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Presenting Abstracts

Dr. Nirmal Kandel discusses key strategies for delivering impactful presentations on disease surveillance and epidemiology. He emphasizes the importance of audience awareness, clarity in communication, and effective use of visual aids. Participants will learn how to structure their presentations, distill complex information, and engage their audience through clear messaging. Dr. Kandel highlights the necessity of practice and preparation in order to present confidently, keep the audience's attention, and convey important insights effectively within time constraints.

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Presenting Abstracts

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  1. Presenting Abstracts Dr Nirmal Kandel, MBBS, MA, MPH Disease Surveillance and Epidemiology WHO - Indonesia

  2. Outline • Things to ‘THINK’ about • Planning of the presentation • Preparation • Presentation

  3. Things to ‘THINK’ about • Oral Communication is different from written communication • Single chance to hear you and can't "re-read" when they get confused • Two well-know ways to communicate • K.I.S.S (Keep it simple and stupid) • Repeat key insights • Think about your audience • Experts in your sub-area, some are experts in the general area, and others know little or nothing • Who is most important to you? • Can you still leave others with something?

  4. Things to ‘THINK’ about • Think about your rhetorical goals • Two rhetorical goals • Leave your audience with a clear picture of the gist of your contribution, and • Make them want to read your paper. • Practice in public • It is hard distilling work down to 7 or 10 minutes

  5. Planning of the presentation • Hardware for presentations • Know about the audience • System of audio visuals…. Session rooms etc • Title (your abstract title) • Follow Three “S”: Select, Synthesize, and Simplify • Select from the written article the points to present • Synthesize the information in the article to package (time available) • Simplify the presentation of the data (easily followed and understood)

  6. Preparation • Preparation of text • Avoid too much detail and resist the temptation to overload the presentation with information • Avoid Jargon and abbreviations, unless they are clear to all the audiences • Aim at the average person in the audience • Use plain English • Normally Three Parts • Introduction • Main message • Conclusion

  7. Preparation…..Slides…. • Title/author/affiliation (1 slide) • Outline (1 slide) - Give talk structure. • Background • Problem Statement (1-2 slides)(Why should anyone care? Most researchers overestimate how much the audience knows about the problem they are attacking.) • Related Work (0-1 slides)Cover superficially or omit; refer people to your paper. • Methods (1 – 2 slides)Cover quickly in short talks; refer people to your paper.

  8. Preparation…..Slides…. • Results (4-6 slides) • Present key results and key insights - main body of the talk. • Do not superficially cover all results; cover key result well. • Do not just present numbers; interpret them to give insights. • Do not put up large tables of numbers. • Summary (1 slide) • References (1 slide) • Acknowledgement (1 slide)

  9. Preparation…..Cont…. • Rehearsal • Practice, Practice and Practice • Helps to present on allocated time • Average rate of delivery – 120 words per minute • 10 minute presentation – not > 5 pages of double –spaced text • A general Rule: • One slide /minute – slide containing information • One slide/5-10 seconds – slide contains only titles, key words etc • Don’t skip the slides during presentation – shows poor preparation

  10. Preparation…..Cont…. • Preparation of visual aids: Speaking visually • Holds the attention • Presenting the data in a clear way • Delivering without reading notes • Slides – types – text slides, data slides (tables, graphs, flow charts) and figure slides • A mix – maintain the interest of the audience • Graphs should replace tables - Scatter graphs • Drawings and pictures – meant for humor – respect the sensitivity too

  11. Preparation…..Cont…. • Tips in slide preparation • Too much on one slide – Don’t • Upper case letters - less legible than lower case letters: use lower case letters • Use color for improve understanding rather than decoration • Select colors that project well • Popular: blue and white; and green and yellow • Red is difficult to read • Limit the color

  12. Presentation Challenge is to hold the attention of the audience • Get Ready • Speak Well • Manage your slides • Keep to the time • Be prepared to answer questions

  13. Reference • WHO Regional Publications, Eastern Mediterranean Series 30. A Practical Guide for Health Researchers. World Health Organization, EMRO: Cairo 2004; Ch 13: 162-171 (link available http://www.emro.who.int/dsaf/dsa237.pdf ) • Lashford LS. Presenting a scientific paper, including the pitfalls, Archives of Disease in Childhood, 1995, 73: 168-169 • Smith R. How not to give a presentation. British Medical Hournal, 2000, 321:1570-1571

  14. Thank You

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