USCG Sector San Francisco Inspections Department

1. USCG Sector San Francisco Inspections Department CWO Trent Phillips Senior Marine Inspector

2. What will I cover? • What is the Ferry Vessel Audit program? • Has it changed lately? • How do I conduct an audit? • How do I participate in the program?

3. What is the Ferry Vessel Audit Program? • Program has been in existence since 2001 here in San Francisco. • A force multiplier by putting more CG eyes and ears on the water. • Keeps operators honest. • Has been supervised by the Inspections Branch since 2005.

4. How has the program changed? • Actions taken by auditors when problems are found must be reported to Domestic Inspections. • Interaction between auditor & vessel crew has changed. • New “840 form” concept.

5. How do I conduct an audit? • New administrative process: • Call Sector Command Center and let them know you are starting an audit. • Follow instructions and checklist on 840 form. • Make comments in the notes section on the form. • Regulation sites are provided for information only. • Call Sector Command Center when you are finished with the audit. Let them know if there are any immediate safety concerns. • Submit the book to Domestic Inspections, CWO Mike Sandwith • Feedback will be provided by Domestic Inspectors.

6. How do I conduct an audit? • Observe operations: • Security screening. • Sound signals. • Safe embarkation of passengers. • Attention to duty by crew. • Internal communications on vessel.

7. How do I conduct an audit? • Observe vessel condition: • Lifesaving equipment. • Structural integrity. • Fire protection. • Proper documentation posted for passengers. • Pollution prevention.

8. How do I use the new form? Complete the information on the name of the vessel and what date and time you did the audit.

9. How do I use the new form? Ordinarily, your audit will just be a random visit. From time to time, the Sector may request auditors target specific vessels. The ‘other’ block is reserved for special circumstances and should be described.

10. How do I use the new form? As outlined in the instructions, you are required to pay for the transit unless the company insists on covering the costs. You need to record that here, as well as the cost of the voyage.

11. Reimbursement • Maximum funds for the year is $1000.00. • The maximum per person reimbursement is $250.00 per year. • You must submit a SF 1164 (Claim For Reimbursement For Expenditures On Official Business) to CWO Sandwith • CWO Sandwith will sign it if he has received a signed completed Ferry Vessel Auxiliary Audit book and the date of the audit matches the date of the reimbursement request. • CWO Sandwith will then forward the signed SF 1164 to the Admin Dept. for processing.

12. SF 1164

13. How do I use the new form? These audits are not anonymous. You MUST list the names of all auditors attending and a contact number so the Inspectors can call you if we have questions about something you reported. Remember, you are our eyes and ears so we need to know who you are.

14. How do I use the new form? This portion of the form is for Sector use only. We’ll keep track of what we did and give feedback to Abigail Wagg.

15. How do I use the new form? This page provides important information. The red arrows let us know the tone of the audit. The green arrows tell us what info about the vessel was available to the auditor. Please remember to put comments in the notes section.

16. How do I use the new form? Are all the lighting systems working? Do you see any loose wires? Any lights burned out? Are any parts of the vessel too dark to safely see in? If you find problems, record it in your notes.

17. How do I use the new form? Take a quick look at the survival craft. Do not handle this equipment. You should be able to tell if it looks damaged, has an annual service sticker (only if inflatable) and it should be stowed to float free or have a hydrostatic release. Don’t worry if you aren’t familiar with this equipment.

18. How do I use the new form? These are common sense housekeeping items. Is the vessel clean and well kept? Did you have a seat? Any boxes or cargo stored in the passenger areas? Anything that doesn’t seem right should be documented in your notes. Generally these are not immediate safety threats.

19. How do I use the new form? Take a quick look at lifejacket storage. Is it marked so that you know where it is easily? Are they secured with security tags? Don’t handle the lifesaving gear and don’t remove security tags. Make notes if things don’t look right.

20. Security Tags

21. How do I use the new form? Are the ring buoys in good condition? Did you see any? Were they ready for use or tied to the vessel? Please don’t handle these, particularly bridge wing smoke buoys if fitted onboard.

