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Davis School District

The Davis School District's transition from Novell to Microsoft during the 2011-2012 school year aimed to leverage advanced technology for better email and communication services. Key benefits include the replacement of GroupWise with Microsoft Exchange, offering improved email clients, larger mailbox sizes, and enhanced instant messaging with Microsoft Lync. Implementing this change will also improve smartphone synchronization and personal storage options. Throughout the process, a strong emphasis on clear communication and quality training ensured a smooth transition for all staff members.

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Davis School District

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  1. Davis School District Novell to Microsoft Conversion 2011-2012 School Year

  2. Reason for Conversion • Advanced technology, licensing issues, smart phones • Budgetary implications • Novell vs. Microsoft customer base, R&D investment • Demand for updated 3rd party products and features • Novell stability & challenges supporting an account our size

  3. How will this benefit you? • GroupWise is being replaced with Microsoft Exchange • New email domain. Address sameusername@DSDmail.org • Improved email client using Outlook • Increased mailbox size • Email archiving • Microsoft Lync instant messaging • Improved smart phone synchronization • Improved personal storage options

  4. Timeline • May 1, 2011 Decision to change • July 1, 2011 Formal support agreement with Microsoft • September 8, 2011 Discussion with administrators • December 22, 2011 1st email to DSD staff announcing conversion instructions • January 16, 2012 2nd email to DSD staff announcing conversion instructions • February 15, 2012 3rd email to DSD staff announcing conversion instructions

  5. Implementation • March 1, 2012 Go Live date for Exchange, Outlook, and Lync @DSDmail.org becomes available GroupWise becomes read only. No in or out email to GroupWise • June 15, 2012 GroupWise goes offline permanently Access to old email available only through Archive To Go

  6. Challenges • Old email will not be moved to your new mailbox • Old cabinet will not be moved to your new mailbox • Access to old mailbox and cabinet will be via Archive To Go • GroupWise address book and contacts will not be moved to your new email services • Mail will continue to be accepted at DSDmail.net account and forwarded to new domain well into the future

  7. How Do We Get There From Here? • Fast Track Strategy • Build the system right from the beginning • Learn from others who have traveled this road • Start with quality technical training • Design review by industry experts • Communicate, communicate, communicate

  8. Do We Have All The Answers? Not Yet! • Design, Build Implement Methodology

  9. Novell to Microsoft Conversion Q & A

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