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Reorganization Proposal

Reorganization Proposal. October 2, 2013 Mike Bell, Virginia Cairns, Anna Lane, Theresa Liedtka, Lisa Price, Brian Rogers. Today’s Agenda. History of process and why we are doing the reorganization with projected outcomes - TL

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Reorganization Proposal

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  1. Reorganization Proposal October 2, 2013 Mike Bell, Virginia Cairns, Anna Lane, Theresa Liedtka, Lisa Price, Brian Rogers

  2. Today’s Agenda • History of process and why we are doing the reorganization with projected outcomes - TL • Topics reviewed and Task Force Recommendations as it relates to: • Circulation - Anna • Reserves - Lisa • Interlibrary Loan - Mike • Special Collections - Virginia • Information Technology - Brian • Managerial changes and reporting structures – TL • Open discussion and input – All • Next Steps – TL, All

  3. How we got here 1st Meeting December 6, 2012 Meeting at the Public Library The Agenda •          Why we are here, hopes and outcomes for the day •          Brief introduction to organizational structure  •          Communication and decision-making  •          Library roles and functions   •          Converging and diverging departments Goals •          How can we enhance our organizational structure to improve communication in departments and across departments? •          How can we enhance our organizational structure to improve efficiency and follow-through? •          How can we enhance our organizational structure to enhance clarity in regards to decision-making? •          How can we enhance our organizational structure to improve communication?

  4. And then January February 2013 • Folks start to independently develop and send me organizational charts • Several informal meetings April 12, 2013 • Library-wide call for proposed organizational charts June 20, 2013 Open meeting, co-facilitated by Susan Jennings Purpose • The purpose of the meeting is to provide an environment for an open, wide-ranging conversation about a variety of organizational structures, associated strengths and weaknesses, and whether any of the structure can help address the “problem issues” identified in our meeting at the Public Library, or whether the current, existing structure is preferred. • Reviewed 6 organization charts (including our current one) Agenda • Individual Review of Proposed Organizational Charts • Group Discussion of Proposed Organizational Charts • Group Reporting of Discussion / Consensus • Wrap-up and next steps Consensus reached on two charts # 2 and 4

  5. And then June 2013 Follow-up with survey monkey to all Call for volunteers to further development Volunteer Reorganization Task Force • 7/29/13 – reserves, ill, special collections, circulation • 8/5/13 – information technology, liaisons • 8/14/13 – RTP impacts, management changes, terminology, functional assignments and roles • 9/4/13 – circulation, outcomes • 9/16/13 – review of recommendations, plan library-wide meeting Here we are today - 10/2/13

  6. Outcomes • More consistent evaluations • More consistent communication • More cross-training = skill development / personal and professional growth • More agility = better service response • More redundancy = better planning / crisis response • Overall more efficiency / effective operations • Managers can focus on better management • Units are evenly divided • Units can self-structure • Most jobs won’t significantly change • Hope to eliminate split positions • Nature of processing and software – drove Collections • Nature of service points and software – drove Research • Timing is tough • Managers will be more removed from daily, on the ground operations • Change can be hard

  7. 3 Units Patrons at the Center

  8. Functional Structure

  9. Collection Services

  10. Research and Public Services

  11. Administrative Services

  12. Collections Directions

  13. Research Redundancies

  14. It is all about you (and our Patrons!)

  15. Management Structure

  16. Administrative Reporting and Primary Roles

  17. Collections Reporting and Primary Roles

  18. Research Reporting and Primary Roles

  19. Permanent Library Groups

  20. Possible Next Steps • Distribute survey monkey for additional feedback • CRTF – assess feedback received • Meeting with departments • Review job descriptions • Review of offices in new building • Think about student assistants in the new model • Tables items: Citizenship, Liaisons, RTP

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