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e-Catalogue with the European Commission kick-off meeting

e-Catalogue with the European Commission kick-off meeting. Electronic Acquisition Process. Notification. Submission. Awarding. Invoice. Purchase Order. Framework Contract. Framework Contract. Invoice. Request. Catalogue. Order. Quotation. Receipt. Request. Quotation. Receipt.

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e-Catalogue with the European Commission kick-off meeting

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  1. e-Cataloguewith the European Commissionkick-off meeting

  2. Electronic Acquisition Process Notification Submission Awarding Invoice Purchase Order Framework Contract Framework Contract Invoice Request Catalogue Order Quotation Receipt Request Quotation Receipt Catalogue Customer request Order processing Catalogue Quotation Order Billing Pre-Awarding (not yet covered) Post-Awarding Customer [Purchase to Pay business process] Invoice payment Invoice payment Goods receipt Invoice control Request Requisition Approval Payments Supplier [Order to Cash business process]

  3. Interoperability Platform Back Office e-REQUEST Supplier Supplier portal e-INVOICING, e-CATALOGUE e-INVOICING, e-CATALOGUE Service Provider

  4. The PEPPOL Tool Catalogue data Central Catalogue DB Supplier Contracting Authority Step 1: The supplier populates the ODS* catalogue using the catalogue data. Step 6: e-PRIOR performs business rule validation on the catalogue Step 8: The CCBO of the Contracting Authority stores the catalogue ODS Catalogue XML Catalogue CCBO Step 2: Using the PEPPOL tool, the supplier imports the ODS catalogue as a draft catalogue to be validated. Step 3: The supplier validates the catalogue using the PEPPOL tool. Step 10: The Contracting Authority official starts the validation of the catalogue Step 9: The Contracting Authority official browses the catalogue using the Central Catalogue graphical interface The PEPPOL tool Step 7: e-PRIOR routes the catalogue to the CCBO** of the Contacting Authority Step 4: The supplier exports the catalogue to xml format. Step 5: The supplier sends the catalogue using web services exposed by e-PRIOR *ODS = Open Document Spreadsheet **CCBO = Central Catalogue Back Office

  5. e-Invoicing Suppliers Planning: Project Phases Summary Align stakeholders' understanding of the project objectives, procedures and documentation. High-level planning of the project. Plan the overall development work to accommodate e-PRIOR requirements. Implement the business logic to allow product deployment to test environment. Prove compliance to e-PRIOR Specification (ICD) by executing a test protocol (CTP). Deploy the final product to the e-PRIOR production environment. LIVE e-Invoicing CONFORMANCE TESTING DEVELOPMENT INCEPTION KICK-OFF

  6. In practice What is expected now from suppliers (or their service providers)? Appoint and communicate a project manager to the Commission Establish timing for progress review meetings/calls EC will give the project team access to CIRCA – Document Management Tool Read the Interface Control Document and its annexes (ICD 3.2) Data dictionary XML Schema definition XML Sample files Web Services definition Business rules Validation tool PEPPOL tool Conformance Testing Protocol Operations manual Guidelines & FAQ Decide whether to implement Attached-Document (i.e. product sheet), and choose the Read Service option (communicate us this at first convenience) INCEPTION KICK-OFF

  7. ICD walkthrough e-PRIOR_Interface_Control_Document.doc Annexes 001_Suppliers_Meeting 002_Data_Dictionary 003_XML_Schema_Definition 004_XML_Instances 005_WSDL 006_Schematron 007_Tools 008_FAQ 009_Conformance_Protocol 010_Operational_Documentation

