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SIS – Simplified Interline Settlement Overview

SIS – Simplified Interline Settlement Overview. ICH UG 2009 Gianna Monsch, aerwise. Introduction and Scope of Presentation. The carriers defined the requirements of SIS What is Integrated Settlement An insight of the “green box” Breakout Sessions – do not miss them !. 2. September 2008.

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SIS – Simplified Interline Settlement Overview

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  1. SIS – Simplified Interline SettlementOverview ICH UG 2009 Gianna Monsch, aerwise

  2. Introduction and Scope of Presentation The carriers defined the requirements of SIS What is Integrated SettlementAn insight of the “green box” Breakout Sessions – do not miss them ! SIS P3 – ICH UG 2009 – Overview SIS 2 September 2008

  3. SIS Overview SIS P3 – ICH UG 2009 – Overview SIS

  4. Settlement Processes ICH ACH Central Repository Processes at time of Sales NFP engine ARC COMPASS™ SIS Overview Integrated Settlement IS-WEB IS-WEB Billed Entity Billing Entity “Digital Signature” Company IS-XML IS-XML Overall Processes Overall Processes Billing & Invoicing Processes IS-IDEC IS-IDEC Prorate Engine Usage File SIS P3 – ICH UG 2009 – Overview SIS

  5. SIS Steering Group&Working Groups SIS P3 – ICH UG 2009 – Overview SIS

  6. SIS – Steering Group • AA, ACH, AF, BA, CO, IB, LH, NZ, UA • Representatives of: ACH board, RAWG, ASG, FinCom Sponsor, ICH WG, IDEC SC SIS P3 – ICH UG 2009 – Overview SIS

  7. SIS – Pax WG • UA (Chair); AF, BA, DL, IB, LH, NW, NZ, SQ • Passenger Prime Billing, • Sampling all formats (defined by Sampling SC) • Auto-Billing • RM, BM, CM, Correspondence, Audit Trail • Web Analysis Reports SIS P3 – ICH UG 2009 – Overview SIS

  8. SIS –Cargo WG • AC, BA, CO,LH, LAN, UA • Cargo Original Billing • RM, BM, CM, Correspondence, Audit Trail • Web Analysis Reports SIS P3 – ICH UG 2009 – Overview SIS

  9. SIS – Miscellaneous WG • LH (chair), AF, BA, CO, DL, KL, RO, UA • Miscellaneous Invoices • Financial Processes • IS Calendar • Late Submission & Acceptance • Suspended Members and Re-Instatement • eInvoicing Process & Digital Signature • Processing Dashboard SIS P3 – ICH UG 2009 – Overview SIS

  10. SIS – ICH Operations WG • IATA ICH operations team YMQ and GVA • ICH Ops requirement • Changes / Improvement in ICH • Coordinated ACH requirements SIS P3 – ICH UG 2009 – Overview SIS

  11. SIS – IT WG • AA, BA, DL, IB, KL, LH, NW, NZ, TP • ACCA, Accelya, LRS, LSY, NIIT-Softec, SITA, Mercator, Ceicom, Kale • Review “IS Participation Guide”before it is released to the whole industry SIS P3 – ICH UG 2009 – Overview SIS

  12. ACH SIS P3 – ICH UG 2009 – Overview SIS

  13. SIS & ACH • ACH Board decided early May 2009 to join SIS • Reviewed and enhanced SIS requirements to meet ACH’s needs • Each Working Group: Pax, Cargo and Miscellaneous • Interface IS – ACH • ACH Operations needs • Coordination with ACH to process ACH / ATA claims as invoices through SIS SIS P3 – ICH UG 2009 – Overview SIS

  14. ISIntegrated Settlement SIS P3 – ICH UG 2009 – Overview SIS

  15. Settlement Processes ICH ACH Central Repository Processes at time of Sales NFP engine ARC COMPASS™ Introduction to SIS Wednesday, 28 October, 4.30pm – 6pm SIS Overview Integrated Settlement IS-WEB IS-WEB Billed Entity Billing Entity “Digital Signature” Company IS-XML IS-XML Overall Processes Overall Processes Billing & Invoicing Processes IS-IDEC IS-IDEC Prorate Engine Usage File SIS P3 – ICH UG 2009 – Overview SIS

