Today’s Agenda Intro/PNP Calendar Ballots Absentee Voting Election Judge training

1. Today’s Agenda • Intro/PNP Calendar • Ballots • Absentee Voting • Election Judge training • Polling Place Management • SVRS • Post Election Activities • Reimbursement • Mail balloting

2. PNP Primer Key provisions in the 2018 law included: To be held the first Tuesday in March, 2020* Requirement that voter declare political party preference Political party preference is public information Each party gets its own ballot meaning there could be up to four different ballots Reimbursement to state, county and cities for certain costs

3. 2019 PNP Law Changes • The voter’s political preference is now nonpublic data under the Minnesota Government Data Practices Act except it will be made available to the four major political party chairs • Because it is classified as nonpublic data, a Tennessen Warning must be given to each voter • Only the major parties that selects delegates to send to a national conventionmay participate in the PNP • Expanded reimbursable costs to include, “other expenses as approved by the secretary of state”

4. Key dates • December 31, 2019: parties certify to the OSS the names of candidates to be placed on ballot • January 3, 2020 – March 2, 2020: Election judges must complete one hour PNP training • January 17, 2020 – March 2, 2020: Absentee voting period • February 11, 2020: Pre-registration cutoff • March 3, 2020: Presidential Nomination Primary • March 5, 2020 – March 6, 2020: County canvassing period • March 10, 2020: State Canvassing Board certifies results • May 9, 2020: Last day for counties and municipalities to submit request for payment • June 8, 2020: Last day for OSS to reimburse expenses

5. Things to keep in mind: • Elections emergency plans • December 4, 2019: Deadline to change polling place locations • Uncommitted and write ins • Universal Postal Union – UOCAVA impact • Data privacy • EDR data entry • Recounts

6. Ballots

7. Ballots • Political Parties Included • Differences between “Presidential Nomination Primary Ballot” and other ballots • Example Ballots • Printing of Ballots • Deadlines

8. Ballots – Political Parties Included • Political Parties Included – Major Political Parties only (4 different ballots) • Legal Marijuana Now Party • Grassroots-Legalize Cannabis Party • Republican Party • Democratic-Farmer-Labor Party

9. Ballots - Differences • General Rule – Except as provided by law, presidential nomination primary ballots shall be printed in the same manner as state primary ballots as far as practicable. M.S. 207A.13, subd. 1(a).

10. Ballot - Differences • Ballot Title – “Presidential Nomination Primary Ballot “ M.S. 207A.13, subd. 1 (b) • Date of PNP – March 3, 2020 M.S. 207A.11 (b) • Instructions to Voters – “Minnesota Election Law permits you to vote for a candidate of only one political party in a Presidential Nomination Primary election.” M.S. 207A.13; MR. 8250.1810

11. Ballot - Differences • Political Party Options • Write-in Line – Always at bottom of list and does not rotate. M.S. 207A.13, subd. 1(c) • “Uncommitted” Option – Rotates like candidate names. M.S. 207A.13, subd. 1(c)

12. Ballots - Differences • Post “Sample Ballot” by January 17, 2020 M.S. 204D.09, subd. 2 • Publish “Sample Ballot” of each party by February 25, 2020 M.S. 204D.09 • Post 2 sets of each “Sample Ballot” in the Polling Place M.S. 204C.08, subd. 2a • Legal Marijuana Now Party • Grassroots-Legalize Cannabis Party • Republican Party • Democratic-Farmer-Labor Party • Refer voters to “Sample Ballots” if they have questions about which ballot to choose • Election Judges do not announce which Party’s Ballot the voters choose

13. Example Ballot • Legal Marijuana Now Party • Write-in option

14. Example Ballot • Grassroots-Legalize Cannabis Party • Uncommitted option • Write-in option

15. Example Ballot • Republican Party • No Write-in option • No Uncommitted option

16. Example Ballot • Democratic-Farmer-Labor Party • Uncommitted Option

17. 1 2 3 4 Differences 5 6 7 8 9

18. Example Ballot - Differences • Title – Presidential Nomination Primary Ballot • Party Name • Date – March 3, 2020 • Instructions Differences • Party Name at the top of the Column • President only listed • Uncommitted Option • Write-in Option • No instructions to vote on other side of Ballot

19. Ballots - Printing • Must use optical scan ballots • Assistive Voting Technology Required M.S. 206.57, subd. 5 • Ballots may be counted by hand (Consult with County Attorney if there is a change in voting equipment plan) • 4 Major Political Parties • Legal Marijuana Now • Grassroots-Legalize Cannabis • Republican • Democratic-Farmer-Labor

20. Ballots - Printing • Proofing Tips • Check to see if layout matches the Example Ballot • Check the headings on the ballot* • Check major party names on the ballots* • Check the vote for number on each office • Check to make sure candidates are in proper order • Check the candidates names are spelled correctly • Check for the presence of “uncommitted” or “write-in” items on ballot* • Check to make sure candidate names are rotated • Check to make sure “uncommitted” is rotated with candidate names* • Check to make sure that “write-in” item is listed last and not rotated*

21. Ballots - Printing • Size of Ballots – May want to use 8 ½” x 14” • If one party has too many candidates for 8 ½” x 11” it is important that all ballots for each party are the same size so party preference may not be determined by other voters in the polling place • DS200 seems to process 8 ½ “ x 14” ballots more efficiently

22. Ballots - Quantity • Requirement – Each precinct must be provided with at least 100 ballots for every 85 individuals who voted in that precinct at the previous “similar” election, or in a an amount at least 10% greater that the number of votes which are reasonable expected to be cast in that precinct, whichever supply of ballots is greater. M.S. 204B.29, subd. 1 • The last PNP in the State of Minnesota was held in 1992 and the statewide turnout was 10.64%. • Factors to consider: • Many other states will also be holding Presidential Primary on same day. • No preferential preferences poll at state caucuses • Results will bind delegates • Social Media influences, etc.

