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IT Briefing Agenda 5/20/04

April Action Items Introductions Various Updates Computer Store Update Blocked Port Process Blackboard Upgrade EmoryLink Overview. Karen Jenkins ?? Theresa Goriczynski Marcy Alexander NetCom Adam Lipkin Karen Jenkins. IT Briefing Agenda 5/20/04. Various Updates / Reminders.

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IT Briefing Agenda 5/20/04

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  1. April Action Items Introductions Various Updates Computer Store Update Blocked Port Process Blackboard Upgrade EmoryLink Overview Karen Jenkins ?? Theresa Goriczynski Marcy Alexander NetCom Adam Lipkin Karen Jenkins IT Briefing Agenda 5/20/04

  2. Various Updates / Reminders • eMail alias • Rollout continues • Maple migration • Cutover by July 30, 2004 • ESR form • help@emory.edu decommissioned 5/28 • Meeting Maker account disables • TS announcements • WINS config changes • AD Upgrade, retirement of EMORYUNIV • Reminder of SPAM service

  3. The Computer Store • Internal Audit under Mr. William Mulcahy conducted a review and determined operation is not fiscally viable • Goal of reducing temporary buildings on campus • Presenting 3 options to President’s Cabinet

  4. Options • 1 -- Leave situation as is – not viable • 2 -- Define contract negotiation and procurement in coordination with University Purchasing and Follett (Campus Bookstore) • 3 -- Define contract negotiation and procurement entirely through Follett

  5. Transition Team • Bill Mulcahy, Chief Audit Officer • Erick Gaither, Sr. Assoc VP for Business Management • Rex Hardaway, Director of Purchasing • In coordination with John Ford, Sr VP and Dean for Campus Life

  6. Option 2 Details • Negotiations with vendors for hw coordinated by Rex Hardaway, Univ Purchasing • Dell, Apple, IBM, HP, others • 200-300 sq ft footprint in bookstore • Inventory will be sold to Follett • No inventory maintained on site

  7. Details • SDC purchases will be able to be picked up in bookstore – arrangements to be worked out • Staff will be absorbed by Purchasing or Follett • Follett will serve as purchasing agent for campus

  8. Details • Transition team will make full presentation at June 17 IT Briefing • Questions?

  9. Port Disable Process NetCom

  10. Blackboard (Bb) Upgrade Adam Lipkin Academic Technologies Group

  11. What is Bb? • Course (and Community) Management System • Built-in text editor • Test and survey tools • Online gradebook • Discussion board • Chat/Collaboration • Email option (send only) • Reporting tools

  12. Bb’s History at Emory • Testing began in 1999 • University adopted in 2000 • Courseinfo 4 • Blackboard 5 • Blackboard 5.5 – current production • Blackboard 6.1 • Over 1200 course sites • About 40% active each semester • Approximately 29 organization sites

  13. Tech Tidbit • Dual server configuration • Application • Oracle database • Note: add’l dual servers for Tech Svcs & ATG testing • LDAP enabled NEW! • Network ID and password • PeopleSoft feed • Community access to system NEW! • Student access to hosted classes per faculty requests • Guests manually added • Blackboard authentication fallback

  14. Migration Details • Emory’s academic calendar considerations • Med starts 07/23 • Law starts 08/23 • College and remaining PSs start 08/25 • Downtime • Friday, 08/20 @ 6:00p.m. thru Monday, 08/23 @ 7:00a.m. • All courses will be migrated

  15. Blackboard 6.1 August 23, 2004 http://classes.emory.edu University support: classes@emory.edu Password problems: contact the Help Desk

  16. Help & Training • Project 6.1 Web page • http://www.web.emory.edu/services/blackboard/project6/ • What’s New sessions • Review committee (comprised of faculty, staff, and students) • All faculty and staff: June 24th & July 27th • Librarians (private sessions) • IT Professionals: July 8th • Regular training sessions • Bb Kiosks • One-on-one consultations • Bb online tutorials • HTML, PDF, and Viewlets NEW!

  17. Testers – Summer 2004 • EmoryLink (John Ellis, project manager) • ITD Intranet (Karen Jenkins, project manager) • Live Chem141 class (Professor Ron Johnson) • Reviewers testing using actual content • Summer online program participants • Language Center • Emory College

  18. Feedback • Bb online evaluation form • http://www.web.emory.edu/services/blackboard/project6/bb6form.html

  19. Want to see Bb 6.1! Test Box http://classes6.emory.edu Questions or requests? bbproject@emory.edu Sandra Butler, ATG, project manager 404.727.0541 swbutle@emory.edu

  20. EmoryLink • Campus wide initiative to examine integrated messaging, calendar, and collaboration solution. • Sponsored by Executive Vice President for Finance and Administration Mike Mandl and Provost Earl Lewis. • Project lead is John Ellis, Director of Academic Technologies & Interim Director of Tech Services • Goal is to deliver a document with a recommendation for a campus wide solution.

  21. Methodology • Form Advisory Group • Includes representation from faculty, staff, students, administration, and IT campus professionals • Gather user and business requirements • Surveys, meetings, town hall discussions, etc. • Feed requirements into technical design • Evaluate vendors

  22. Status/Communication • Advisory Committee Formed • Website (under construction) http://www.emory.edu/EMORYLINK

  23. NetCom

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