  16. Insight into IS(Integrated Settlement) SIS P3 – ICH UG 2009 – Overview SIS

  17. Integrated Settlement Settlement Processes IS-WEB IS-WEB ICH ACH Central Repository Billed Entity Billing Entity Billing & Invoicing Processes “Digital Signature” Company IS-XML IS-XML Central Repository Overall Processes Overall Processes Billing & Invoicing Processes IS-IDEC IS-IDEC Prorate Engine Usage File Processes at time of Sales NFP engine ARC COMPASS™ IS – Integrated Settlement SIS P3 – ICH UG 2009 – Overview SIS

  18. Billing and Invoicing Process ICH ACH IS-WEB Interface ICH Interface ACH Validation IS-WEB Supp. Doc. Invoice PDF Supp. Doc. IS-XML Billing Outward IS-IDEC Billing Record DB IS-XML Supp. Doc. IS-IDEC Supp. Doc. Digital Signature Billing Value Confirmation Validation & Correction(IS-WEB) Value Determination & Auto-Billing Usage File Digital Signature Billing Carrier ATOS ATPCO ATPCO SIS P3 – ICH UG 2009 – Overview SIS

  19. Billing Record DB IS-WEB - Various Processes Audit Trail Pax & Cargo Correspondence Member Administration Web Analysis Reports Processing Dashboard IS-WEB SIS P3 – ICH UG 2009 – Overview SIS

  20. Settlement Methods SIS P3 – ICH UG 2009 – Overview SIS

  21. Various Settlement Methods allowed • I = ICH settlement • A = ACH settlement • B = Bilateral • N = No settlement (e.g. Sampling Form C) • R = Settlement amount previously adjusted by CHThis is used in case of “protest”; example: - Two carriers involved and agree in a protest situation - Clearing House adjusts the settlement amount - The original invoices through SIS are not changed - The original billing carrier sends a Credit Note with “Settlement Method Indicator” = “R” allows identification and correct posting  these claims are not sent to the CH SIS P3 – ICH UG 2009 – Overview SIS

  22. IS Calendar SIS P3 – ICH UG 2009 – Overview SIS

  23. IS Submission Deadline – ICH = Closure Day • IS Outward Generation = Advice Day ICH Calendar • Submissions open • Submissions Open (future dated) • Submission Deadline – ICH • Submission Deadline – ACH • Billing Output Generation IS Calendar ACH Calendar • IS Submission Deadline – ACH = Recap Sheet • IS Outward Generation = ~ Recap Sheet + 2 days IS Calendar SIS P3 – ICH UG 2009 – Overview SIS

  24. Central Repository Settlement Processes ICH ACH “Digital Signature” Company Billed Entity Billing Entity IS-WEB IS-WEB IS-XML Billing & Invoicing Processes Overall Processes Overall Processes IS-XML Processes at time of Sales IS-IDEC Prorate Engine NFP engine IS-IDEC Usage File ARC COMPASS™ Integrated Settlement IS Submissions Opens Before Output Generation • Submission Deadline – ICH • Jan 09 – Period 2: 21 Jan • Jan 09 – Period 3: 28 Jan • Submission Deadline – ACH • Jan 09 – Period 2: 21 Jan • Jan 09 – Period 3: 28 Jan • Billing Output Generation • Jan 09 – Period 1: 16 Jan • Jan 09 – Period 2: 23 Jan • Jan 09 – Period 3: 30 Jan • Submissions open: • Jan 09 – Period 2: 15 Jan • Jan 09 – Period 3: 22 Jan SIS P3 – ICH UG 2009 – Overview SIS

  25. Decentralized Submissions & Processing Dashboard SIS P3 – ICH UG 2009 – Overview SIS

  26. Decentralization of Submissions • Today there are limits on the number of F12s and recap sheets (ACH) submitted to the clearing houses • Often, the participant’s financial department is responsible for collecting the amounts to be billed, consolidating, and submitting to the clearing houses Pax F12 or Recap Sheet Financial Dept Clearing House Cargo Misc Other Misc SIS P3 – ICH UG 2009 – Overview SIS

