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Center for Educational Performance and Information

Center for Educational Performance and Information. Supporting Data Access for Researchers NCES Forum-PPI February 11, 2013 Thomas Howell, Director howellt@michigan.gov Office (517) 241-2374. Michigan Successes.

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Center for Educational Performance and Information

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  1. Center for Educational Performance and Information Supporting Data Access for Researchers NCES Forum-PPI February 11, 2013 Thomas Howell, Director howellt@michigan.gov Office (517) 241-2374

  2. Michigan Successes • Various agreements tailored to the requestor’s goals enabling scope and expectations to be clear: • MOU (for partnerships on state research agenda) • Data Sharing Agreement (for third party contracts) • Access/Security Agreement (for internal evaluations & audits) • Human Subject Review Application (for one-off research requests) • Clearly defined review and approval process so studies can move through the pipeline efficiently. • Research opportunities presented at various venues to encourage partnerships. • A strong research agenda created to keep everyone moving toward the same goals.

  3. Created simple data request forms which provides for easy: identification of specific data being requested IRB review Data puller understanding Application soundness (e.g., method, RQs) by the researcher since they know up front the data available

  4. Future enhancements • Combine CEPI and MDE research webpage so researchers are not requesting to the wrong office. • Post white papers and publications to direct researchers to existing and possible studies. • Provide online place for the researchers to form partnerships and consortiums to minimize duplicative efforts. • More checkpoints incorporated into the process to ensure methodology is consistent and data is not misused.

  5. A note on research partnerships • State partnerships with external researchers can DRAMATICALLY increase research capacity for the SEA • State partnerships ensure better alignment with the SEA research agenda • However—like all relationships—this takes a lot of work!

  6. Hmmm…challenges? • Data is not “researcher-ready” out of the gate • Creating longitudinal files for research….not super easy! • Special requests slow the overall process and consume more effort than anticipated • Linking external data sources to the state issued unique identification codes (UICs) takes close coordination, data cleansing, and common understanding by partners • Data connections across institutions and throughout the education pipeline can inform us about opportunities to improve student success • Follow-up action is necessary • Study completion steps • State closure

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