23. Ballots - Deadlines • December 24, 2019 – Example Ballot Deadline M.S. 207A.14 • December 31, 2019 – Last day for Major Political Party Chairs to provide names of candidates for PNP to Sec. of State M.S. 207A.13, subd. 2 • January 17,2020 – Ballots must be ready for Absentee Voting • January 17, 2020 – Posting of Sample Ballots M.S. 204D.09, subd. 2 • February 25, 2020 – Last day for State Party Chairs to submit names of Write-in Candidates M.S. 207A.13, subd. 2(b) • February 25, 2020 – Publish Sample Ballots M.S. 204D.09, subd. 2 • March 3, 2020 – Presidential Nomination Primary

24. Absentee Voting

25. Applications • Online & Paper UOCAVA – available now • Must note party choice on application • Specific Regular AB Application – must be used • Online Regular PNP AB Application – available mid-November • Paper (.pdf) Regular PNP AB Application • OSS “public” webpages in mid-November • Will be placed on Election Administrator Forms webpage • Direct Balloting PNP Application • Will be placed on Election Administrator Forms webpage https://www.sos.state.mn.us/election-administration-campaigns/election-administration/election-administrator-forms/

26. PNP AB Voting Important Dates • Mid-November 2019 – Regular online and paper PNP AB Applications available to the public • 12/31/2019: Last day for ballot information from parties • 1/3/2020: Last day to send “permanent” AB applications for PNP • 1/17/2020: Last day to send electronic “sample” ballots to OSS • 1/17/2020: PNP Absentee voting begins • UOCAVA ballots must be sent – notify OSS when complete • 2/10/2020: PNP HCF voting begins • 2/25/2020: Precinct caucus meetings • 2/29/2020: Saturday PNP AB voting • 3/2/2020: PNP AB voting until 5:00 p.m. • 3/3/2020: Presidential Nomination Primary Day

27. SVRS • Screenshots of some of the added features in SVRS • SVRS user documents • SVRS practice now has the added features related to PNP available for practice

28. “Spoiled” AB Ballots • Major Party Ballot Choice Change • An AB voter may “change” their major party ballot choice through the 7th day before the PNP • AB voter must complete a new application • Inactivate the previous application – add the new application • Send voter a new AB ballot based on the last application received

29. “Spoiled” AB Ballots • Major Party Ballot Choice Change • If AB voter does not provide a new application??? • Voter may only be sent a replacement ballot of the major party choice that is on their latest application • Plan for extra AB envelopes & AB ballots • Direct AB Balloting – within the 7 days before the election • Once the ballot is distributed to the voter – party ballot choice cannot be changed • This will be the same policy in the poll place on primary day

30. Discussion

31. Election Judges and Polling Places

32. Training • Additional hour • Within 60 days of the Presidential Nomination Primary • Focuses on PNP procedures

33. Party Choice • Voter’s choice • Private within the polling place • Private outside of the polling place • Cannot change party once ballot has been received

34. Polling Place Set Up • Roster signing in private location • Way to cover roster information • Rosters turned away from voters when not in use • Voter receipts placed face down

35. LMN = Legal Marijuana Now GLC = Grassroots-Legalize Cannabis R = Republican DFL = Democratic-Farmer-Labor Election Judge Roles • Greeter Judge • Voters must make party choice • Will only receive one ballot • Cannot change ballot choice • Roster Judge • Cover private information and party choice • Instruct voter to sign and mark party choice • Give voter receipt with party choice

36. Election Judge Roles • Registration Judge • Party choice must be recorded

37. Election Judge Roles • Demonstration Judge • Explain party ballots • Uncommitted • Write-in

38. Election Judge Roles • Ballot Judge • Ballot receipts private • Replacement ballots same party as spoiled ballots • Determine party of spoiled ballot before discarding • Four Ballot Layouts • Open and verify number of ballots • Record Discrepancies • Initial ballots

39. Election Judge Roles • Head Judge • Explaining party choice • Dealing with voters who do not want to make party choice • Health Care Facility Election Judge • Explain party choice • Voter must make party choice on AB application

40. Curbside Voting • Use PNP Voter Certificate • Voter marks party choice • Deliver only ballot marked on receipt

41. Challengers • May not challenge party choice • May not make lists of voters Complaints • Party choice – State Election Law Complaint Form

42. Discussion

43. SVRS

44. Roster

45. AB Application

46. New UOCAVA Report

47. AB Label

48. Returned MB Envelopes

49. Posting Roster History

50. Posting Roster History