Biannually • Finalist travel to Congress location

  29. SOCIETY AWARDS, PRIZES AND SCHOLARSHIPS • Society dependent • Example: Computer Society Competition • 2004: Polish team 1st, Rumanian team 2nd. • 24-hour programming competition • Information on the Society web pages

  30. ELECTRONIC COMMUNICATIONS

  31. VIRTUAL COMMUNITY • Common place to share ideas • www. • Register online • VOLUNTEERS NEEDED: Create and update content

  32. PORTAL DEVELOPEMENT • Currently ongoing • Combine efforts of all SB • Special session on this important issue please attend!!

  33. OTHER OPPORTUNITIES • Create WOMEN IN ENGINEERING groups in your branch • Create CHAPTERS (technical) in your branch • Professional Activities support • HISTORY OF ENGINEERING resources: • Virtual Museum • History Activities

  34. OTHER OPPORTUNITIES • Etc…  RESEARCH! • AKS US

  35. BRANCH OBLIGATIONS

  36. REPORTS • Yearly: • Activity Report • Plan of activities • To whom? • To R8-SAC • To Section • To Student Activities • Officer changes • Also counsellor changes www.ieee.org/students--> On Campus r08-report@ieee.org

  37. In general: • Maintain a certain level of activity • Have more than 20 members • Have timely elections • Report accordingly • Interact with the Section • Seek for awards • Be the IEEE reference for Student community in the area

  38. FINAL OFFLINE REMARK The claiming of the travel expenses

  39. PROCESS • Find out who pays your travel expenses: • Generally  Your Section • Some cases  Region 8  pimolina@ieee.org • Clarify this with me before you leave • Fill the expense report form • Available on the web • COPIES OF ALL TICKETS!!! (backup material) • Bank Account information • IBAN and BIC (or SWIFT) codes • Bank name, full postal address, bank account holder name and bank account number (4 things!!!)