Business Letters

1. Business Letters Cover Letters and Mailing Labels too!

2. Letters • Correspondence sent from one business or individual to another. • Types of Letters: • Personal-Business Letter • Includes no letterhead (stationery) • Business Letter • Includes letterhead (stationery) • Top margin is usually 2-2 ½ inches. • Side margins are typically 1 inch.

3. Parts of a Letter • Return Address • Date • Attention Line • Letter Address (Inside Address) • Salutation • Subject Line • Body • Complimentary Close • Signature Block - writer’s typed name – QS below closing • Can also include writer’s title on same line or below. • Reference Initials • Attachment/Enclosure Notation

4. Types of Business Letters • Formats for Business Letters: • Modified Block –Date, closing, and signature block are typed at center point (six tabs over). • Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs). • Punctuation Styles: • Open Punctuation – No punctuation after salutation or closing. • Mixed Punctuation – Acolon after the salutation and a comma after the complimentary close.

5. Personal Business Letter in Block Style with Mixed Punctuation Return Address Inside Address • All lines begin at the left margin. • Use a colon after the salutation and a comma after the complimentary close. • SS within paragraphs • DS between paragraphs Salutation Complimentary Close Closure

6. Business Letter in Modified BlockStyle with Open Punctuation Inside Address Salutation • Type the date and closure at centerpoint — 6 tabs over. • No punctuation is used after the salutation or the complimentary close. • SS within paragraphs • DS between paragraphs Complimentary Close Closure

7. Envelopes and Mailings