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Overview of Transfer Contract Processes and Documentation

This presentation outlines the essential processes involved in the transfer of GIS projects from the commercial department to the contract department. It includes a comprehensive overview of the two-step transfer process, detailing both technical and financial/commercial requirements. Key reminders about procedural compliance and existing documentation crucial for effective project handover are also highlighted. The presentation features various annexes, including transfer forms, checklists, and procedural maps, to facilitate understanding and implementation.

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Overview of Transfer Contract Processes and Documentation

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Presentation Transcript

  1. TRANSFER SM  PM Jean-Claude CAU 03/09/2010

  2. 1st topic General Page 3 2nd topic Existing documents Page 5 3rd topic Topic area Page 1 4th topic Topic area Page 1 5th topic Topic area Page 1 Agenda Presentation title - 01/01/2010 - P 2

  3. Transfer Contract SM  PM 1st topic : General • Purpose of this information • Reminders about the rules • Reminders about the process • The transfer in SHT is made in two steps : One step technical One step financial and commercial 2 steps require to respect strictly the process Presentation title - 01/01/2010 - P 3

  4. Transfer Contract SM  PM 1st topic : General • Existing documents • Transfer process • Procedure to transfer GIS projects from commercial department to contract department (PL procedure) • GIS Projects transfer N°OI CC01 101 • Annex 1 to 6 Presentation title - 01/01/2010 - P 4

  5. Transfer Contract SM  PM 2nd topic : Existing documents • 1 - Transfer process • New detailed transfer process map 7.xls • 2 – Procedure to transfer • Contract_transfer_procedure.doc • 3 - GIS projects transfer • OI CC01 101_Contract Transfer.doc Presentation title - 01/01/2010 - P 5

  6. Transfer Contract SM  PM 2nd topic : Existing documents • 4 - Annex 1 to 6 • Transfer form :ANNEX 1-Transfer form.doc • Documents for hand over file :ANNEX 2- v3.xls • Commercial check list :ANNEX 3 Commercial aspects.xls • Technical check list : B and T products new TD to be used • Technical check list : F products ANNEX 4b-SEH Technical check list.doc • Transfer meeting agenda :ANNEX 5-Transfer agenda.doc • Request for deviation from standard order handling :ANNEX 6-Request for deviation.doc Presentation title - 01/01/2010 - P 6

  7. Transfer Contract SM  PM 3 rd topic : Transfer • 1 – Technical transfer • Once TA signed for domestic contract • For export contract if LOI received (as a minimum) and technically the tender layout and product have been validated by customer • In both cases without a contract signed a deviation request (annex 6) has to be obtained by SM • Annex 4a TD main data has to be filled by tendering • Tendering to give any comment about deviation and to draw the attention about any new or special technical aspects of the project. • RMC 1-1 for PM :..\RMC\RMC-1.1.doc Presentation title - 01/01/2010 - P 7

  8. Transfer Contract SM  PM 3 rd topic : Transfer • 2 – Commercial and financial transfer • Once contract signed • EAS As sold • Tendering cost calculation • Attention to be paid on the material biggest amount • RMC F1.1 for PM :..\RMC\RMC-F1.1.doc Presentation title - 01/01/2010 - P 8

  9. Transfer Contract SM  PM 1st topic : General Presentation title - 01/01/2010 - P 9

  10. Subtitle / Main message Presentation title - 01/01/2010 - P 10

  11. www.alstom.com

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