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Agenda

U.S. General Services Administration. Federal Acquisition Service. Solutions for State and Local Governments Through GSA’s Cooperative Purchasing Program Willie Mills – Schedule 70 Carroll Slag – Schedule 84. Agenda. 2. The Basics - What is the GSA Multiple Award Schedule (MAS)?.

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Agenda

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  1. U.S. General Services Administration. Federal Acquisition Service.Solutions for State and Local Governments Through GSA’s Cooperative Purchasing ProgramWillie Mills – Schedule 70Carroll Slag – Schedule 84

  2. Agenda 2

  3. The Basics - What is the GSA Multiple Award Schedule (MAS)? • The Multiple Award Schedule (MAS) Program is also known as the Federal Supply Schedule Program or the GSA Schedules Program • GSA Awards contracts to multiple companies supplying comparable services and products • Provides competitive environment according to the FAR: orders placed under the MAS Program are considered to be issued using full and open competition (FAR 6.102 (d) (3)

  4. The Basics - Special Item Numbers (SINs) • What is a SIN • Categorization method that groups similar products, services, and solutions together to aid in the acquisition process. • Cover the most common general purpose commercial IT hardware, software, services, and solutions. 4

  5. Example Schedule

  6. Schedule Features and Benefits 6

  7. Features and Benefits Cost Savings Time Savings GSA Schedule Programs GSA Schedule Programs Built-in Value Selection 7

  8. Features and Benefits 8

  9. Cooperative Purchasing Basics 9

  10. Federal Statutory Authority • Section 211 of the e-Gov Act of 2002 authorizes State & Local Governments to purchase Schedule 70: Information Technology products, software and services through the introduction of Cooperative Purchasing. • Public Law 110-248 of the Local Preparedness Acquisition Act,authorizes State & Local Governments to purchase: Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group under Cooperative Purchasing. 10

  11. Eligibility and Scope • Scope: • GSA Schedule 70 and Consolidated Schedule with IT Special Item Numbers (SINs): General Purpose Commercial Information Technology Equipment, Software and Services • GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response • Eligible Users: • The 50 states, all counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of. 11

  12. State and Local Participation • Voluntary • No obligation by state and/or local governments to use the schedule. • Contractors decide whether to accept orders from state and local governments. • Always Open for Use • Meet GSA Eligible Users Criteria • Have State or Local Authority • Granted by State or Local Entity 12

  13. Cooperative Purchasing Exceptions • The following is a list of clauses in the GSA Schedules Program which do not apply to the Cooperative Purchasing Program: • Federal Prompt Payment Act – The Applicable State’s Prompt Payment laws take precedence • Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program • Patent Indemnity Clause – Applies to Federal Ordering Activities only • Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only 13

  14. Recommended Ordering Procedures 14

  15. GSA Recommended Ordering Procedures (FAR 8.4) • At or below Micro-Purchase Threshold ($3K) • Transmit RFQ with SOW (for services) • Oral or written quotes and delivery instructions acceptable • Select a vendor and purchase • Vendors must accept government purchase cards 15

  16. GSA Recommended Ordering Procedures (FAR 8.4) Cont. • Above the Micro-Purchase Threshold ($3K & Up): • Develop A Performance-Based Statement of Work (SOW) for Services • Include in the SOW evaluation criteria to determine “Best Value” offer • Must seek at least three vendors and Evaluate Proposals in Accordance with Evaluation Criteria • Select the vendor that offers the “Best Value” • Government purchase card acceptance is not mandatory but strongly recommended 16

  17. Recommended Ordering Procedures Cont. • Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions • State and local governments are encouraged to use GSA Schedule Ordering Procedures • Incorporate by referencing GSA Schedule terms and conditions • See Federal Acquisition Regulation (FAR) 8.4 • Each task order is a new contract among government, industry, and municipal government 17

  18. Recommended Ordering Procedures Cont. • Source of Funding can be of any type allowed by the ordering agency • Contract Funding • Grant Funding • Schedule Vendors are required to accept Credit Card for payments equal to or less than the micro-purchase threshold ($3K) • Maximum Ordering Provisions give guidance for seeking further price reduction 18

