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Enhancing Access Through EAD and MARC Export: Collaboration between Archivists and Catalogers

This project showcases a collaboration between archivists and catalogers at Wake Forest University, led by Audra Eagle Yun and Rebecca Petersen. The goal is to export EAD (Encoded Archival Description) finding aids to a digital repository (DSpace) and create MARC records for the ZSR online catalog (Voyager). By utilizing tools like MarcEdit and improving records in OCLC and WorldCat, the initiative enhances the discoverability of a highly used collection of church records originally available only in paper formats. This collaboration streamlines cataloging processes and improves user access.

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Enhancing Access Through EAD and MARC Export: Collaboration between Archivists and Catalogers

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  1. Exporting Marc Rebecca Petersen, Wake Forest university

  2. Multiple Discovery layers • Export EAD to Digital Repository (DSpace) • Export MARC for ZSR online catalog (Voyager) • Create OCLC, WorldCat records

  3. AT Record

  4. Test: Giuseppe De Santis papers EAD Finding Aid Voyager Record

  5. WorldCat

  6. Division of labor • Archivists: Audra Eagle Yun and Rebecca Petersen • Input materials into AT • Export EAD for DSpacefinding aid • Attach handle to AT record • Cataloger: Carolyn McCallum • Add Name & Subject Headings • Use MarcEdit to fix “incomplete” MARCxml • Upload to OCLC • Upload to Voyager

  7. Incomplete MARC • Add 007 field • Delimiters for subheadings on subject headings • Add subfield for format • Various cataloging tweaks

  8. Win-win Pros for the Cataloger Pros for the Archivist Clearing up jargon between catalogers and archivists Maximizing a tool we use every day Enhancing exposure of collections • Cataloger considers the changes minor • This is a great time saver in comparison to having no MARC exported from AT

  9. Moving Forward • We are using this test run to implement a major collaboration between catalogers and archivists • Have begun a project to create finding aids and MARC records for WorldCat and our local catalog for a collection of over 1,000 microfilm reels • Church Records: HIGHLY USED COLLECTION-previously only available in paper finding aids • Will be available in multiple discovery layers • Facilitates access for the end user

  10. Questions Rebecca Petersen, petersrb@wfu.edu

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