  8. Guidelines are available to help you ICD\Annexes\008 FAQ FAQ01_Invoice_Mapping.doc FAQ02_WSDL_Location.doc FAQ03_Preemptive_Authentication.doc FAQ04_Business_Rules_Severity.doc FAQ05_Invoice_ID_Reuse.doc FAQ06_DIGIT_CompanyID.doc FAQ07_DIGIT_ValidAttachmentTypes.doc FAQ09_Percent.doc FAQ10_Measures_Quantities_and_Prices.doc FAQ11_Dates_and_Periods.doc FAQ12_Amount.doc FAQ13_Payment_Means_Guideline.doc FAQ14_Tax_Information_Guideline.doc FAQ15_Calculations.doc FAQ16_Allowances_and_Charges.doc FAQ17_Invoice_Dispute_Resolution.doc FAQ18_Contract_References.doc FAQ19_Invoice_vs_CreditNote.doc FAQ20_Application_Response.doc FAQ21_Conformance_Test_Scenarios.doc FAQ22_Code_Lists.doc FAQ23_Delivery_Terms.doc FAQ24_GLN_Code.doc FAQ25_Using_Read_Services_inProduction.doc FAQ26_Catalogue_ID.doc FAQ27_Catalogue_Item.doc FAQ28_CatalogueReference_Order.doc FAQ29_Catalogue_Contract_ID.doc FAQ30_Catalogue_Region_Country.doc

  9. What is expected from suppliers (or their service providers)? Map your data format to the EC format (based on UBL 2.0) Get the XSDs available in the ICD annex 003 Read the FAQs available in the ICD annex 008 and look at ICD annex 004 for some examples Read the business rules in the ICD annex 006 Validate your message with the validation tool, available in the ICD annex 007 Connect to the web services of e-PRIOR Use the WSDLs available in ICD annex 005 to help you creating the connection Use your GLN and the EC GLN to create the SOAP header Don’t forget the http basic authentication Do some preliminary testing The Acceptance environment will be used both for your internal testing and for the Conformance Testing The e-PRIOR team is available to help you (contact details at the end) In practice DEVELOPMENT

  10. Validation Tool XSD validation OK Hard Business rule violation

  11. In practice What is expected from suppliers (or their service providers)? Execute the Conformance Testing Protocol (incl. business validation) A. Data mapping B. Web Service connection C. Business validation Welcome! Go Live CONFORMANCE TESTING

  12. Through the CTP, a Supplier must demonstrate full conformance to the ICD The CTP contains both mandatory and recommended test scenarios The CTP is comprised of 3 categories of tests Data mapping & validation Business scenario testing Document validation Each test is explained in detail in a separate worksheet in the CTP. Where available it refers to documentation to help implement the test: Mapping guides in FAQ Validation Tool … Conformance Test Protocol

  13. Conformance Test Protocol

  14. To successfully complete the Conformance Protocol document, a Supplier must: indicate which test cases are in the roadmap in the Index sheet indicate the result (“Not run”, “Passed” or “Failed”) in the Scenario Procedure of each test case. The document will automatically update the Index sheet and dashboards Please use the test case ID as part of your message ID The e-PRIOR team is available for questions and assistance Successful completion of a set of tests will be communicated via mail and/or bi-weekly progress reports The e-PRIOR team will verify your results Conformance Test Protocol - Practicalities

  15. e-Invoicing Suppliers Planning: Deadlines GO LIVE DEVELOPMENT INCEPTION KICK-OFF CONFORMANCE TESTING The deadline is discussed with the Supplier during the kick-off meeting

  16. Planning Planning to be agreed on

  17. Next steps DIGIT: to send the source file of the detailed planning DIGIT: to send invitations for the progress follow-up calls Supplier: to send back to DIGIT-EPRIOR-SUPPORT@ec.europa.eu the adapted planning

  18. To know more – do not hesitate to ask us Any enquiries can be sent to e-PRIOR’s functional mailbox: DIGIT-EPRIOR-SUPPORT@ec.europa.eu Or by phone: +32 2 299 4183 (Working days from 9h to 17h) Technical Specifications of e-PRIOR are available on: http://circa.europa.eu/Members/irc/di/einvord/library

  19. Thank you for your attention

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