  27. Decentralization of Submissions • In the future, submissions to IS can happen more frequently and will need to contain more information • While the financial department could maintain responsibility for collecting and consolidating all invoices, it’s now more likely that individual departments will submit directly to Integrated Settlement Pax SIS Cargo Misc Financial Dept Other Misc SIS P3 – ICH UG 2009 – Overview SIS

  28. Decentralizations of Submissions - Result • RA departments Pax and Cargo may have more responsibility for submitting receivables directly to SIS • Various Finance offices, teams etc may have more responsibility for submitting receivables directly to SIS • RA and financial departments will need better coordination to prevent duplicates, ensure timely submission, and resolve any problems • During migration, the picture is even more complicated, with F12 files and recap sheets being submitted directly to the clearing houses and the paper invoices and supporting documents sent by mail • SIS will provide screens and reports to track incoming files, offering those with access (likely financial departments) a consolidated view SIS P3 – ICH UG 2009 – Overview SIS

  29. Processing Dashboard – File Level SIS P3 – ICH UG 2009 – Overview SIS

  30. Processing Dashboard – Invoice Level SIS P3 – ICH UG 2009 – Overview SIS

  31. Processing Dashboard – Invoice Status SIS P3 – ICH UG 2009 – Overview SIS

  32. Get Preparedfor SIS ! SIS P3 – ICH UG 2009 – Overview SIS

  33. Settlement Processes ICH ACH Central Repository Processes at time of Sales NFP engine ARC COMPASS™ Invoicing in IS SIS Breakout Sessions Integrated Settlement IS-WEB IS-WEB Billed Entity Billing Entity “Digital Signature” Company IS-XML IS-XML Overall Processes Overall Processes Billing & Invoicing Processes IS-IDEC IS-IDEC Prorate Engine Usage File SIS P3 – ICH UG 2009 – Overview SIS

  34. Settlement Processes ICH ACH Central Repository Processes at time of Sales NFP engine ARC COMPASS™ Miscellaneous Billing and Financial Processes SIS Breakout Sessions Integrated Settlement IS-WEB IS-WEB Billed Entity Billing Entity “Digital Signature” Company IS-XML IS-XML Overall Processes Overall Processes Billing & Invoicing Processes IS-IDEC IS-IDEC Prorate Engine Usage File SIS P3 – ICH UG 2009 – Overview SIS

  35. ICH F12 Upload / IS-WEB non migrated claims ICH F3 remainsACH Settlement Sheet unchanged ACH Recap Sheet Central Repository non migrated non migrated Old IDEC Old IDEC Processes at time of Sales NFP engine Hard Cut-Over ! ARC COMPASS™ SIS Breakout Sessions Settlement Processes ICH ACH “Digital Signature” Company Billed Entity Billing Entity IS-WEB IS-WEB IS-XML Billing & Invoicing Processes Overall Processes Overall Processes SIS Migration IS-XML IS-IDEC Prorate Engine IS-IDEC Usage File Integrated Settlement SIS P3 – ICH UG 2009 – Overview SIS

  36. Settlement Processes ICH ACH Central Repository Processes at time of Sales NFP engine ARC COMPASS™ IS Participation Guide IS Participation Guide SIS Breakout Sessions Integrated Settlement IS-WEB IS-WEB Billed Entity Billing Entity “Digital Signature” Company IS-XML IS-XML Overall Processes Overall Processes Billing & Invoicing Processes IS-IDEC IS-IDEC Prorate Engine Usage File What it is - How to use it – Why you need it ! SIS P3 – ICH UG 2009 – Overview SIS

  37. Do not miss the Breakout Sessions on Thursday SIS is not an option – it will be mandated ! Get prepared - NOW! SIS P3 – ICH UG 2009 – Overview SIS

  38. Q&A Email: sis@iata.org SIS Website: www.iata.org/sis SIS P3 – ICH UG 2009 – Overview SIS

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