  19. Acquisition Research With GSA’s online tools, GSA Advantage! and e-Library Sending a Request for Quote (RFQ) to a Selected Contractor Using the GSA Schedule Contract as a Model Customers negotiate their respective contracts with the selected Vendor with mutually agreed-on modifications Paying the Contractor as per the contract agreement Example Cooperative Purchasing Process Defining the Scope of Requirements Evaluating Proposals and Making a Selection Receiving Products or Services from the Contractor 19

  20. GSA’s IT Schedule 70 Snapshot 20

  21. IT Schedule 70 – Who Are We? 21

  22. IT Schedule 70 Products and Services Software: 132 32 Term Software Licenses 132 33 Perpetual Software Licenses Hardware: 132 3 Leasing of Product 132 4 Daily/Short Term Rental 132 8 Purchase of Equipment 132 9 Purchase of Used/Refurb. Equip.

  23. IT Schedule 70 Products and Services Cont. Services: 132 12 Maintenance of Equip./Repair 132 34 Maintenance of Software as a Service 132 50 Training Courses 132 51 IT Professional Services 132 52 E-Commerce Services 132 53 Wireless Services 132 54 Commercial Satellite Communications (COMSATCOM) Transponded Capacity 132 55 Commercial Satellite Communications (COMSATCOM) Subscription Services 132 60A Electronic Credentials, Not Identity Proofed 132 60B Electronic Credentials, Identity Proofed 132 60C Digital Certificates, including ACES 132 60D E-authentication Hardware Tokens 132 60E Remote Identity & Access Managed Service Offering 132 60F Identity & Access Management Professional Services 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Prog. 132 62 HSPD-12 Product and Service Components

  24. Security Solutions Examples: (Not All Inclusive) 132-60CDigital Certificates 132-60D E-authentication Hardware Token Encryption CertificatesHardware Token Signature Certificates 132-61 Public Key Infrastructure132-62 HSPD-12 Product and Service Component Smart Card Authentication Certificates Card Reader – Biometric Digital Signature Certificates Fingerprint Capture Station Shared Services Providers Card Printer Station Facial Image Capturing Camera

  25. Network Products & Services Solutions Examples: (Not All Inclusive) 132-8 Purchase of Equipment Support Services 132-8 and 132-12 Web servers Maintenance Network servers Installation Cables Routers Gateways 132-51 IT Professional Services132-50 Training Courses Consultants Instructor-Lead training for: Analysts Network Security Developers Tactical Network Management Technicians Wireless Networks Management Specialists

  26. Network Products & Services Solutions Cont. Examples: (Not All Inclusive) 132-53 Wireless Services132 52 E-Commerce Services Voice Service Internet Access Services Data Service Other Data Transmission Services Cellular Broadband Services Value Added Network Services Blackberries Cell Phones

  27. Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions Examples: (Not All Inclusive) 132-54Commercial Satellite Communications Transponded Capacity Owning/operating or reselling dedicated bandwidth and power on a communications satellite in any available COMSATCOM frequency band 132-55 Commercial Satellite Communications Subscription Services Pre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions, typically including shared or dedicated satellite resources, ancillary terrestrial components, and Contractor specified networks and equipment in any available COMSATCOM frequency band End-to-End Solutions are also available through New Custom SAT Solutions and Small Business Contracts

  28. Commercial Software Solutions Cont. The San Bernardino County (CA) seeks Geospatial Information System (GIS) tools that are compatible with products used by EPA, FEMA, and DOI Customer Requirement • Demographic Software • GPS Equipment • Web Map Service • CAD Software • Geocoding Software • Imagery Analysis Software Acquisition Channel GSA Schedule 70 GSA SmartBUY GSA Schedule 70 San Bernardino CountyComprehensive GIS Enterprise Solution Customer Output

  29. IT Schedule 70 Sales Approximately 5,000 Contracts • FY 10 Sales • Total Sales: • $16.2 Billion • Software: • $2.4 Billion • Hardware: • $2.6 Billion • Services: • $11.1 Billion • State & Local Sales • $482 Million

