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  1. GOAL SETTING by Pradeep H. Gohil

  2. I. INTRODUCTION First of all, I would like to congratulate you all on assuming the responsibility of an Assistant Governor(AG). You have excelled in leading your club as a president and hence you are now going to guide a group of clubs. It is going to be a great experience by itself which will be doubled by the fact that you have DGE Deepak Aggarwal as Incoming Governor and Kalyan Banerjee as the Incoming RI President in your year as AG. Exciting days are ahead in Rotary for all of you.

  3. II. SESSION OBJECTIVES • Roles and Responsibilities of an AG. • Definitions of Goals. • Benefits of Goal Setting. • Importance of Goal Setting. • When do you work with clubs on Goals? • Resources to use for Goal Setting. • Five Characteristics of Effective Goals. • How to set Goals? • Areas in which Goals should be set. • Review of the session. • Conclusion

  4. III. ROLES & RESPONSIBILITIES OF AN AG Let us start this session with the most important question. What are your roles and responsibilities as an AG?

  5. Roles & Responsibilities of an AG(contd) An AG’s primary responsibility is to assist the governor with the administration of designated clubs. AGs work with DG, DGE, DGN, District Committees, other AGs, Club Presidents, Club Secretaries, Club Committee Chairs and Club Trainers

  6. Responsibilities of an AG to the DG • Assist in developing district goals. • Coordinate DG’s official visit with the clubs. • Communicate clubs’ strengths, weaknesses and progress towards goals • Attend district meetings. • Participate in Rotary Foundation Programs, events and fund raising. • Help develop future district leaders. • Meet with AGs of next batch to provide status updates on clubs’ strengths and weaknesses.

  7. Responsibilities of AG to his clubs • Help presidents-elect set effective goals & monitor progress during the year. • Visit each designated club 4 times a year • Monitor progress of each club’s projects. • Encourage club leaders to attend district meetings and motivate clubs to follow through on DG’s requests. • Assist clubs in planning DG’s official visit and attend all related club assemblies. • Coordinate club training with appropriate district committees.

  8. IV. DEFINITION OF GOALS A goal is a clear statement of what the job holder wants to achieve at some specific point in the future. It is a statement of intent - a firm commitment that some observable end result will be accomplished in a fixed period of time. As such, it goes beyond a routine responsibility; it represents an especially important target which will be more difficult to achieve, and will therefore lead to genuine performance improvement

  9. Definition of Goals(Contd.) A successful person should dream, have vision, perhaps try to do things that have not been done before and attain goals not attained previously. To achieve this one must announce his dreams, his vision, perhaps try to do things that have not been done before and attain goals not attained previously. To achieve this, one must announce his dreams, his vision – we identify them as goals.

  10. V. BENIFITS OF GOAL SETTING • Goals provide focus, priorities and effective time utilization. • Goals help to clarify what needs to be done to make things happen. • Goals help you to organize yourself and your resources. • Goals help you to communicate to others what you want to achieve and how they can help. • Goals save your time and improve your time management. • Goals compel you to do better planning. • Goals improve your personal productivity. • Goals teach you to exercise self discipline.

  11. Benefits of Goal Setting(Contd) • Goals encourage you to concentrate on high priority activities. • Goals make you more persistent. • Goals help you to get started faster. • Goals guide you from wish to fulfillment. • Goals help measure progress. • Goals produce inspiration. • Goals reduce conflict. • Goals form a basis for action. • Goals stimulate visualization, which in turn focuses your attention on work, increase desire, intensify beliefs and commitments, sharpens concentration, relieves stress and fuels further motivation

  12. VI. IMPORTANCE OF GOALS 1. Why is setting goals important?

  13. Importance of Goals(Contd) Setting goals gives clubs a plan of action. It gives guidance for the year, creates a sense of ownership and generates interest in activities. It also gives focus on the work to be done. Goal setting is a very important ingredient of the Club Leadership Plan(CLP). It is involved in the following two out of the nine best practices of CLP.

