Unit Goal 12.1: The student will be able to summarize the process of maintaining inmate money accounts.
12.1.1 The student will be able to identify the method of receiving money into an inmate’s trust account.
3. Inmates shall not have access to inmate records, nor handle inmate monies or commissary accounts
4. Inmates shall not perform maintenance of locking systems and other security detention devices
C. Have depositor identify himself so that information can be recorded on deposit slip
D. Record the amount of the deposit, type of deposit (check, money order, cash, etc.), date, depositor, name of the inmate, inmate identifier, and location of inmate. Give copy of receipt to inmate.
F. All deposits should be accounted for at end of shift/day, as policy dictates
G. Funds should then be credited to individual money accounts, as required to update current balance
H. Money received through mail should be receipted and deposited in the inmate’s account
12.1.2 The student will be able to describe the process of handling inmate money accounts.
A. All inmate money accounts must be handled according to department policy
B. TCJS 269.1 - The sheriff/operator shall maintain a record on each inmate including any receipts and expenditures of inmate accounts
12.1.3 The student will be able to explain the importance of ensuring accounts have sufficient funds to cover expenses.
12.1.4 The student will be able to explain the importance of updating inmate’s commissary expenditure record.
B. Maintain a record of commissary items bought by using a commissary sheet
12.1.5 The student will be able to explain important considerations of commissary privileges.
D. TCJS 291.3 – Inmate Commissary Plan: Each facility shall have and implement a written plan, approved by the commission, governing the availability and use of an inmate commissary, which allows for the purchase of hygiene items and sundries. The plan shall do the following:
4. Provide for yearly audits by the county auditor in accordance with the Local Government Code 351.0415.
a. LGC 351.0415 – Commissary Operations by Sheriff: (a) The sheriff of a county may operate, or contract with another person to operate, a commissary for the use of the prisoners committed to the county jail. The commissary must be operated in accordance with rules adopted by the Commission on Jail Standards.
(b) The sheriff: • (1) has exclusive control of the commissary funds; • (2) shall maintain commissary accounts showing the amount of proceeds from the commissary operation and the amount and purpose of disbursements made from the proceeds; and • (3) shall accept new bids to renew contracts of commissary suppliers every five years.
(c) The sheriff may use commissary proceeds only to: • (1) fund, staff, and equip a program addressing the social needs of the county prisoners, including an educational or recreational program and religious or rehabilitative counseling; • (2) supply county prisoners with clothing, writing materials, and hygiene supplies; • (3) establish, staff, and equip the commissary operation; or • (4) fund, staff, and equip a library for the educational use of county prisoners.
(d) At least once each county fiscal year, or more often if the commissioners court desires, the auditor shall, without advance notice, fully examine the jail commissary accounts. The auditor shall verify the correctness of the accounts and report the findings of the examination to the commissioner’s court of the county at its next term beginning after the date the audit is completed.
5. The audits shall be submitted to the commission not later than ten days following completion.
6. Provide that all expenditures from commissary proceeds be made in accordance with the LGC 351.0415.
12.1.6 The student will be able to identify the methods of distributing inmate commissary purchases.