22. How do I use the new form? Regulations on anchors and mooring lines are pretty sketchy, so just look to see if what they have appears to be in good condition. When they tied up at the dock, did they appear to have enough lines to hold the vessel? Let us know if there is major damage to this gear.

23. How do I use the new form? Check any firefighting equipment that is visible to you. Don’t worry about compartments with security ties. Just note if you see any extinguishers or hoses that are in ill repair or are not ready for immediate use

24. How do I use the new form? Vessels underway are required to give certain sound signals. If you noticed these or noticed that they were not given, please note that in your comments. If you are not familiar with the required whistle signals, don’t worry about this block.

25. How do I use the new form? All passenger vessels are required to make a safety announcement prior to getting underway. It is important that you let us know if this wasn’t done, was inadequate, or difficult to hear.

26. How do I use the new form? We don’t intend to make you vessel structural experts. This whole category basically wants you to use common sense and report anything that looks like damage. Was there a section that looked newer than the rest? Any work being done?

27. How do I use the new form? Make sure you don’t see any problems with watertight integrity. Did watertight doors close? Did they have jury-rigged door hold-backs? Were any emergency exits blocked or broken? Again, check for obvious damage or repair work.

28. How do I use the new form? The requirements for deck railing is rather specific. Don’t worry too much about the specific size or spacing. Let us know if recent repairs were done or if the rail looks like it has lost structural integrity (either due to corrosion or damage). Does the rail start to pull out of the deck if you shake it?

29. How do I use the new form? Look for general “No pollution” signs or placards. Some specific oil pollution placards may be in the engine room where you won’t see them. Just check to see if the vessel has put up signs reminding people not to pollute.

30. How do I use the new form? Please let us know immediately if you actively witness water pollution or a spill. If you smell anything that seems like excessive oil or sewage, put that in your notes. This may help us get a better idea of the vessel’s maintenance program.

31. How do I use the new form? You should be informed via a sign what level of security is in effect and that you may be subject to a search or screening. Did you see a sign anywhere on the vessel or at the pier about this? There is no standard format, so you may have to look around.

32. How do I use the new form? Some areas are designated as crew only or restricted. These should be plainly marked. In general if a space is off limits, it should be marked as restricted. The wheelhouse should be restricted, as well as the engine room. Did you see these signs? Please note, you cannot ask the vessel for the lists of their restricted areas.

33. Restricted Area

34. Restricted Area

35. Restricted Area

36. Restricted Area

37. Restricted Area

38. How do I use the new form? These rules are complex and subject to many policy decisions. Check to see if spaces are secured with a device that will easily show if they’ve been accessed or if they are swept by the crew. Don’t tell the crew to remove security devices. If you think a security measure is unsafe, please note that on the report.

39. Locks

40. Locks

41. How do I use the new form? You may not see this because most sweeps will be done without passengers onboard. If you do see a security sweep, please let us know so we can track that they’re being done. Describe what was done during the sweep in your notes.

42. How do I use the new form? Please let us know what sort of security screening you saw done. Was it handled professionally? Did the person doing it seem to be well trained? Did any passengers react negatively to the screening? How was that handled by the crew?

43. How do I participate in the program? • Attend this formal training. • Sign up with Abigail Wagg & get a copy of the report form (paper & electronic versions available). • Follow all the rules of the program. • Send in your reports. • Auditors exceeding their authority or failing to check in with the Sector Command Center will be removed from the program.

44. How do I follow up an audit: Telephone & discuss with inspector: 510-437-3119 or 3444 Fax your report: 510-437-3114 E-Mail your report: awagg3210@comcast.net In Person: Schedule an appointment with an inspector

45. Mail your report to: Domestic Vessel Inspection Branch Sector San Francisco Coast Guard Island, Bldg. 14 Alameda, CA 94501 Attn. CWO Sandwith Dispatch Ph #: (510) 437-3119 or 3444 Fax #: (510) 437-3114 (24 Hour) Sector Command Center#: (415) 399-3547

46. Any Questions?