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Washington Technology Summit 2014: Charting the Future of Election Systems

On April 8, 2014, Washington Secretary of State Kim Wyman opened the Technology Summit, focusing on improving registration and election technology in Washington. The discussion centered around the current registration and tabulation systems, their compliance with federal and state requirements, and public expectations. By evaluating past challenges, including the Help America Vote Act (HAVA) and the diverse needs of voters, the participants set a course for enhancing voting accessibility, integrity, and efficiency. The summit aims to create a cohesive plan to meet the election demands over the next decade.

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Washington Technology Summit 2014: Charting the Future of Election Systems

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  1. Technology Summit Kickoff Kim Wyman Secretary of State April 8, 2014

  2. The Fundamental Question Knowing what you know today about registration and tabulation systems – factoring in all federal and state requirements, and public expectations for accessibility, integrity, and earlier, meaningful results – would you build the election system we currently have to meet our needs?

  3. The Fundamental Question we are done here and we can all go back to work. YES • we need to chart a course to • prepare for the next 10 years. NO

  4. Technology Summit Purpose To create a team and develop a plan to improve registration and elections technology in Washington

  5. Technology Summit Agenda • Help America Vote Act (HAVA) - Refresher - How the Money was Spent • Challenges - VRDB, WEI, MyVote and MyBallot Systems - 39 Registration and Voting Systems • Look to the Future

  6. Help America Vote Act (HAVA) • Enacted in 2002 • Created minimum standards • Centralized responsibilities • Provided funding

  7. Federal HAVA Requirements The EAC was born

  8. Federal HAVA Requirements 1 Replace voting systems

  9. Federal HAVA Requirements 2 Improve elections administration

  10. Federal HAVA Requirements Provide accessible voting 3

  11. Federal HAVA Requirements 4 Expand voter education and outreach

  12. Federal HAVA Requirements 5 State responsibility for voter registration

  13. State HAVA Requirements 2 Creation of a statewide voter registration database 1 States responsible for the voter registration lists

  14. State HAVA Requirements 3 Provide provisional voting 4 Provide voting information

  15. State HAVA Requirements 5 Update and upgrade voting equipment

  16. State HAVA Requirements 6 Establish Voter Identification Procedures

  17. State HAVA Requirements 7 Create an administrative complaint procedure

  18. HAVA Funds in Washington State

  19. Required and Discretionary HAVA Spending

  20. HAVA Spending $15,663,057

  21. Voting Systems

  22. Voter Registration and VRDB • Development of the VRDB • County EMS • Maintenance and enhancements to the VRDB

  23. Voter Access and Education • Minority language requirements for counties • Educating voters • Provisional notifications • Improving accessibility

  24. Other Improvements $15,663,057 • Election official training • MOVE Act compliance • Election equipment • Ballot drop boxes

  25. Administration of HAVA • Development of state plan • Grants managements and fiscal support • Federal audits • County support

  26. Funds Spent and Committed $6,538,720

  27. Funds Committed

  28. What’s in our future? • County Systems • State Systems

  29. State of the County Systems • 39 counties • Operate one of three election management systems • Operate one of three tabulation systems • Partner with multiple vendors providing miscellaneous services and products • Aging hardware • Outdated software • Ongoing maintenanceneeds • Certification deadlock

  30. State of the State Systems • $2.1 million per biennium to maintain existing technical programs – VRDB and WEI/MyVote • $200,000 per biennium for accessible voting and minority language requirements

  31. Washington’s VRDB System • What we built and why? • Hindsight is always 20/20. Does this look familiar?

  32. VRDB Workflow From the perspective of a voter pretty straight forward

  33. VRDB Workflow Behind the scenes Not so much!

  34. Challenges • Coordinating three EMS systems • Making changes andenhancements • Keeping data in sync • Running reports • Time!

  35. WEI/MyVote - Challenges • Lack of support for mobile devices • Lack of cross-browser support • MyBallot • Online Voters’ Guide presentation issues

  36. Voting Systems - Challenges • Need new equipment • Varying levels of commitment and customer service from vendors • AVUs

  37. Technical System - Challenges • Lack of ability to respond quickly • We have to share data • Not very efficient • Systems need to work together

  38. Identifying 10-year Challenges Let’s brainstorm! Divide into 3 groups: A Auditors - policy B Administrators - mechanics C IT staff – technical

  39. Identifying 10-year Challenges From your group’s perspective, identify: 1 Needs for Washington’s election system 2 Roadblocks to success 3 Best solutions

  40. Look to the future Today we start to build a system that serves us, our voters, and all our stakeholders. 1 Hear from stakeholders 2 Learn from other states 3 Work with vendors 4 Develop a plan for the future (Technology Summit 2015)

  41. Questions & Thank you Kim Wyman Washington Secretary of State kim@sos.wa.gov 360-902-4147

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