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CONTRACTING

CONTRACTING. A PRESENTATION TO THE EWP WORKSHOP DENVER, COLORADO July 20, 2005 USDA-NATURAL RESOURCES CONSERVATION SERVICE NATIONAL HEADQUARTERS MANAGEMENT SERVICES DIVISION. OBJECTIVES. Role of Contracting Officer Sponsor Responsibilities Project Agreements Methods of Recovery Funding

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CONTRACTING

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  1. CONTRACTING A PRESENTATION TO THE EWP WORKSHOP DENVER, COLORADO July 20, 2005 USDA-NATURAL RESOURCES CONSERVATION SERVICE NATIONAL HEADQUARTERS MANAGEMENT SERVICES DIVISION

  2. OBJECTIVES • Role of Contracting Officer • Sponsor Responsibilities • Project Agreements • Methods of Recovery • Funding • Other important issues

  3. CONTRACTING OFFICER AS MEMBER OF INTERDISCIPLINARY DISASTER TEAM • PRE-DISASTER PLANNING • DEVELOP WORKING RELATIONSHIP WITH OTHER TEAM MEMBERS • DEVELOP PRESENTATIONS AND EXAMPLE DOCUMENTS • PLAN RESPONSE TO LIKELY EVENTS

  4. CONTRACTING OFFICER AS MEMBER OF INTERDISCIPLINARY DISASTER TEAM (Continued) • POST DISASTER ACTIVITIES • GET ACTIVELY INVOLVED WITH TEAM • MEET WITH SPONSORS • PROVIDE LANDRIGHTS ACQUISITION INFORMATION • EXPLAIN AVAILABLE RECOVERY METHODS • EXPLAIN FUNDING PROCEDURES • EXPLAIN SPONSOR RESPONSIBILITIES

  5. SPONSOR RESPONSIBILITIES • ACQUIRE LANDRIGHTS • EXECUTE AGREEMENT • RECOVERY ACTIVITIES IN ACCORDANCE W/PROJECT AGREEMENT • PERFORM ANY OPERATION & MAINTENANCE

  6. PROJECT AGREEMENTS • DETAILED WORKING ARRANGEMENTS • NRCS RESPONSIBILITIES • SPONSOR RESPONSIBLITIES • MUTUAL RESPONSIBLITIES

  7. PROJECT AGREEMENTS (continued) • PREREQUISITES • PLANS, DESIGNS, AND SPECS COMPLETED & REPRODUCED • SUFFICIENT NRCS & SPONSOR FUNDS AVAILABLE • INSPECTION STAFFING PLAN DEVELOPED & APPROVED

  8. PROJECT AGREEMENTS (continued) • SPONSOR ASSURES NRCS OF ADEQUACY OF LANDRIGHTS • O&M AGREEMENT IF APPLICABLE IS EXECUTED • IFB READY FOR APPROVAL & WILL BE ISSUED TO ENSURE PROMPT AWARD • SPONSOR PLAN OF OPERATIONS APPROVED IF WORK TO BE DONE BY FORCE ACCOUNT OR PERFORMANCE OF WORK

  9. PROJECT AGREEMENTS (continued) • POLICY REFERENCE • NATIONAL GRANTS, CONTRACTS, & COOPERATIVE AGREEMENTS MANUAL • 7CFR 3015 & 3016

  10. METHODS OF RECOVERY • FEDERAL CONTRACT • CLO CONTRACT • LOCALLY LED CONTRACT • FORCE ACCOUNT • PERFORMANCE OF WORK

  11. METHODS OF RECOVERY (continued) • FEDERAL CONTRACT • SIMPLIFIED ACQUISITION PROCEDURES • FORMAL SOLICITATIONS • SUPPORT PROCUREMENT PREFERENCE PROGRAM

  12. METHODS OF RECOVERY (continued) • CLO CONTRACT • SPONSOR PERFORMS CONTRACTING • COMPLY WITH • NCGCAM PROCEDURES • SPONSOR CONTRACTING PROCEDURES • 7CFR 3016.36

  13. METHODS OF RECOVERY (continued) • LOCALLY LED CONTRACT • SPONSOR PERFORMS ALL CONTRACTING • SPONSOR MAY PERFORM MORE • DESIGN, SPECIFICATION PREPARATION, INSPECTION • GUIDELINES IN NCGCAM

  14. METHODS OF RECOVERY (continued) FORCE ACCOUNT • SPONSOR INSTALLS WORK WITH OWN EQUIPMENT AND FORCES • REQUIRES AN APPROVED PLAN OF OPERATIONS • MAY USE DONATED MATERIALS AND LABOR • DETAILED RECORDS • AGREEMENT AUTHORITY • STC CAN SIGN AGREEMENT ≤ $150,000 • SUBMIT TO NHQ, DIRECTOR MSD > $150,000

  15. METHODS OF RECOVERY (continued) • PERFORMANCE OF WORK • SPONSOR INSTALLS PORTION OF PROJECT WITH OWN FORCES • UP TO SPONSOR SHARE OF CONSTRUCTION COST • NRCS PORTION OF PROJECT BY COMPETITIVE CONTRACT • REQUIRES AN APPROVED PLAN OF OPERATIONS • MAY USE DONATED MATERIALS AND LABOR • DOES NOT INCLUDE PURCHASING OF MATERIALS • FOR AGREED TO PRICE BEFORE WORK BEGINS

  16. SPONSOR FUNDING & COST SHARE • NRCS – 75% OF CONSTRUCTION COST • SPONSOR – 25% OF CONSTRUCTION COST • COST SHARE AMOUNT • EWP MAY PAY UP TO 75% OF CONSTRUCTION COST • EWP WILL PAY 100% OF THE SERVICES COST

  17. SPONSOR FUNDING & COST SHARE (continued) • CONSTRUCTION COST – COSTS ASSOCIATED WITH PHYSICAL APPLICATION OF MEASURE • MOBILIZATION/DEMOBILIZATION • SITE PREP • STRUCTURAL MATERIALS • EARTHWORK • VEGETATION

  18. SPONSOR FUNDING & COST SHARE (continued) • SERVICES COST – COSTS ASSOCIATED WITH MEASURE PREP AND QUALITY ASSURANCE • PLANNING/FIELD SURVEYS • DESIGN • INSPECTION • CONTRACT AWARD/ADMINISTRATION • CULTURAL RESOURCE SURVEYS/ASSESSMENTS • ENANGERED SPECIES/BIOLOGICAL ASSESSMENTS

  19. SPONSOR FUNDING & COST SHARE (continued) • TOTAL COST OF PROJECT = CONSTRUCTION COST + SERVICES COST

  20. SPONSOR FUNDING & COST SHARE (continued) COST EWP SHARE LOCAL SHARE CONSTRUCTION 75% 25% SERVICES 100% 0%

  21. OTHER IMPORTANT ISSUES • FEDERAL CONTRACT ADMINISTRATION • CONTRACTING OFFICER REPRESENTATIVE CERTIFICATION PROGRAM • DR 5001-1 • GM 120, PART 406, SUBPART J • SUPPORT FEDERAL PROCUREMENT PREFERENCE PROGRAM

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