  30. Software Hardware Services IT Schedule 70 Cooperative Purchasing Sales 558 482 441 298 240 140 75 33

  31. What’s New • Added SIN 132-100 Ancillary Supplies and/or Services to our solicitation • Established an IT Schedule 70 Helpline • Revamped our website: http://www.gsa.gov/schedule70

  32. GSA’s Schedule 84 Snapshot 32

  33. Schedule 84 Total Sales Volume (in Billions) 33

  34. 51.6 16.5 GSA’s Schedule 84 Features Schedule 84 Cooperative Purchase Sales Volume (in Millions) 34

  35. Schedule 84 – Attachment 1: Marine Craft • Boats, Engines, Trailers, Spare Parts & Accessories • Harbor/Waterfront Security Products & Services • Marine Craft Repair and Modifications to all type Marine Craft • Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront • Floating Marine Barriers, and Booms 35

  36. Schedule 84 – Attachment 2: Firefighting • All types of Urban and Wildland Firefighting Equipment and Supplies • Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices • Fire Extinguishing/Suppressing Products • Breathing Air Equipment & Respiratory Protection Products • Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories • Aerial Search and Rescue and Aerial Firefighting Products 36

  37. Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations • Security Systems Integration and Design Services • Security Management and Support Services • Security System Life Cycle Support • Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems • Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services 37

  38. Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued) • Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, and other support and related categories. 38

  39. Schedule 84 - Attachment 4: Special Purpose Clothing • Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products. 39

  40. Schedule 84 - Attachment 5: Law Enforcement Equipment and Services • Body Armor, Miscellaneous Personal Law Enforcement Equipment • Restraining Equipment, Canine Training and Handling Equipment, Search and Detection • Night Vision Equipment • Alcohol and Drug Detection Kits and Devices • Bomb Disposal and Hazardous Material Equipment • Radiation / Nuclear material Detection Equipment 40

  41. GSA Training Resources andOnline Acquisition Tools

  42. http://www.gsa.gov • Provides information on GSA’s various offerings • A great tool for learning more about the Schedules program.

  43. http://www.gsa.gov/stateandlocal • Quick reference for all GSA State and Local Programs • Program brochure download links • Special Program links • Drill down for more information

  44. http://www.gsaelibrary.gsa.gov • A great resource for market research • Information on the Terms and Conditions of the Schedule 70 Contract • Listing of Schedule 70 SINs 45

  45. http://www.gsaadvantage.gov • The Federal Government’s premier online shopping superstore • Access to millions of commercial products and services • Convenient search feature by keyword, part number, manufacturer, contractor, or contract # 46

  46. http://www.eBuy.gsa.gov • Facilitates the request for submission of quotes or proposals for commercial products, services, and solutions offered through GSA Federal Supply Schedules • Customer prepares RFQ or RFI Online • Helps Customer to find viable sources of supply • Prepares RFQs/Define Parameters • Allows the buyer to procure big-ticket items

  47. Center for Acquisition Excellence • www.gsa.gov/centerforacquisitionexcellence

  48. Registration • Current State and Local registration for Advantage and eBuy must be done through Advantage • For immediate registration, users must have a .gov, .xx.us (where xx is state code) or .edu • Users without approved domain names will have to go through alternate process with the GSA Advantage helpdesk. 49

  49. Alternate Registration Process • A request must be submitting in writing on official letterhead of your particular state or local government organization. The name of the state or local organization must be on the letterhead. • The letter must be dated and signed by an approving official who will serve as the point of contact (POC) for any and all individuals who may request a GSA Advantage account in the future using that second level domain. • Name, phone, email, and title of the POC. • Provide the second level domain requested. • A short paragraph explaining your organizational mission and authority. • You may submit the request with attached letterhead document via email to GSA.Advantage@gsa.gov or mail to: • GSA Federal Acquisition Service • Contract Services Management Division (QI0A) • Attention: GSA Advantage • 2200 Crystal Drive, Suite 8014 • Arlington, VA 22202 • Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage. You will be notified of the decision via email. 50

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