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JACoW Team Meeting

JACoW Team Meeting. JACoW Database Scientific Program Management System (SPMS) Registration Module. Matt Arena, Fermi National Accelerator Laboratory. Registration Module. One size fits all – not realistic Customized for each conference – not realistic Solution – all little bit of both

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JACoW Team Meeting

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  1. JACoW Team Meeting JACoW Database Scientific Program Management System (SPMS) Registration Module Matt Arena, Fermi National Accelerator Laboratory

  2. Registration Module • One size fits all – not realistic • Customized for each conference – not realistic • Solution – all little bit of both • Generic code • Customizable registration data

  3. Advantages • One source code • Administrator has complete control • Multiple pages (delegates, staff, tour, teachers) • Same data fields (banquet, reception) • Routine registration prompts and pages downloaded from repository

  4. Disadvantages • Longer setup time • Setup more complex (popup lists, “matrix”) • Not very intuitive (documentation pending) • Unique database design (see server model) • Difficult to generate ad hock reports • Possible solutions: • XML, warehouse views, CSV extract files • Others? I’m open to suggestions

  5. Design • Driven by meta data (see server model diagram) • Prompt, length, mandatory, etc. • Data Types: text, number, date, fee • Display styles: text, multi-line, popup lists and yes/no • Fees optionally attached to any item • Two items may be combined into one fee structure • Conditional mandatory requirement based on Y/N item • Optionally, limits the number of registrants

  6. Pages • Built by adding meta data items • SPMS • builds page using meta data • in the specified order • validates the input (required, proper data type) • calculates the total fees • displays an invoice • Sends email to user • proceeds to payment processing

  7. Payment Processing • All web traffic encrypted via SSL • Dynamic payment types • Online and Conference only options • Special instructions per payment type • Email when payment is processed • Reminder email (and delay) per payment type • Tracks credit cards for multiple use • Sensitive data encrypted in the DB • Payments time stamped (late fee calculation)

  8. Reports • Budget – totals by meta data item • Country/region counts • Statistics – ad hoc query tool • Summary Statistics – totals by presentation type and payment type • Extracts – all meta data dumped by page into Excel spreadsheet

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