Welcome to the Commander Fleet Activities Yokosuka Installation Advisory Committee Meeting

1. Welcome to the Commander Fleet Activities Yokosuka Installation Advisory Committee Meeting January 23, 2014 IAC Agenda: • SLO Report • Old Business • Complex Report • Kinnick High School – Principal’s Report & SAC issues • Yokosuka Middle School - Principal’s Report & SAC issues • The Sullivans School- Principal’s Report & SAC issues • Ikego Elementary- Principal’s Report & SAC issues • Byrd Elementary- Principal’s Report & SAC issues • Commander’s Comments

2. Enrollment Accounting for School Age Children Results (per USFJ Instruction 36-3106) As of January 17, 2014 Full time Part time Non-DoDEA DoDEA Homeschool Homeschool (Japanese) Other HS 576 13 3 0 0 (grades 9-12) MS 599 23 3 1 0 (grades 6-8) ES 1524 54 20 11 0 (K-5) TOTALS 2699 90 26 12 0 Total School Age Children Reported 2827 (Please note: Fulltime Homeschool and other Non-DoDEA numbers have not been changed due to inability to confirm.) CNIC leadership is currently looking at ways to confirm homeschool and private school attendance by military families.

3. Enrollment Enrollment by Schools as of January 17, 2014 Kinnick HS 576 Yokosuka MS 599 Sullivans School 1158 Ikego Elementary 333 Byrd Elementary 33

4. Lunch Program School Meal Program participation as of January 21, 2013 Free 62 Reduced 192 Denied 23

5. SLO Notes 2014 CFAY STEM Middle School Conferences- Thurs. 03 April • Girls from Yokosuka ( TBD- Atsugi, & Zama ) • Boys from Yokosuka • Informational Meeting for interested presenters on 6 February 1500 at Middle School library. • Online sign up for presenters at navyjapanschoolliaison.org (click CFAY STEM Initiative)

6. SLO Notes Military Child Education Coalition [MCEC] Trainings will be held in Atsugi at Convention Center 11-14 Feb: Student 2 Student trains students and S2S sponsors in supporting students as they transition in or out of high school. 18-19 Feb:Supporting Children Through School Transitions: 50 Participants: guidance counselors, administrators, (teachers), community 20-21 Feb: Junior Student 2 Studenttrains students and JS2S sponsors in supporting students as they transition in or out of middle school.

7. SLO Notes 29 Jan: 7th Fleet Education Summit 1030 at KHS library Round table discussion about dependent education with 7th Fleet senior spouses and SAC and PTO parents and teachers. POC CDR DeWinter

8. Councils & Committees Installation Advisory Committee Remaining dates for 2013-2014 school year: Thurs 1500 in C-2 27 March 29 May Japan District Advisory Committee Next VTC meeting 25 February 2014 Area Advisory Committee Meeting Next VTC meeting 17 April 2014 Dependents’ Education Council Meeting Next meeting 20 June, PRE-DEC 19 March Issue papers due to be submitted by 10 February

9. Old Business Bus Safe Havens- Concern was raised by DoDEA transportation regarding lack of identifiable safe havens for students out in town while on buses should there be an earthquake or other catastrophic event. Mr. Lindaman the CFAY Emergency Management Specialist has worked with local officials to identify approved havens. Per Mr. Lindaman the plan is in place at this time and city safe havens may be used by the students. Item: Closed

10. Action Items • CFAY legal would review the legality of including links to the Military Child Education Coalition on the CFAY site. - Completed; is allowed 2. Ms. Russell was to arrange an ad hoc meeting with NAVFAC, DoDEA, and school administrative officers to clarify maintenance issues. – Completed meeting held 18 Dec. at Sullivans 3. Ms. Russell was to determine the authority of the COMPACFLT request for SAC and IAC minutes. – Completed; request was unofficial 4. Ms. Russell was to follow up on status of Kinnick marching band request to be considered and “official” co-curricular program by DoDEA. – Ongoing: issue is being re-submitted as stand alone issue to DEC 5. Ms. Russell was to check with Mr. Lindaman on the status of the bus safe havens agreement. - Completed

11. Action Items 6. Ms. Russell was to post the IAC meeting power point on the SLO webpage. –Completed 7. Ms. Russell was to connect Chief Terry with Shelia Keeton KHS school administrative officer regarding the upcoming tsunami drill. –Completed 8. Ms. Russell was to set up a meeting with Ikego Elementary and various base agencies to plan for the transition to the new school. – Completed 1st meeting 15 Jan, more to follow 9. Ms. Russell and Ms. Baxter Oakley were to coordinate events marking the closure of Byrd and issues and concerns with a smooth transition to Ikego Elementary. - Ongoing- will be continued with Dr. Reginelli and a closing committee: PTO/SAC leaders, teachers, OIC, USO 10. Ms. Lee was to get further information about the Sullivans SAC computer concerns from the district educational technologist. 11. Ms. Lee was to put Ms. Getschman in contact with DoDEA officials reviewing DoDEA KPASS participation.

