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Business Letters

Business Letters. Heading. The heading gives the writer’s address and the date . A comma is placed between city and state. It should be on the LEFT side. 401 South McQueen Road Chandler, AZ 85225 March 2, 2012. Inside Address.

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Business Letters

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  1. Business Letters

  2. Heading • The heading gives the writer’s address and the date. A comma is placed between city and state. • It should be on the LEFT side.

  3. 401 South McQueen Road Chandler, AZ 85225 March 2, 2012

  4. Inside Address • The inside address gives the name and address of the person or company you are writing to. • If the person has a title, include that too.

  5. Dr. Robert Harris, Director Health Care Center P.O. Box 123 Drew, MS 38737

  6. Salutation • The salutation is always followed by a colon • :

  7. Dear Sir or Madam: • Dear Mr. Harris: • To Whom It May Concern:

  8. The Body • The body states the purpose of the letter. • Facts are given in a brief, logical way. • Make your message clear and brief.

  9. Closing • The formal closing is followed by a comma. Only the first word is capitalized.

  10. Sincerely, Thank you, Yours truly,

  11. Signature • The writer’s name is typed four lines below the closing.

  12. Yours truly, Susan Jones Susan Jones Sincerely yours, Susan Jones Susan Jones

  13. Call to Action • States what action you would like your reader to take next • Reinforces your request • At the end of the body of your letter • Stated positively and politely (Your reader is more likely to respond favorably!)

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