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LCLS BCR Overview and EIR LOIs

LCLS BCR Overview and EIR LOIs. Mark Reichanadter LCLS Deputy Project Director. Project Progress / Status Revised Project Baseline Overview EIR Lines of Inquiry (LOIs) Summary. Progress to Date. LCLS Status on Approved Baseline (May05) TPC $379M (TEC $315M, OPC $64M)

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LCLS BCR Overview and EIR LOIs

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  1. LCLS BCR Overview and EIR LOIs Mark Reichanadter LCLS Deputy Project Director Project Progress / Status Revised Project Baseline Overview EIR Lines of Inquiry (LOIs) Summary

  2. Progress to Date • LCLS Status on Approved Baseline (May05) • TPC $379M (TEC $315M, OPC $64M) • % Comp (Jun07): Planned: 60.1% Actual: 51.5% • LCLS Status @ Level 2 • Injector TEC & OPC essentially complete. • Linac recovering from CR effects. Installing equipment. • Undulator accepting deliverables. Prep for installation • XTOD has a mature design. Procurements underway. • XES in design, planning procurements • Conventional Facilities in construction • Injector S20 Facilities, MMF in operations • Most remaining civil work under contract • FEH Hutches, Office space renovation still in design

  3. LCLS Progress on Approved Baseline • TEC SPI = 0.85 • TEC CPI = 0.90 • EAC up-trend BCWP down- trend, due to CR • $ total burn rate ~$7-8M per/mo • SLAC labor portion burns ~ $2.5M/mo

  4. LCLS TEC Earned Value (through Jun07) • Cum Work Scheduled (BCWS) $183.8M • Cum Work Performed (BCWP) $157.0M • Cum Actual Costs (ACWP) $174.1M • Estimate at Complete (EAC) $302.3M • % Contingency on EAC 10.9% • % contingency/ETC dropped from ~22% to 10.9% since Oct06 due to CR and funding uncertainties. Project team working on unplanned work (CR scenarios, replanning project, review preparation, etc.)

  5. A S O N D J F M A M J J A S 2006 2007 CR Funding Uncertainty Time-Line Continuing Resolution LCLS funded incrementally at ~$86M level. FY07 planned funding $122M Funding Uncertainty Funds arrive at ANL Possible year-long CR No funding restoration until FY09 DOE directs LCLS to revise baseline plan. Hold on all LCLS Procurements Budget passed. LCLS funded at $114M level

  6. CR Impacts and Mitigation Actions • Impact: • FY07 funding uncertainties for six months • $8M FY07 funding reduction, no restoration until FY09 • Mitigation: • Directed to develop revised plan with reduced FY07 funding profile. • Defer selected procurements from FY07 to FY09. • Accelerate shutdown procurements to recover schedule • Cost: $41.0M • Project extended by 16 months • Staffing costs, no changes to scope • Project is funding limited in FY08

  7. Mitigation – Defer Procurements and Replan • Beam Transport Hall • Near Experimental Hall • Undulator Hall • Far Experimental Hall • X-Ray Transport Tunnel Defer Photon equipment and FEH hutches until FY09 CD-4 LCLS Operations in FEH - July 2010

  8. Revised Baseline Plan • Revise LCLS baseline to deliver technical scope on cost and on schedule • Address effects of the CR and FY07 funding reduction • Shift photon and FEH procurements from FY07 to FY09 • Update remaining work (ETC) using current estimates • No changes in scope or technical capabilities • Update overhead rates and escalation • Update OPC to reflect LCLS transition to operations • Update cost/schedule contingencies and risk planning

  9. Revised Baseline Plan Development • Status baseline Primavera (P3) for M/E June 2007. • Update FY07 funding. Replan remaining work. • Review WBS Dictionary, update as necessary. • Update costs and schedule estimates for ETC. • Update schedule logic, durations and optimize float • Review/adjust obligations plan to fit funding, resources • Identify critical paths, update milestones as necessary • Re-assess contingency at the task level • Re-assess risks, handling plans and impacts. • Establish funding levels for FY09 and FY10

  10. Bottoms-Up Contingency Assessment • Contingency assessed on the base cost by CAMs at lowest activity. • Design Maturity • Judgment Factor • For more info on cost and schedule estimating, see PMD 1.1-020, and PMD 1.1-021

  11. Revised ETC, BAC @ L2

  12. Basis of Estimate on Remaining Work (TEC) • Significant portion of ETC is contracts in hand. Reduce cost risk.

  13. Updated L2 milestones L2 milestones have 2 months float to ‘early finish’ date to allow some replanning discretion in response to changing conditions.

  14. Revised TEC Funding & Obligations

  15. EIR Lines of Inquiry • Work Breakdown Structure • LCLS is organized into fully integrated (design through commissioning) L2 systems • Controls embedded in technical systems. • No significant change to WBS Structure or Dictionary due to CR effects. • Breakout Session (Fornek) • Resource-Loaded Schedule • P3 file provided in advance documentation. • Presentation (Mast)

  16. EIR Lines of Inquiry • Key Technical, Cost, Schedule and Programmatic Assumptions • See documentation provided • Breakout Session (Mast/Reichanadter) • Critical Path • 101 days (~5months) of float to CD-4 • 3 shortest (critical) paths are provided in advance documentation • Breakout Session (Mast/Chan)

  17. EIR Lines of Inquiry • Start-Up Test (Commissioning) Plan • LCLS uses a broad, global start-up plan as a blueprint to commission the LCLS. • Detailed commissioning plans are prepared, reviewed (externally) and approved by SLAC and DOE management. • DOE Accelerator Safety Order requirements are addressed in detailed commissioning plans • Injector Commissioning Complete • Linac ARR due in late FY08 • BTH–FEH ARR due in Spring 09 • Breakout Session (Saenz/Schultz/Arthur)

  18. EIR Lines of Inquiry • System Functions and Requirements (SFRs) • Technical specifications are arranged in a hierarchical fashion from the LCLS GRD • GRD, PRDs, ESD, ICD, RDSs • Documents are added/ revised as the design evolves. • Technical specifications are under revision control and configuration management • No significant change to SFRs due to CR • Breakout Talk (Marsh/Reichanadter) • Integrated Project Team • See responses provided in Advance Questions • Breakout Session (Lee/Joma/Brown/Galayda/Reichanadter)

  19. EIR Lines of Inquiry • Risk Management • System Managers ‘own’ and manage project risks • Add/close risks, evaluate handling plans, assess impacts • Review monthly with senior management team. • Residual risk impacts are evaluated as part of the overall contingency analysis • As the project has evolved, risk management has adapted to an punch list of actionable items. • Presentation (Galayda), Breakout Session (ALL) • Project Execution Plan (PEP) • See documentation provided • Breakout Session (Lee/Joma)

  20. Summary • FY07 CR significantly impacted the LCLS project. • 2 quarter CR during project’s peak funding year • FY07 funding reduction with earliest restoration in FY09 • Directed change to revise cost and schedule baseline • LCLS has prepared a revised ETC addressing the FY07 funding and CR effects • Reschedule FY07 procurements to FY09 • Delay CD-4 (16mo extension to project). TPC = $420M • Revised ETC will allow the project to complete its commitments to DOE • No changes to scope or technical capabilities • Cost/schedule contingency adequate to complete project

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