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Civil Service Resourcing Customer Event 19 November 2014

Civil Service Resourcing Customer Event 19 November 2014. Mervyn Thomas Civil Service Resourcing Director. Ron Blyth Civil Service Resourcing Programme Director. Journey so Far. Researched market and engaged with Suppliers Baselined Requirements Digital Agenda

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Civil Service Resourcing Customer Event 19 November 2014

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  1. Civil Service Resourcing • Customer Event • 19 November 2014

  2. Mervyn Thomas • Civil Service Resourcing Director

  3. Ron Blyth • Civil Service Resourcing • Programme Director

  4. Journey so Far • Researched market and engaged with Suppliers • Baselined Requirements • Digital Agenda • Published Invitation to Tender • Approval to Proceed • Standardisation of processes • Award of Contract • Detailed Design work with customers and WCN • Plans for Transition, Business Readiness & Implementation

  5. Roger Bates • Civil Service Resourcing • Design Authority

  6. The Journey • Requirements Gathering – December 2012/January 2013 • ITT – March 2013 • Standardisation Workshop – July 2013 • Design Steering Group weekly calls – August 2013 to date • Specification workshops - August/September 2013 • Design Project Team working with WCN – September 2013 to date • Design Decisions Summary – 15th November • Design Steering Group meeting – w/c 25th November

  7. Standardisation • Rating Scales • Anonymisation • Line Management Endorsement • Vacancy/Specialist Templates • Pre-screen Questions • Employment Histories • Competence Examples

  8. Other Key Changes • Look & Feel and Usability • Candidate Side • Send Me Jobs Like These • Postcode Proximity Search • Detailed job alerts • Employment History • Job Basket • Surplus Staff • Surplus Profile • Job Alerts to Line Managers

  9. Vacancy Holder Single Vacancy Template Reduced Further Information Fields & Additional Documents Auto-rejects Recruiter Side Single Onboarding Form Automated BPSS Checks Named Recruiters for Vacancies Management Information Other Key Changes Contd.

  10. Comfort Break

  11. WCN • Paul Taylor • James Devonshire • Chris Smale

  12. Lunch

  13. Ali Gale & Graham Humphrey • Civil Service Resourcing • Transition & Readiness Leads

  14. User Assurance Testing (UAT) • Independent Test Manager from Home Office IT Test Design and Consultancy Service. • Formalised approach informed by fully documented Test Plan. • Risk based prioritisation of business critical functionality. • Step-by-step test scripts. • Users from different Departments to assist with UAT execution. • Defect management procedure to manage defects through to fix. • Upon completion; Test Report and recommendation to inform Go/No-Go decision.

  15. Business Readiness • Business Readiness Checklist to be issued via Project Change Network. • Confirm status of businesses readiness for go-live, including: • Internet links updated with new URL for Single Jobs Portal • Communications/awareness products cascaded • Required training delivered • Revised guidance available. • Monitored during weeks leading up to transition to confirm readiness for go-live. • Will inform Operational Readiness Review and Go/No-Go decision.

  16. Transition Approach 3 Feb 2014 31 March 2014 New System Old System Dual running of old and new systems • Vacancies can be posted onto new system from 27 January 2014 • New system will go-live from 3 February 2014 • User Profiles transferred to new system; user’s log in details remain the same • Vacancies posted on old system will remain accessible until 31 March 2014 • Users able to select which system they want to access

  17. Transition Approach - Implications • There will be no break in recruitment. • Vacancies on old system only accessible until 31 March 2014. • Onus on Vacancy Holders to finish exercises by end of March; if not will have to complete off line. • After end of March will have to provide feedback to candidates by e-mail. • Reserve lists will need to be maintained off line by recruitment teams. • Need to use Civil Service Initial Sift Test (CSIST) tool to access individuals’ test scores. • Surplus individuals’ profiles will transfer over to new system. • Data retained on old system until 31 July 2014.

  18. Learning & Development and Guidance • Comprehensive guidance hosted on CS Resourcing internet site, for: • Candidates (Internal and External) • Vacancy Holders • Recruiters • Management Information. • Programme of targeted L&D events and materials, including: • “Classroom” sessions for Recruiters • Familiarisation events for Key Users • Awareness packs for Vacancy Holders and Candidates.

  19. Communications • System and Services Procurement Project internet site: • Headline News • Regular Updates • Frequently Asked Questions • NB.All outputs from this event will be published on the SSPP internet site. www.civilservice.gov.uk/recruitment/civil-service-resourcing/civil-service-resourcing-service-project-news

  20. Q&A Panel • Ron Blyth – Programme Director • Roger Bates – Design Authority • John Miller – Project Manager • Dan Lay – CS Resourcing Test Manager • Graham Humphrey – Transition & Readiness Lead • Ali Gale – Transition & Readiness Lead • Catherine Horsley – CS Resourcing Operations Manager • Sarah Rydon – CS Resourcing System Support Team Manager • David McGill – CS Resourcing Contract Manager • Chris Smale – WCN Project Manager • Paul Taylor – WCN Contract Manager • James Devonshire – WCN Technical Developer

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