  14. Importance of Goals(Contd) CLP develops long range goals that address the elements of an effective club. A club’s long range goals cover club membership, service projects, the Rotary Foundation, leadership development and include strategies. As the club’s leadership plan evolves, these goals should be updated. CLP sets annual goals that are in harmony with the club’s long range goals using “ The Planning Guide for Effective Rotary Clubs”.

  15. Importance of Goals(Contd) Past R.I. President Luis Giay once said about the importance of goals: Action without vision and goals is a waste like a flash of lightening in the sky. Vision without action is just a dream. Nothing gainful happens. Action with vision and goals bring results and hope to the world. This is why goal setting is very important.

  16. VII. WHEN DO YOU WORK WITH CLUBS ON GOALS? • Before the start of the year, AGs work with clubs in an advisory role to help them plan. • During the year, AGs help clubs by assessing progress toward goals and making any needed adjustments. • At the end of the year, AGs assist clubs reflect on what they have achieved and what they could have done differently

  17. VIII. RESOURCES TO USE FOR GOAL SETTING • The SWOT analysis of the club. • The vision & mission statements of club. • R.I. President’s goals for the year. • District goals set by the DG for the year. • The needs of the community. • Club Leadership Plan(CLP). • Item inventory for the Rotary Club. • Planning guide for effective Rotary Clubs. • Elements of an effective Rotary Club. • Objectives of Rotary.


  19. XI. HOW TO SET GOALS As an AG, you may need to work with the Governor Elect and the club leadership teams to establish club goals. Your goal setting experience as a past club leader will help you work with clubs to ensure they establish meaningful goals that challenge them to new levels of service. Although club and district goals may differ in some respects, they should generally coincide to avoid conflicting interests that might prevent them from being accomplished.

  20. How to set Goals(Contd) Use the 5 characteristics of effective goals to evaluate district and club goals. If one of them is missing, the goal should be further developed and more clearly defined. Once the goals are set, the most important thing is to have monthly or quarterly reviews. Ask the question whether the goal will be achieved within the given time frame and if not, discuss with all concerned about what additional resources need to be put to achieve it in time.

  21. XII. AREAS IN WHICH GOALS SHOULD BE SET • Increase in membership goal. • Attendance goal. • Community service project goals that address the needs of the communities. • Rotary Foundation goals. a. Annual programs fund contribution goal. b. Permanent fund contribution goal. c. Participation in various Rotary Foundation. • Conference attendance goal. • Leadership development goal. • Club administration goal. • Public relations goal.

  22. AREAS IN WHICH GOALS SHOULD BE SET(CONTD) • New generation service goal. • Participation in international service goal • Vocational service project goal. • Developing leaders and training plans for all members. • Fellowship goal. • Goal to implement and sustain CLP. Our DGE will personally further guide you on the areas to be selected for goal setting in the Rotary year 2011-’12

  23. XIII. REVIEW OF THE SESSION • Roles and responsibilities of an AG related to DG and Clubs. Who do they work with? • What is a Goal? • Benefits of a Goal. • Why is Goal Setting so important? • How can you work with clubs to help them establish Goal? • Resources to use for Goal Setting. • Five Characteristics of effective Goals. • How to set Goals? • Areas in which Goals should be set?

  24. XIV. CONCLUSION So, in conclusion, remember that before you take office, your role is to help clubs get ready for the upcoming year by offering ideas and guidance in setting goals. During the year, you will serve as an adviser to clubs to help them attain their goals. Remember, “Whatever you vividly imagine, ardently desire, sincerely believe and enthusiastically act upon, must in inevitably come to pass”.

  25. Dhirubhai Ambani once said, “Our dreams have to be bigger, our ambitions higher, our commitment deeper and our efforts greater”. This is my dream for our district in the Rotary Year 2011-’12 under the leadership of Deepakbhai. Let relationship and trust be the foundation of our achievements together. Finally, with the divine blessings of God Almighty to strengthen you, with hard work and sincerity to support you and with a District Governor like Deepak Aggarwal behind you, all of you will succeed in helping your president set the right goals. Good luck and happy goal setting.