12. Long Range Base Impact Dates Complex Schools • 11- 14 Mar: Terra Nova Testing grades 3-9 • Mar/Apr: Annual School Re-registration date TBD • 03 Apr: CFAY MS STEM Conferences • 07-11: April Spring break • 21-25: STEM week • 03 May: HS Prom (Atsugi) • 09 May: Multiple Intelligence ME [MIME] Day @ Sullivans • May/Jun: Smooth Moves –YMS visits by 5th graders date TBD • 06 Jun: HS Graduation @Yokosuka Arts Center • 12 Jun: Last day for students • Jun: Begin move of items from IES and BES to new school • 25 Aug: 1st day of 2014-2015 school year

13. Complex Schools Early Dismissal for Students: 31 Jan: Byrd Only 05 Feb Byrd Only 07 Mar: Byrd Only 21 Mar: All schools 16 May: All schools 23 May: Byrd Only 30 May: Byrd Only @ 1245 09-11 Jun: KHS only 12 Jun: All schools Schools Closed for Students: 24 Jan: All Schools 17 Feb: All Schools 4-11 Apr: All Schools 18 Apr: All except MS 25 Apr: MS only 26 May: All Schools End & start of school year 12 Jun: Last day for students 13 Jun: Last day for teachers 25 Aug: First day for students grades 1-12 , multi-age 02 Sep: First day for kindergarten

14. Kinnick High School Upcoming Events: • 21-23 Jan: 1st Semester Exams • 23 Jan: Girls, Boys Basketball @ Yokota 1730 • 25 Jan: Wrestling @ Zama • 25 Jan: 0800- SAT Testing • 25, 26 Jan: Kinnick Bazaar 0900-1700, 0900-1600 • 29 Jan: Jazz Festival 0900 @ ASIJ

15. Kinnick High School School Advisory Committee news, concerns, comments?

16. Yokosuka Middle School Upcoming Events 24 Jan: Teacher Work Day- No Students 27 Jan: Beginning of Second Semester -B DAY, Higher Education Day 1 28 Jan: Second Day of Second Semester A- DAY, Higher Education Day 2 31 Jan: PTO Meeting in Room 224 at 3:30 10 Feb : 6th Grade Honor Roll in MPR at 1:15 12 Feb: 7th Grade Honor Roll in MPR at 1:15 14 Feb: 8th Grade Honor Roll in MPR at 1:15 17 Feb: President's Day - No School 20 Feb: SAC Meeting in Room 105 at 3:00 28 Feb: Third Quarter Midterm Progress Reports

17. Yokosuka Middle School School Advisory Committee news, concerns, comments?

18. The Sullivans School Upcoming Events: • 23 Jan: Terra Nova Parent workshop 1315-1345 in upper café • 21-23 Jan: Golden Book Recognition • 28 Jan: Multi-age Program Parent Mixer 1420 in upper cafe • 21-23 Jan: Golden Book Recognition • 28-29 Jan: Grade Level Assemblies • 3-7 Feb: Dental Health Screenings • 3-6 Feb: Golden Book Recognition • 06 Feb: SAC Meeting at 1430 • 12 Feb: Sock Hop Family Night with the PTO at 1730 • 18-20 Feb: Golden Book Recognition • 21 Feb: Citizen of the Month Recognition (4th and 5th)

19. The Sullivans School School Advisory Committee news, concerns, comments? • Technology: There is concern that our students are not getting the same experience with interactive technology, such as i-pads and personal communication devices because of the security limitations regarding outside equipment, memory sticks and photo devices. • Maintenance: The building has a growing number of needed repairs. At this time the base is fixing requests that are being funded by DoDEA. However, at this time DoDEA is only funding repairs that concerns immediate health and safety. • JDAC: The Sullivans School would like to discuss a procedure for next school year with the other complex schools concerning recommending a JDAC representative to the District Office for the Yokosuka Complex.

20. Ikego Elementary School Upcoming Events: 23 January: Terra Nova Workshop for Parents 23 January: End of 2nd Quarter 24 January: Teacher Workday – No School for Students 27 January: Start of 3rd Quarter 3 February: Spring Clubs Start 14 February: Ikego PEP RALLY! 17 February: President’s Day – No School 10-14 March: Terra Nova Testing – 3rd & 4th Grade ONLY 23 May: Field Day – Byrd invited

21. Ikego Elementary School School Advisory Committee news, concerns, comments? • Community Bike and pedestrian safety before and after school. Ikego Elementary is working with the OIC and security to promote safe travel to and from school.

22. Ikego Elementary School New School Transition Plan • Combined Activities: • Ship Caroling • Soroban • MiMe Day • Field Day • Town Hall Meeting: • Yokosuka Administrators will attend to answer questions and support families

23. Byrd Elementary School Upcoming Events 20 Feb: African American History Program 21 Feb: SAC meeting at 1800 16 Apr: Quarterly Awards Ceremony 1345 18 Apr: Parent Conferences 09 May: MIMe Day 21 May: Soroban Contest at New Sanno 12 Jun: Quarterly Awards & 5th Grade Moving On Ceremony at 0915 CSI Training 05 Feb 07 Mar: 21 Mar 16 May 23 May

24. Byrd Elementary School School Advisory Committee news, concerns, comments? 1. Concerns regarding closure of Byrd and continuation of services to families as Negishi shuts down.

25. Closing Comments Captain David Glenister