Jean-Claude CAU

1. Project Management Coaching Revision of Technical Definition (TD) Jean-Claude CAU 13/08/2010

2. 1st topic Reminders on former Technical Definition Page 1 2nd topic Limits of the former version of Technical Definition Page 4 3rd topic Presentation of new look version of TD Page 5 4th topic Conclusion Page 10 5th topic Topic area Page 1 Agenda Revised Technical Definition - 13/08/2010 - P 2

3. Revision of Technical Definition (TD) Reminders on Technical Definition • TD in general • Excel file • Is existing in the actual format since nearly 10 years • Translate all customer information present in the contract in the factory language • Avoid to use directly the contract • Which kind of information ? • Diverse and various necessary for the GIS production (Engineering ->site erection) • Examples : Electrical data, transport, tests required…. • The different users • Used by different services • Filled by Tendering in 1st step • Then by PM • The Readers (HVE, QMP, Transport, O&M…) Revised Technical Definition - 13/08/2010 - P 3

4. Revision of Technical Definition (TD) Limits of former version • Too much information; • Unorganized information; • The PMs complain too much information complete in a single shot; • The PMs consider some information as unnecessary; TD uncomplete or not existing Waste of time to start projects! Revised Technical Definition - 13/08/2010 - P 4

5. Revision of Technical Definition (TD) Presentation of the revised model • The areas of progress • To insure that information for TD are necessary (to remove the unnecessary ones); • To have a TD with organized information; • To evaluate steps in time; • To establish a new document. • Work done • Defining fields for the work; • Estimation of 4 stages throughout the project. • Milestones GPP: • Transfer meeting • Starting HVE • Clarification meeting • Project review 4 Revised Technical Definition - 13/08/2010 - P 5

6. Revised Technical Definition (TD) Presentation of the revised model • Main changes • Too much information • Deleting fields deemed unnecessary; • Organization of information in 4 stages time/4 for the filling • Improve man-machine interface: • Differentiation between Tendering, PM and reader; • To add an attachment tab; • Re-organization of TD; • Knobs • Filling indicators • Revision column + revision tab Revised Technical Definition - 13/08/2010 - P 6

7. Revised Technical Definition (TD) Presentation of the revised model TD old version TD revised 2010 Revised Technical Definition - 13/08/2010 - P 7

8. Revised Technical Definition (TD) Presentation of revised model Revised Technical Definition - 13/08/2010 - P 8

9. Revised Technical Definition (TD) Presentation of revised model Revised Technical Definition - 13/08/2010 - P 9

10. Revised Technical Definition (TD) Presentation of revised model Revised Technical Definition - 13/08/2010 - P 10

11. Revised Technical Definition TD) Conclusion • Improvements done • Definitions of steps  Diminution of PM’s work load • Column of revision  Quick view of modifications • Addition of filling indicators • Removal of 50% of fields • Readability improved  Better filling by PMs, save time and money. Revised Technical Definition - 13/08/2010 - P 11

12. Revised Technical Definition TD) Conclusion • Prospects • Revised TD in operation in BHT for B and T material since September 2009 • Revised TD was updated in April 2010 • Target : to be used in SHT from 1st September 2010 Revised Technical Definition - 13/08/2010 - P 12

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