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Rainey Community ICT Classes

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In Week 2 of our ICT classes, we focus on mastering email communication using Microsoft Outlook. You'll learn what email is, the structure of an email address, and how to navigate your inbox. We will cover essential tasks such as sending emails, replying, forwarding messages, and managing attachments. By the end of the lesson, you'll confidently send and receive emails, handle attachments, and keep your inbox organized. Whether you're a beginner or looking to refresh your skills, this session is designed for you.

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Rainey Community ICT Classes

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Presentation Transcript

  1. Rainey Community ICT Classes ICT – The Basics Week 2 - Email

  2. Please log onto your computer Week 2 - Email

  3. Week 2Email Week 2 - Email

  4. Lesson Objectives • What is email? • Email address: The Structure • Using Microsoft Outlook • Sending Emails • Reply to an email • Forward an email • Attachments Week 2 - Email

  5. What is Email? • E-mail (electronic mail) is a method of sending messages and attaching files over the Internet. • E-mail is the Internet’s version of the postal service and a great way to communicate with people. • The best of e-mail is that you can also send a message with attachments. This means you can send text documents, pictures etc. Week 2 - Email

  6. What is an Email address? • An e-mail address identifies a location to which e-mail messages can be delivered • Email addresses are in the form of: user@domain • moboyle662@c2kni.net Week 2 - Email

  7. Everyone has an email address • user@c2kni.net • Your email address can be found on the mailing list Week 2 - Email

  8. Email Application • The application used for Email is Microsoft Outlook • Microsoft Outlook is denoted by the following icon: Week 2 - Email

  9. Exercise • Can everyone open Microsoft Outlook Week 2 - Email

  10. Inbox • What you see now is your inbox • Inbox is the folder that all your incoming email goes to. When you receive a new email you can find it in there. • Your email stays in this box until you either delete it, or move it to another folder. Week 2 - Email

  11. Inbox - Structure • Demonstration • Can everyone please look at their inbox and identify the different components Week 2 - Email

  12. Opening email messages • Bold messages indicate mail that is not opened • To open an email you double click (Click twice with the left hand mouse button) • To close an email you click the X at the top right hand corner of the email window Week 2 - Email

  13. Exercise • Find the email I have sent you, open this email. • Read the email and then close it. Week 2 - Email

  14. Sending an Email • Click on the new button at the top left hand side of the screen • A new message window will appear • This is the template for sending a new email Week 2 - Email

  15. Exercise • Open a new email Week 2 - Email

  16. Sending an Email • An email message contains the following information: • Email address of the recipient • Subject title • Message body • Demonstration of how to send an email Week 2 - Email

  17. Exercise • Send an email to the person beside you. • Send an email to me - moboyle662@c2kni.net Week 2 - Email

  18. Replying to an email • When someone sends you an email you can reply to their message. • When replying to an email you do not have to enter the recipients email address. • Demonstration Week 2 - Email

  19. Exercise • Reply to the email your colleague has sent to you. • Reply to the email message I sent you. Week 2 - Email

  20. Forwarding an email • To forward an email means to send a copy of an email to someone else. • This is very useful as you do not have to retype the content of the message. • Demonstration Week 2 - Email

  21. Exercise • Forward an email from your inbox to a colleague Week 2 - Email

  22. Sending an attachment • An email attachment is a computer file which is sent along with an e-mail message e.g. A document, pictures • This is very useful way of sending information that is already prepared. • Demonstration Week 2 - Email

  23. Exercise • Send an email with an attachment to your colleague • Your attachment will be a picture of a computer from your user area in the my pictures folder Week 2 - Email

  24. Downloading an attachment • When an email is received with an attachment it is denoted by a paperclip symbol • An attachment can either be saved or opened. • It is always advisable to save your attachments to your user area. • Demonstration Week 2 - Email

  25. Exercise • Open the email and attachment your colleague has sent to you. • Save the attachment to your user area. Week 2 - Email

  26. Deleting an email • To delete an email means to remove it from your inbox. • You need to delete emails from your inbox to ensure it does not get full. • If your inbox is full you will not receive any incoming mail. • Demonstration Week 2 - Email

  27. Exercise • Delete any unwanted emails from your inbox Week 2 - Email

  28. Final Exercise • Send an email to someone in your class the with an attachment. • The attachment should be the flower picture from your user area in the my pictures folder. Week 2 - Email

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